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Assistant Director, Law Student Affairs

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Assistant Director, Law Student Affairs
University of San Diego

Posting #: 3913
Position Status: Full-time regular
Location: San Diego
Position Type: Administrator, School of Law

Department Description:
USD School of Law is one of the 84 law schools elected to the Order of the Coif, a national honor society for law school graduates. The law school's faculty is a strong group of outstanding scholars and teachers with national and international reputations and currently ranks in the top 20% (36th out of 204) among U.S. law schools in scholarly impact according to a 2018 study. The school is accredited by the American Bar Association and is a member of the Association of American Law Schools. Founded in 1954, the law school is part of the University of San Diego, a private, independent, Roman Catholic university chartered in 1949.

University Description:
The University of San Diego, a contemporary and engaged Roman Catholic institution, was founded by the Diocese of San Diego and the Society of the Sacred Heart in 1949. Governed by an independent board of trustees since 1972, USD remains committed to a liberal arts education grounded in the Catholic intellectual tradition and the pursuit of truth, goodness and beauty. Inspired by this centuries old tradition of Catholic higher education, the University welcomes people of all faith traditions and any, or no, religious background. The future success of USD relies on the contributions of those who seek to foster the development of engaged global citizens and an earnest confrontation of humanity's urgent challenges.

Detailed Description:
The Assistant Director for Law Student Affairs reports directly to the Assistant Dean for Law Student Affairs and is responsible for contributing to a robust student experience by providing management of major events, student programming, major communications, and special projects, as well as by serving as an academic advisor. The Assistant Director for Law Student Affairs works in a collaborative relationship with all JD students, faculty, administrative offices, and university offices and actively participates in implementing procedures to enhance the overall effectiveness and efficiency of the Law Student Affairs Office. The ability to provide timely and accurate communication is an essential component of this position. This position requires occasional attendance at on and off campus events during and outside normal business hours. Supervision received: works under the general supervision of the Assistant Dean for Law Student Affairs and has a dotted line to the Director for Law Student Affairs in the area of academic advising. Supervision exercised: supervises and trains Law Student Affairs Coordinator (EA1). Hires, trains and supervises work study students in the Office for Law Student Affairs.

Duties and Responsibilities:
Management and Administration of Major Events
  • Responsible for ensuring successful execution of major and special events. Provide management and administration for over 10 school-wide events and 5-8 student-specific events ranging from 50-300 people sponsored by the Law Student Affairs office each year, including Orientation, Commencement, and Student Leadership Recognition.
  • Act as the primary interface with all administrative offices to coordinate calendars for major events.
  • In conjunction with the Assistant Dean and/or Director, develop and recommend event programs, schedules, and budgets for each event.
  • Manage all logistics for each event and provide reports to the Assistant Dean of status and cost of each event at necessary intervals.
  • Act as liaison with other university departments and the outside community relating to Commencement and Orientation activities.
  • Represent the law school on event Advisory Committees.
  • Oversee event marketing plans, including mailings, program materials (brochures, flyers, electronic signage, etc.) and web materials, including updating online calendars, postings and event sites.

    Coordinate Programming and Special Projects
  • Coordinate all student retention programming, such as 1L lunches with the Dean and other activities during 1L week, with new efforts to be designed in line with best practices.
  • Develop and recommend new, non-academic student programs as needed.
  • Work with the Director for Law Student Affairs to routinely assess and evaluate all academic and non-academic programming and revise as needed.
  • Manage special projects as needed by the Assistant Dean for Law Student Affairs.

    Manage Wellness Programming and Resources
  • Serve as law school liaison to university on all matters related to student health insurance and immunizations.
  • Represent law school at campus-wide meetings related to student health insurance.
  • Interface with Student Health Center to ensure law student compliance with immunization requirements.
  • Develop and recommend new and enhanced student programming related to health and wellness, specifically geared toward the law school population.
  • Work with university wellness units to advertise existing wellness programming and resources to law students.
  • Coordinate with university wellness units to bring programming (i.e. QPR, etc.) to the law school.
  • Develop and prepare monthly Live Well @ USD Law communication to the law school.
  • Oversee the Live Well @ USD Law website and resources.

    Provide academic advising for JD students
  • In conjunction with the Director for Law Student Affairs and Associate Director for Law Student Affairs, advise students on the academic program of the law school and provide individualized advice for student schedules, concentration paths and other academic related questions.
  • Assist in ensuring the delivery of quality academic advising and support services for new, continuing and visiting students.
  • Support Director for Law Student Affairs in academic advising and tracking of students subject to Academic Supervision rules. Meet with students on Academic Supervision and ensure they are supported, understand their requirements, and are enrolled in appropriate courses.

    Student Affairs Communications
  • Develop and implement the overall student communications strategy for the Law Student Affairs team, including weekly Sidebar e-newsletter.
  • Identify appropriate communications platforms, manage communications systems.
  • Manage the Law Student Affairs webpages, newsletters, and email campaigns from new student engagement to graduation.
  • Work with the Dean's office, Communications office, and other units on communications priorities and projects.
  • Identify opportunities for marketing and publicity on student life and Law Student Affairs and share with the Communications office to support school-wide communications priorities.
  • Manage department master calendar and coordinate with the Dean's office and others on campus to ensure efficient engagement of students.
  • Develop and maintain monthly, semester, and annual communication schedules.

