Office Manager - University Police DepartmentLocation:
University of Public SafetyPosting Date:
High School graduate or equivalent.Preferred:
Police communication-related experience; Microsoft Word and Excel; security systems, and key services background; PBX switchboard/police base radio, computers, printers IVIS ID card software, and key/lock systems. Primary Responsibilities:
One to two years office experience.
Function: Provide University Police Department (UPD) with records management/retention, crime reporting, safety/security equipment, key services, police dispatching, and other clerical duties. Other Information:
Scope: Involves providing specialized skills to a University law enforcement agency with crime
reporting and record retention, OneCard access systems, lost and found, citation databases, maintains annual departmental budget, and assists with University registration.
Essential: Maintains UPD annual budget, travel, time sheets, and procuring supplies and equipment; gathers and maintains crime reporting statistics for CLERY Act, and the UPD website; manages the Campus Security Authority, enrolls officials with significant responsibility for student and campus activities; collect retain, and destroy UPD records in accordance with the Texas State Records Retention Schedule, Code of Criminal Procedure, and Sul Ross State University polices; coordinate on-campus TCOLE training conferences for officers; collection, storage, retention and disposal of lost and found property in accordance with the Texas Code of Criminal Procedure; coordinate acceptance or release of property with officers, individuals, outside agencies and prosecutors; responsible for the operation and management of the communication center, and customer service desk; includes student pre-employment interviews, employments, training, approving their time-sheets and scheduling of all student employees; maintains the annual communications budget; manages the mass notification tool Lobo Lookout; helps OIT with the OneCard system including activation/deactivation of authorized University personnel for secured card access systems; plans, organizes, and attends committee meetings for UPD patiicipation in the University registration process; maintains the University Sargent Key system including maintaining secured biting codes, cutting and issuing keys, lock changes, lock repairs, inventory of key supplies, and interdepartmental billing; maintains records for citations, key services, vehicle registration/permits, student/faculty/staff information cards, and student key/citations holds;
develops and coordinates with Student Government student appeals and traffic court; refers students to the Dean of Students for excessive parking violations; performs miscellaneous duties and services as requested or assigned by the administrative staff. Responsible for personal safety and the safety of others; must exercise due caution and practice safe work habits at all times.
Received: Under the supervision of the Director of the University Police Department.
Works day and evening hours; office conditions with switchboard; hours may vary including split shifts and include weekends.
Position is Security Sensitive.
Texas Law requires a 60 day waiting period before new state employees are eligible to enroll in health insurance. About SRSU:
EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EMPLOYER
No person shall be excluded from participation in, denied the benefits of, or be subject to discrimination under any program or activity sponsored by Sul Ross State University on any basis prohibited by applicable law, including but not limited to race, color, national origin, religion, sex, age, or disability.
Sul Ross State University, located in Alpine, Texas, is a member of the Texas State University System. It is accredited by the Commission on Colleges of the Southern Association of Colleges and Schools to award associate, bachelor’s and master’s degrees, and has an enrollment of approximately 2,000 students on campus in Alpine.
At an elevation of 4,480 feet in the scenic Davis Mountains of West Texas, and on the periphery of the Chihuahuan Desert, Alpine enjoys mild winters and cool summers. Davis Mountains State Park, Fort Davis National Historic Site, Big Bend National Park and Guadalupe Mountains National Park are all within one to three hours’ driving distance from Alpine.