Assistant Director for Graduate Admissions

Stetson University
DeLand, Florida, United States

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Administrative Jobs
Institutional & Business Affairs, Admissions & Enrollment
Employment Type
Full Time
Institution Type
Four-Year Institution

Job Details

Assistant Director for Graduate Admissions

Tracking Code742-280 Job Description

Employee must be a naturally persuasive, creative problem solver who thrives in an upbeat environment with non-standard and varied working hours. A self-motivated, enthusiastic, goal-oriented individual with superior presentation, organizational, and interpersonal skills and will have demonstrated ability to follow direction, problem solve, manage multiple priorities and meet goals. This is a sales-like admissions and prospect management approach to a designated recruitment territory in an environment where recruiters are responsible for reaching enrollment and net revenue goals assigned to them.

Daily responsibilities include communication with a large number of prospective graduate students through heavy phone outreach. Personal e-mails, notes, individual appointments, and group presentations are also expected . This position will involve the planning of prospective student recruitment activities, extensive outreach and travel.


  • Evening and weekend work
  • Extensive phone use and telemarketing
  • Travel
  • Directive counseling for individuals and groups
  • The Recruiter must become knowledgeable about all aspects of Stetson University including academic programs, campus events and activities, orientation, athletics, housing, financial aid, billing, college policy, and important dates
  • Performs other specific functions as assigned


  • Through heavy use of outgoing contacts via phone, email, IM, etc., cultivates, engages, grades, persuades and closes prospective graduate st udents. Always qualifies conversation and generates next steps (application, enrollment deposit, FAFSA, registration, etc .). Leads group information sessions and also meets one-on-one with parents and prospective students to provide information and assist in the application process; gives campus tours. {30%}
  • The Assistant Director is responsible for marketing the Graduate Education, Counseling, and Fine Art programs to corporate, education, and other non-profit executives and potential student populations by (20%):
    • Meeting with executives and human resource specialists in Florida and the Southeast to discuss the benefits of Stetson's graduate programs to
    • Making arrangements for and attending job fairs, education fairs, trade organization events, professional conferences, and other professional functions to inform executives and potential students about Stetson's graduate
    • Maintaining information pertaining to corporate education reimbursement programs and specifically targeting those corporations as a part of marketing plan.
    • Connecting with Stetson alumni and advisory board members to increase marketing effectiveness.
    • Working with the leadership teams of graduate programs to develop and implement marketing plans.
  • Program Interaction {20%): The Assistant Director continues to support and works with the Graduate Programs Directors and faculty to:
    • Ensure the marketing messages meet the program's ability to
    • Understand the programs processes and requirements for admissions
    • Update the enrollment strategies on a quarterly basis
    • Develop reports for the program directors and deans on a quarterly basis
    • Serve as a member of the graduate enrollment and retention teams in respective schools
    • Perform other program specific duties related to retention and administration of programs as assigned
  • Researches, plans and executes fall and spring travel for recruitment, by evaluating previous years' productivity; coordinates travel plans with other recruiters and supervisor; meets with prospective students at colleges and educational fairs to inform them about the college, i.e. application process, scholarships, financial aid, programs, and campus activities. (15%).
  • After receipt of application materials, determines and informs them of acceptance and award of scholarships. Reviews files for acceptance and presents admission recommendation to admissions committee. Reviews files for scholarship. Makes financial aid packaging/depth sounding calls. Administers transcript evaluation for domestic and international students, and is familiar with the accreditation of institutions and Stetson course equivalencies. {10%}
  • Other duties as assigned {5%}

Minimum Education: Bachelor's degree; Master's degree preferred

Required Skills
  • Excellent interpersonal skills
  • Excellent phone skills
  • Ability to travel
  • Good computer skills
Required Experience
  • Bachelor's degree from four-year college or university required; Master's degree preferred

Salary Grade: 5

Completed COVID-19 Vaccine status required

Job Location DeLand, Florida, United StatesPosition TypeFull-Time/Regular


Stetson University is located in DeLand, Fla., with a second campus in Gulfport, Fla. and two satellite centers. Founded in 1883 by Henry A. DeLand as the DeLand Academy and later renamed Stetson University to honor its benefactor, John B. Stetson, the university has a storied history of leadership, values and significance. The university is home to many Florida firsts, including the first collegiate newspaper, the oldest schools of business administration and music, the first college of law and was the state's first private university to integrate.

But our story is about more than the buildings at our campuses and those who helped build them; it's really about our students.

The university is led by President Wendy B. Libby, supported by administrative offices which provide services and resources to students and faculty. Stetson University is home to 73 academic programs in four divisional areas and with undergraduate and graduate studies offered in many areas. The university is accreditedby numerous accrediting agencies, including the Southern Association of Colleges and Schools Commission on Colleges, and curriculum is closely aligned with the marketplace to prepare students for life after Stetson. Undergraduate leadership, research, volunteer service and participatory activities flourish at all four of the university's locations.

At Stetson University, graduation isn't the end goal. It's just one stop along the way as students pursue something greater for themselves and the world around them.

At Stetson University, we dare students to be significant.

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