    Office Operations
  • Manage day-to-day operations within the Law Student Affairs office, including supervising and training support staff, i.e., Coordinator for Law Student Affairs work study students and temporary assistance, workflow and office functioning
  • Supervise the Coordinator for Law Student Affairs on a day-to-day basis on events, programming, and student services.
  • Provide guidance to the Coordinator for Law Student Affairs on budget administration including processing of journal entries and appropriations as needed to correct errors, reconcile budgets, and ensure accurate budget records.

    Special Conditions of Employment:
    The University of San Diego is requiring all employees to follow ourCovid-19vaccinerequirement process.https://www.sandiego.edu/onward/

    Background check: Successful completion of a pre-employment background check.

    Degree Verification Requirement: Persons offered employment in this position will be required to provide official education transcripts for degree verification purposes.

    Job Requirements:
    Minimum Qualifications:
    Assistant Director
  • Graduate degree required.
  • Minimum of two-three years professional experience required.
  • Experience working in a law school setting is preferred.

    General
  • Experience managing major events required.
  • Experience managing communications platforms and campaigns required.
  • Excellent organizational skills and attention to detail is critical.
  • Ability to handle confidential information, exhibit good judgment, and exemplify appropriate customer service in working with students, faculty, and all levels of university staff and officials.
  • Proven skills in written and oral communication.
  • Demonstrated commitment to diversity, equity and inclusion in an academic or professional setting.
  • Ability to prioritize workload effectively and meet deadlines with minimal supervision.
  • Ability to take initiative in managing projects and ability to develop and keep to timelines.
  • Ability to work both independently and collaboratively in a fast-paced environment.
  • Ability to be proactive with respect to suggestions for improving all aspects of the programs
  • Strong computer skills for spreadsheet reporting, word-processing, database maintenance, web-design and maintenance. Minimum of intermediate experience with Word, Excel and MS Outlook required. Experience with web content development preferred.
    	
    Posting Salary:
    Commensurate with experience; Excellent Benefits

    The University of San Diego offers a very competitive benefits package, to include medical, dental, vision, a retirement contribution given to you by the University (with three year vesting period), and access to on-campus Fitness Centers. Please visit the benefits section of our website to view all of the perks and benefits that USD has to offer.USD: Human Resources: Benefits

    Special Application Instructions:
    Resume and Cover Letter Required
    Go to https://jobs.sandiego.edu/cw/en-us/job/494692/assistant-director-law-student-affairs and click Apply Now to complete our online application. In addition, please upload a cover letter and resume to your application profile for the hiring managers' review. If you have any questions or difficulties please contact the Employment Services Team at 619-260-6806, or email us at [email protected]

    Additional Details:
    Hours: 37.5 hours per week

    Closing date: Open until filled

    Note: External job postings will be up for at least five days. After that time, applications will be reviewed by the hiring manager/committee throughout the posting period. A candidate may be selected at any time which could then close this posting on a date earlier than listed.

    The University of San Diego is an equal opportunity employer committed to diversity and inclusion and is especially interested in candidates who can contribute to the diversity and excellence of the campus community.

    The University of San Diego is a smoking and tobacco-free campus. For more information, visit www.sandiego.edu/smokefree.





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  • Organization

    The University of San Diego is a Roman Catholic institution committed to advancing academic excellence, expanding liberal and professional knowledge, creating a diverse and inclusive community, and preparing leaders dedicated to ethical conduct and compassionate service.

    Located on 180 acres overlooking the city of San Diego, Mission Bay and the Pacific Ocean, the campus is a community treasure, with Spanish Renaissance-inspired buildings and breathtakingly beautiful landscapes.

    Chartered in 1949, the university enrolls more than 7,000 students and is known for its commitment to teaching, the liberal arts, the formation of values and community service. In less than 60 years, the University of San Diego has grown from a local college with 50 students and a handful of professors to a nationally ranked university. This achievement is the direct result of a single, unwavering expectation: academic excellence.

    USD offers more than 60 bachelor's, master's and doctoral degrees. The university adds depth to education by inspiring students to grow spiritually, morally and socially. The breadth of programs and depth of facilities means that students can easily find a course of study that ignites their intellectual fire. In the classroom, coursework across disciplines encourages students to develop their critical thinking skills.

    Small class size means the instructors know their students and can stimulate curious minds with anything from participation in a research project to an after-class discussion on topic. Instructors welcome the free exchange of complex ideas in an environment of tolerance and civility. In this environment, students begin a lifelong habit of appreciating and cultivating their individual gifts.

    To complement this instruction, the university's Honors program provides a challenging curriculum for USD's uniquely motivated students. The university also holds memberships in several honor societies, including Phi Beta Kappa.

    While intellectual growth is key, USD adds depth to the education experience by inspiring students to grow spiritually, morally and socially. An active faith community invites widespread student participation. In the classroom, study is accompanied by an examination of ethics and values University of San Diego students inquire freely and challenge ideas, exercise moral, spiritual and social judgment, serve others, and contemplate social justice in their lives and in their chosen fields. These students are truly educated. These students achieve excellence.

    Students, faculty and staff are active members of the community, volunteering time and expertise, fostering friendships, and working to preserve the region’s unique character. With a population of more than 7,500 students and approximately 2,000 employees, the university impacts the life of the area economically, politically and socially. In turn, the university welcomes the community to participate in campus life, through classes, special events, sports, forums and tours.

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