Grant Specialist – Tobacco Compliance Contract Specialist
- Employer
- Texas State University
- Location
- San Marcos
View more
- Administrative Jobs
- Academic Affairs, Sponsored Programs, Grants & Contracts, Institutional & Business Affairs, Assessment, Accreditation & Compliance
- Employment Type
- Full Time
- Institution Type
- Four-Year Institution
Job Details
202273
Posting/Functional Title:Tobacco Compliance Contract Specialist – FDA (Food & Drug Administration)
University Pay Plan Title:Grant Specialist – Tobacco Compliance Contract Specialist
Location:San Marcos
Department:Tx School Safety Ctr
Recruitment Type:Open to All
Job Type:Full-Time
Monthly Salary:$3,500 - $3,700
Job Category :Exempt
Required Qualifications: Applicants must specifically address how they meet these required qualifications to meet the requirements of the position.:- Ability to write and speak clearly in English and prepare clear, concise, and grammatically correct correspondence.
- Demonstrated experience in interpreting written policy statements, reports, and/or procedures and communicating information to internal and external stakeholders.
- Demonstrated experience in handling multiple projects simultaneously.
- Demonstrated experience in creating electronic documents using MS Office Suite (Word, Excel, PowerPoint) as well as Adobe Acrobat.
- Demonstrated work experience in a similar position.
Preferred Qualifications:
- Demonstrated experience in managing contracts and/or projects.
- Demonstrated experience in creating and manipulating large data sets in Excel with the ability to use complex formulas, conditional formatting, tables, and graphs.
- Ability to provide technical assistance with iOS devices and applications.
- Bachelor’s Degree
- Knowledge of Texas and Federal Tobacco Laws and Regulations
Job Description:
- Assist in the overall administration, coordination, training, and monitoring of the FDA Tobacco Compliance Check Program.
- Prepare and process program documents and organize correspondence to evaluate monthly program eligibility requirements for Contractors.
- Review Contractor performance, validate completion of work, and process invoices for payment.
- Provide training, technical assistance, and feedback to Contractors.
- Assist in the planning and preparation of training events for contractors to include creation and revision of training materials, training equipment set-up, and travel arrangements.
Job Duties:
- Monitor contract compliance such as performance, deliverables, invoicing, closeout, extension, budget adjustments, and renewals.
- Maintain highly confidential program records and equipment inventory
- Compile, create, analyze, and report data on a frequent basis using databases and Excel worksheets with advanced formats and formulas.
- Maintain large databases with uploaded documents, spreadsheets, audio, video, and other current program information.
- Conduct monthly, and quarterly program process audits to report to program management
- Serve as point of contact to assigned contractors conducting field operations
- Provide training and technical assistance to external contractors
- Participate in on-call technical assistance rotation during weekends and holidays
- Ensure attention to detail, data accuracy, and integrity on all work platforms
- Conduct internet research to maintain current policy information and to provide instruction and direction to Contractors
- Other duties as assigned
Additional Information to Applicants:
- FDA Program continued employment is contingent upon passing a level 5 background check conducted by FDA to be commissioned.
- This position is funded via a Federal contract. Continued employment conditional on annual renewal of contract.
- Required to work hours other than 8:00 to 5:00 as necessary, including weekends
- Between 10-15% of travel (overnight) required.
Job Open Date:
10/13/2021
Open Until Filled:Yes
Normal Work Days:Monday, Tuesday, Wednesday, Thursday, Friday
Normal Work Hours Start:8:00AM
Normal Work Hours End:5:00PM
Posting Notices:YOU WILL BE REQUIRED TO ELECTRONICALLY ATTACH A RESUME AND COVER LETTER TO YOUR APPLICATION.
Legal and Required Notices:Texas State University is an Equal Employment Opportunity/Affirmative Action Employer, committed to inclusive thought and action in support of our diverse community. Individuals from historically underrepresented groups and all those who share our commitment to inclusivity and passion for the strength of our diversity are strongly encouraged to apply.
Employment with Texas State University is contingent upon the outcome of record checks and verifications including criminal history, driving records, education records, employment verifications, reference checks, and employment eligibility verifications.
Texas State University is a tobacco-free campus. Smoking and the use of any tobacco product will not be allowed anywhere on Texas State property or in university owned or leased vehicles.
Texas State University is a member of the Texas State University System. Texas State University is an EOE.
