Position Details

Req ID:

req10351

Position Title:

Administrative Support Assistant

Position Type:

Staff Full-Time

Position Number:

632856

OSU Campus:

Stillwater

Department:

Art, Graphic Design & Art History

Location Address:

USA

Hiring Supervisor:

Elizabeth Roth

Hiring Range:
(Contingent upon available funding):

10.00 - 12.35, Hourly

Work Schedule:

Monday-Friday 8am-5pm

Faculty Appt Period:

Job Summary:

Greet and assist students, faculty, staff, and the public entering the departmental office with general short-term assistance. Answer main department phone line, distribute mail, maintain posting boards in office and the Bartlett Center, may be asked to add announcements to departmental website, and assist faculty and staff using departmental office equipment, handle general correspondence including departmental email. Maintain electronic calendar for room usage, department key log and key checkout, locker checkout, and CSGold system for card swipe door access to Bartlett Center, computer lab, and VAA.
Provide clerical support to the Administrative Asst. and assist with supervision of student workers. Assist the Administrative Asst. as needed. Assist Department Head with input of course schedules and coordinate ordering of textbooks. Help maintain Department Head's daily calendar. Help coordinate faculty/staff meeting and take minutes for distribution to faculty/staff.

Working hours may be from 7:45am-4:45pm or 8am-5pm Monday-Friday. Requires a flexible lunch schedule rotation to ensure that at least one staff person is in the office at all times.

Walking across campus may be required during all times of year for the proper routing of priority paperwork.

Mechanical and electrical hazards may be present from moving parts on office equipment (typewriters, printers, photocopier, facsimile). Other hazards include slicing and cutting danger from using a manual paper cutter. Atmospheric conditions may include occasional exposure to fine paper dust and laser toner dust from the photocopier, paper shredder and laser printer.

Special Instructions to Applicants

For full consideration, please submit a cover letter, resume, and list of 3 references by October 19, 2021. However, applications will continue to be reviewed until the position is filled.

Education & Experience

Position Qualifications:

Minimum Qualifications:

High School/GED

1 year of customer service related experience in a front office position.

Ability to organize and handle many tasks simultaneously. Ability to work well under pressure, good organization skills, and attention to detail critical. Professional and positive attitude for contact with faculty, students, and public is a must. Must work well with others. Demonstrate excellent oral and written communication skills. Possess knowledge of both PC and Macintosh platforms as well as Microsoft Office including Excel.

Preferred Qualifications:

Bachelor's Degree in Liberal Arts

3 years of customer service related experience in a front office position.

Completion of the OSU Ambassador Program or comparable program.

Oklahoma State University (OSU) strives to provide a safe study, work, and living environment for its faculty, staff, volunteers and students. To support this environment and comply with applicable laws and regulations, OSU conducts pre-employment background checks on final candidates. Offers of employment are contingent upon the successful completion of a background check. The type of background check conducted varies by position and can include, but is not limited to, criminal (felony and misdemeanor) history, sex offender registry, motor vehicle history, financial history, and/or education verification. Background checks will be conducted when required by law or contract and when, in the discretion of the university, it is reasonable and prudent to do so.

Oklahoma State University, as an equal opportunity employer, complies with all applicable federal and state laws regarding non-discrimination and affirmative action. Oklahoma State University is committed to a policy of equal opportunity for all individuals and does not discriminate based on race, religion, age, sex, color, national origin, marital status, sexual orientation, gender identity/expression, disability, or veteran status with regard to employment, educational programs and activities, and/or admissions. For more information, visit eeo.okstate.edu.