This job has expired

Program Administrator

University of Massachusetts Medical School
Plantation Street

View more

Administrative Jobs
Technology, Analysts & Programming
Employment Type
Full Time
Institution Type
Four-Year Institution
You need to sign in or create an account to save a job.

Job Details



Under the general direction of the Associate Director or designee, the Program Support Administrator provides high-level and diverse coordination and support for multiple programs, professional development and training, research symposiums, scientific conferences, and other programs. The Program Support Administrator collaborates with all program and department managers and directors in the planning and scheduling of programs, the allocation of resources, the assessment of resources, and the communication and outreach to insure successful attendance in all projects and programs to meet enrollment and revenue goals.



  • Leads medium and small projects in collaboration with the program Director or designee
  • Specifically, manages multiple projects across a varied of programs to insure standards in support and resource allocation, as well as over-arching coordination of timely communications to meet established goals for enrollment and revenue
  • Performs data analysis, market research, and other tasks in support of the initial feasibility study prior to the formalization of a project and presents findings to senior leadership
  • Assists in the development of new project plans.  Responsible for developing project schedule and budget for approval.  Ensures that project execution is timely, successful, and meets expectations
  • Prepares material for project meetings and coordinates arrangements applicable to assigned projects, such as interview arrangements, site visits, completion of assessment documentation, etc.
  • Participates in oral and written reporting and presentation of all project findings; participates in project status meetings and preparing of final project deliverables Convenes and directs project teams to effectively address project requirements according to objectives, schedule and budget and implement work plans.  Coordinates follow-up activities as necessary to ensure that schedules, budgets, and other project expectations and timelines are completed as required
  • Draft project statement in collaboration with project team members on data collection, project work plans, meetings, decisions, work change orders, project deliverables, progress reports, schedules, cost tracking reports, and other pertinent reports Facilities communication of the projects’ status, budget, costs, issues, and related information to the projects’ team leaders, project sponsor, steering committee, affected business unit(s), and team members as appropriate
  • Assists in identifying and refining the project scope and objectives, including any constraints.  Organizes and prepares for all facets of project team meetings Provides direction to junior research staff, student interns, and temporary project support staff as necessary
  • Manages special project, project and/or vendor evaluations, feasibility studies and other activities related to business development within defined time lines as assigned
  • Assist the Director or designee in the development of contracts related to the project success
  • Participate in program and project assessment as required to maintain standards of quality and to minimize risś
  • Perform other duties as required.


  • Bachelor’s degrees in communications, business administration, a related field, or equivalent experience
  • 4 years of related and demonstrated experience in broad-scope project management and coordination of multiple projects simultaneously across a variety of programs for an educational/training organization with multiple sites
  • A clear understanding of fiscal responsibility and a demonstrated ability to make difficult decisions in support of those responsibilities
  • Strong written and verbal communication skills to interact effectively with staff, clients, and a widely diverse public
  • Ability to lead and direct and matrix project team, as well as the ability to lead and direct effective meetings and work sessions
  • Strong Microsoft Office skills
  • Demonstrated experience work with spreadsheet and database programs, working knowledge of MA Access, ME Excel, along with excellent oral and written skills, and the ability to work in groups
  • Experience in basic quantitative data collection, analysis and reporting
  • Ability to travel to off-site locations.
Additional Information


  • Develops and delivers presentations on tobacco/nicotine use, cessation, and other related topics at TTS trainings, PH meetings, and other educational events including webinars and in-person meetings.  
  • Working with health care system staff including providers and administrators, provides technical asistance tos systems to establish tobacco treatment protocols.


  • Bachelor's degree in public health, psychology, health education, or a related field, or equivalent experience
  • Completion of an accredited Tobacco Treatment Specialst program (or agrees to attend after hire)
  • Masters degree in public health or related field, OR related and demonstrated experience in broad-scope project management and coordination of multiple projects simultaneously across a variety of programs for an education/training organization with multiple sites
  • Experience in developing and delivering presentations


Realize Your Opportunities – A Career at UMASS Medical School

Inside Workings at UMASS Medical School

The University of Massachusetts Medical School (UMMS), the Commonwealth's only public medical school, is proud of our role in serving the people of Massachusetts. Although, its the inside workings of UMMS that makes the difference.