Texas State is committed to increasing the number of women and minorities in administrative and professional positions.
• Amazing health insurance: various coverage options starting your first day of employment for full-time employees with Texas State paying 100% of the employee premium and 50% for your dependents!
• Generous paid time off: vacation, holidays, sick days and many more!
• Excellent work life balance resources: mother and family-friendly resources in addition to a comprehensive FREE wellness program
• Great training and development opportunities: choose from a variety of classroom and online course offerings, learning resources, certifications, and employee educational support programs.
• An inclusive Bobcat community: join our many social networks offered on and off-campus
• Retirement peace of mind: TRS pension, retirement plans and voluntary saving options with generous employer contributions
By joining the Texas State Bobcat team, you’ll be a part of one of the most beautiful, diverse, and growing universities in the nation.
Organization
Texas State University seeks candidates whose professional background includes embracing a diversity of people and ideas, a spirit of inclusiveness, a global perspective, and a commitment to community-building. As a federally designated Hispanic Serving Institution, we are especially interested in applicants who share a commitment to equity, and the high-quality education of students from historically underserved and systematically marginalized communities. Individuals from historically underrepresented groups are strongly encouraged to apply.
About Texas State University
Texas State University is home to more than 38,000 students and 2,000 faculty members in the growing Austin-San Antonio corridor. A member of the Doctoral Universities: Higher Research Activity Carnegie classification, the university creates new knowledge, fosters cultural and economic development, and prepares its growing population of diverse students for the endless possibilities that await them as citizens of Texas, the nation, and the world.
Students at Texas State choose from 98 undergraduate, 91 master’s and specialists, and 14 doctoral programs offered by 10 colleges (Applied Arts, The Emmett and Miriam McCoy College of Business Administration, Education, Fine Arts and Communication, Health Professions, Honors, Liberal Arts, Science and Engineering, The Graduate College, and the University College). With a diverse campus community including 50% of the student body from ethnic minorities, Texas State is one of the top 13 producers of Hispanic baccalaureate graduates in the nation. In fall 2019, there were 1,470 full-time faculty and 2,286 full-time staff. Research and creative activities have led to growing success in attracting external support. For FY 2019, Texas State had an annual operating budget of over $724 million. Texas State’s Research and Development expenditures for FY 2018 were more than $64 million. The Alkek Library has more than 3.1 million titles in its collection. Additional information about Texas State and its nationally recognized academic programs is available at www.txstate.edu.
Mission
Texas State University is a doctoral-granting, student-centered institution dedicated to excellence and innovation in teaching, research, including creative expression, and service. The university strives to create new knowledge, to embrace a diversity of people and ideas, to foster cultural and economic development, and to prepare its graduates to participate fully and freely as citizens of Texas, the nation and the world.
Locations
Texas State's San Marcos campus is located in a growing community of 63,000 people in the Austin Metropolitan Area. Located in the Texas Hill Country, where blackland prairies roll into beautiful hills, Texas State enjoys a setting that is unique among Texas universities. The beauty of the crystal-clear San Marcos River and the stately cypress and oak trees on the campus add to the charm of the university’s picturesque setting. Our location on the banks of the San Marcos River provides recreational activities for students throughout the year.
The Texas State Round Rock Campus is located north of Austin in Round Rock, TX. The Round Rock Campus offers the junior and senior level classes to complete a bachelor’s degree, graduate degrees, post baccalaureate certification, and continuing education programs. The university's vision for Round Rock is to continue to offer quality academic programs that meet the workforce needs of Texas, especially focusing on academic programs that appeal to working adults, and to serve as a hub of health professions research and education.
Some positions may require teaching on the main campus and at the Texas State University Round Rock Campus.
Texas State University is an Equal Employment Opportunity/Affirmative Action Employer, committed to inclusive thought and action in support of our diverse community. Individuals from historically underrepresented groups and all those who share our commitment to inclusivity and passion for the strength of our diversity are strongly encouraged to apply.
Texas State University is a member of The Texas State University System.
Texas State University is a tobacco-free campus. Smoking and the use of any tobacco product will not be allowed anywhere on Texas State property or in university owned or leased vehicles.
- Website
- http://www.txstate.edu/
- Telephone
- 512-245-2111
- Location
-
601 University Drive
San Marcos
Texas
78666
United States
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