Description
University of Colorado | Anschutz Medical Campus

School of Dental Medicine

Executive Assistant to the Dean

Position #00620825 – Requisition #23272

* Applications are accepted electronically ONLY at www.cu.edu/cu-careers *

The University of Colorado has a requirement for COVID-19 vaccinations and full completion thereof by 9/1/21 or upon start date.  Information regarding this requirement, and exemptions can be found at:

Anschutz: https://www.ucdenver.edu/docs/librariesprovider284/default-document-library/3000-general-admission/3012---covid-19-vaccination-requirement-and-compliance.pdf?sfvrsn=4e9df3ba_2

Denver: https://www.ucdenver.edu/coronavirus

Exemptions vary by campus location/department.

Campus/Unit-Specific Exemptions:

• Anschutz Campus – Exemptions are allowed for medical or religious reasons.
• Denver Campus - Exemptions are allowed for medical, religious, or personal reasons.
• Consolidated/Central Services Administration – Will follow Anschutz policy on exemptions.

The University of Colorado Denver seeks individuals with demonstrated commitment to creating an inclusive learning and working environment. We value the ability to engage effectively with students, faculty and staff of diverse backgrounds.

The School of Dental Medicine Administrative Department has an opening for a full-time University Staff (unclassified) Executive Assistant to the Dean position.

As Colorado’s public urban research university, the University of Colorado Denver educates a diverse student body through quality academics, ambitious research, creative work, and civic engagement in the city we call home. CU Denver graduates gain the powerful combination of immersive classroom and real-world experience that are in demand today. The city benefits from well-educated, top talent and a new generation of knowledge that fuels the future of Denver and our region. We are CU in the City.

CU Denver offers more than 100 degree programs, from the bachelor’s to the doctoral level, in the heart of downtown.  Here, more than 15,000 students pursue academic programs that range from global energy management to music industry studies to criminal justice. As part of the state’s largest public university system, CU Denver is a major contributor to the Colorado economy, with nearly 2,500 employees and annual economic impact of $800 million. Read CU Denver Quick Facts here.

Job Responsibilities

Executive Assistant – 100% (Essential Function)

The duties and responsibilities of the Executive Assistant include, but are not limited to, the following:

Position will facilitate all internal and external, verbal and written, communications from the Dean’s Office. This includes greeting guests, answering phones, and assisting in the areas of social media and website, maintenance of newsletters generated, general announcements, and written correspondences. Position is responsible for keeping the Dean and the Associate Deans’ calendars, scheduling meetings, responding to emails and written correspondence to and from the Dean.Maintain the files for Faculty evaluations, report and track vacation and sick leave time for the Dean, Associate Deans and others within the Deans office.Exercise delegated financial authority regarding office operating budgets: procurement cardholder, reallocate procurement card transactions, reconcile accounts, analyze discrepancies, and solve as appropriate.Anticipate the needs of the office by independently researching and determining the appropriate documents needed for meetings and develop reports, position papers, and policies as necessary; independently make decisions on the daily activities of the Dean by determining the priorities of constituent issues and problems, handle directly or refer problems and issues to appropriate department or individual; follow-up phone calls and mail; further utilize this knowledge to organize and route all correspondence as appropriate.Playing a key role supporting the leadership in the completion of accreditation documents for the Commission on Dental Accreditation self-study and site visits that occur on a cyclical basis every seven years, and University associated strategic planning processes.Coordinate arrangements for various School of Dental Medicine official functions to include some limited evening functions, local dental society meetings, staff meetings, faculty awards banquets, faculty retreats, graduation activities, some alumni activities and visits to the school by public officials and dignitaries.When required this position will be responsible for attending various meetings and taking minutes for committees and task forces.

Other Duties – (Non-essential Function)

On occasion, this position may be assigned other duties needed to help drive to the vision, fulfill the mission, and uphold the organizational values of CU Denver/Anschutz and the SDM.

Qualifications
Minimum Requirements

• A Bachelor’s Degree in communication, marketing, journalism, English, social sciences, health, or a related field
• Substitution: A combination of education and related technical/paraprofessional experience may be substituted for the bachelor’s degree on a year for year basis

Experience working for executive level administrators in a high-paced environment.Preferred Qualifications

• Experience working in higher education, public sector, or non-profit sector with progressive responsibilities, including working knowledge of university administrative and fiscal policies and procedures and campus/organizational structures.

Competencies

Ability to manage in an executive office in an effective and efficient manner.Ability to establish priorities in an executive setting.Well-developed, professional skills in the areas of communication and office management.Ability to exercise tact, diplomacy and confidentiality in a variety of situations.Experience using Microsoft Office, Word, Excel, Power Point, Access and Outlook.

Ability to interpret existing School, University, State and federal policies, procedures and rules.Strong verbal and written communication skills.Ability to organize and complete complex work activities, frequently with short deadlines. Ability to establish and maintain effective relationships with faculty; staff; students; school, campus and university administrators; vendors and contractors.Excellent oral and written communication skills Ability to anticipate needs and priorities  flexible  collaborative, yet able to work effectively with high degree of independence  Ability to plan, organize and implement communication policies and operations Familiarity with project management

Communications:

Interaction with faculty and staff on a daily basis. Strong communication skills and problem solving skills for dealing with a variety of personalities and various levels of stress at times.   Must be able to maintain confidentiality.

Salary and Benefits:

The salary range (or hiring range) for this position has been established at $48,786.00 to $62,000.00

The salary of the finalist(s) selected for this role will be set based on a variety of factors, including but not limited to, internal equity, experience, education, specialty and training.

The above salary range (or hiring range) represents the University’s good faith and reasonable estimate of the range of possible compensation at the time of posting.

This position is not eligible for overtime compensation.

Your total compensation goes beyond the number on your paycheck. The University of Colorado provides generous leave, health plans and retirement contributions that add to your bottom line. 

Benefits: https://www.cu.edu/employee-services/benefits

Total Compensation Calculator: http://www.cu.edu/node/153125

Diversity and Equity:

The University will provide reasonable accommodations to applicants with disabilities throughout the employment application process. To request an accommodation pursuant to the Americans with Disabilities Act, please contact the Human Resources ADA Coordinator at hr.adacoordinator@ucdenver.edu.

The University of Colorado Denver | Anschutz Medical Campus is committed to recruiting and supporting a diverse student body, faculty and administrative staff. The university strives to promote a culture of inclusiveness, respect, communication and understanding. We encourage applications from women, ethnic minorities, persons with disabilities and all veterans. The University of Colorado is committed to diversity and equality in education and employment.

The University of Colorado Denver | Anschutz Medical Campus is dedicated to ensuring a safe and secure environment for our faculty, staff, students and visitors. To assist in achieving that goal, we conduct background investigations for all prospective employees.

Job Category: Professional Support Services
Primary Location: Aurora
Schedule: Full-time
Posting Date: Jan 12, 2022
Unposting Date: Ongoing