Mission and Culture

  • We’re serious about our mission and about our people. 
  • Real World Impact - Our people get excited about our mission of real-world impact in health sciences education, research and public service.
  • International Prominence and New Opportunities - As this institution has grown to national – and international – prominence, we’ve found new opportunities to train tomorrow’s physicians, nurses and scientists,  discover causes of and cures for disease and help improve the quality of health care.
  • Deep Commitment - With our clinical partner, UMass Memorial Health Care, and our other teaching affiliates, we share a deep commitment to national distinction in patient care.
  • Valued Partnerships – UMMS partners with Commonwealth Medicine, the health care consulting arm of UMMS. Also, UMMS partners with MassBiologics in scientific collaborations, technology management and creating partnerships for the development of products for the benefit of patients.  These valued partnerships help us to provide services and programs to help meet our needs at UMMS and the public.
  • Proud Contributors - People at UMMS enjoy the feeling of going to work every day knowing what they do is truly important and worthwhile.
  • Complementary and Inseparable - These varied parts of our mission and culture are complementary and inseparable.                 


UMMS, the state’s first and only public academic health sciences center, educates physicians, scientists and advanced practice nurses to heal, discover, teach and care, with compassion.  UMMS is a world-class institution with opportunities to match. 

Competitive Compensation – UMMS offers salaries that are competitive with Worcester-area employers. When combined with our generous benefits, perks, and paid time off, many job seekers are surprised to find a total rewards package that matches or exceeds their current situation.

Targeted Hiring Process – At UMMS, there are actually multiple hiring processes for different segments of our workforce.  In nearly all cases, UMMS hiring process is decentralized, with qualified candidates screened and referred to an academic officer or manager with hiring authority.

24/7 Access to Employment Opportunities – iCIMS is our online job search and application system.  iCIMS is available 24/7 to provide you with a convenient and up-to-date view of the available employment opportunities across our campuses. Updates are made daily and include all faculty and non-faculty position listings from every school and department within the UMMS. When you identify a position you are interested in and qualified for, apply online. New opportunities become available frequently so it pays to check back often!


With outstanding benefits, competitive pay, extensive learning opportunities, and a stimulating and attractive work environment, UMMS may be exactly the employer you’ve been looking for.

• Superior Benefits - UMMS offers a wide range of benefits and perks that invite comparison with the best employers in the Worcester area – and with academic institutions anywhere. UMMS provides superior medical and dental coverage for you and your family, fully funded retirement plans, generous time off, a Tuition Assistance Plan – and much more.

• People Centered - UMMS is an employer, but it is also a community. Its comprehensive medical and dental benefits, retirement plans, and even paid holidays reflect an institution built around people, with a deep respect for their differences and needs.

• Commitment to Healthy Living - UMMS provides resources to help you balance work and life and encourages healthy living through great programs and discounts for fitness, physical activity, weight management, nutritional counseling and general wellness available through our health insurance plans.

• Breadth of Offerings - Above all, the breadth of UMMS offerings set the School apart and makes it an environment favored by all sorts of smart, career-savvy people.

Apply for a Job

As an equal opportunity and affirmative action employer, UMMS recognizes the power of a diverse community and encourages applications from individuals with varied experiences, perspectives and backgrounds.

Online - To view all job opportunities and apply online, visit and click on the “Careers” tab.

Start Now and Realize Your Opportunities!

A History of Making Vital Improvements - UMASS Medical School Milestones

1962: Legislation establishes University of Massachusetts Medical School
1970: First medical students begin classes in Shaw Building
1974: First class graduates 16 MDs
1979: PhD program begins
1986: Graduate School of Nursing opens
1986: PhD program becomes Graduate School of Biomedical Sciences
1994: Graduate School of Nursing initiates PhD program
1998: UMass Clinical System and Memorial Health Care merge to form UMass Memorial Health Care
2001: Lazare Research Building opens
2002: Campus Modernization begins on the University Campus
2004: Graduate Entry Pathway Program established at the Graduate School of Nursing
2005: PhD Program in Clinical & Population Health Research established at the Graduate School of Biomedical Sciences
2005: Massachusetts Biologic Laboratories opens new manufacturing and filling facility in Mattapan
2006: Craig Mello, PhD, Blais University Chair in Molecular Medicine and Howard Hughes Medical Institute Investigator, is awarded the Medical School's first Nobel Prize. Dr. Mello shared the 2006 Nobel Prize in Physiology or Medicine with Andrew Fire, PhD, of Stanford University, for their discoveries related to RNA interference.
2007: Michael F. Collins, MD, is named chancellor and Terence R. Flotte, MD, is named dean of the School of Medicine.  
2009: Groundbreaking for the Albert Sherman Center, a 500,000-square-foot research and education facility slated for completion in 2012.
2010: Ambulatory Care Center opens
2012: The Albert Sherman Center, a 500,000-square-foot research and education facility, completed and opens

Find Us
United States
You need to sign in or create an account to save a job.

Get job alerts

Create a job alert and receive personalized job recommendations straight to your inbox.

Create alert