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Events Administrator Associate, Manager of Event Services (12761)

Employer
Southern Illinois University Edwardsville
Location
SIU Edwardsville Main Campus

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Administrative Jobs
Institutional & Business Affairs, Clerical & Administrative Support
Employment Type
Full Time
Institution Type
Four-Year Institution
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Job Details

Working Position Title:Manager of Event Services Position Title:Events Administrator Associate, Manager of Event Services (12761) Occupational Area:01 Department:830351 - Morris University Center Job Posting Description:

Illinois Residency Requirement: This position requires Illinois residency within 180 calendar days of the start date.

The Events Administrator Associate, Manager of Event Services is responsible for providing leadership and direction of the Event Services office located in the Morris University Center (MUC). The Manager will direct, supervise, and coordinate staff efforts in providing excellent customer service to internal and external clients; schedule meetings and other special events held in the MUC and Student Success Center (SSC), giving priority to student organizations and University wide events; as well as direct, plan, and coordinate building services such as housekeeping, catering and audiovisual tech staff for these events. The Manager will train staff on the proper use of the event management software (EMS), conduct EMS oversight, maintain communication with EMS Central Administrator, and implement new technology as needed. The selected candidate will oversee pricing structure and revenue reporting for events; develop internal and external client contracts and ensure contractual obligations; serve as primary advisor regarding overall event development and management; and monitor invoices and establish controls to maintain costs within budget limits. During periods of low on-campus activity, the Manager of Event Services will promote event spaces to the general public and work to build relationships with campus and community groups which will support appropriate use of MUC and SSC facilities and resources. Additionally, this position will serve as a representative for the MUC on designated campus-wide committees.

Due to the professional needs of this position as well as the scheduling of special events, occasional evening, weekend, or outside of normal business hours shifts may be required, sometimes on short notice.

This position is a current civil service vacancy at Southern Illinois University Edwardsville and will close to applicants at end of business day, 11:59 pm CST, on the posting end date. SIUE offers an exceptional array of benefits to all full-time and part-time (50% or more) employees including medical, dental and life insurance; tuition waivers; financial savings plans; vacation and sick leave; and pension plan as part of a total compensation package to eligible employees.

Southern Illinois University Edwardsville nurtures an open, respectful, and welcoming climate that facilitates learning and work. SIUE is committed to education that explores the historic significance of diversity in order to understand the present and to better enable our community to engage the future. Integral to this commitment, Southern Illinois University Edwardsville strives for a student body and a workforce that is both diverse and inclusive. For more on our Statement of Diversity, visit: https://www.siue.edu/about/mission-goals-plans/diversity.shtml

To Apply For This Vacancy:

Click the “Apply for Position” button at the top of the job description page. This will prompt you to access your existing HireTouch account or create a new account, only create a new account if you have NEVER done so previously. After logging in or completing your new profile, you can then complete the required SIUE application documents for each individual position.

Applicants must submit a completed Civil Service Application, which must include complete employment history, through HireTouch. If you do not possess any employment history, you must indicate this within the employment history section of the application. Your application should reflect all relevant skills and experience related to the minimum qualifications listed for this position. While a resume may be submitted with the application, data for each employer must be listed on this application form. (The words "See Resume" may only be used as a substitute in the section entitled "Specific Duties Performed".) If the application is incomplete, you will not be considered for the position as our office will be unable to evaluate your application to determine if you possess the required minimum qualifications.

If qualifying by education or to qualify for a required educational prerequisite, you must submit your transcripts, including those for SIUE, at the time of application. Applicants qualifying for Veteran’s preference must submit a copy of form DD214 at the time of application. For additional information, please visit: Eligibility Criteria and Point Allocation and Proof of Eligibility. Please submit any other licenses or certifications related to the position at the time of application.

Applicants will be subject to a background check and/or drug screening prior to an offer of employment. Some positions are represented by a union and may incur union dues.

For more information, please visit the Office of Human Resources website at www.siue.edu/human-resources or call Civil Service Testing at 618-650-2190.

Our Cougar Commitment: Fall 2021

During the COVID-19 pandemic, Southern Illinois University Edwardsville is focused on preserving the health and safety of our community while serving our students with excellence. We want our community to thrive, our institution to remain open, and our students, faculty, and staff to remain healthy. Face masks are required for everyone indoors with some limited exceptions. Plexiglass shields, socially distanced lines, increased cleaning protocols, decreased capacity numbers, and free on-site testing is offered to all staff and students. We continually monitor surrounding conditions as well as CDC and IDPH guidance. While vaccines are not required on campus, we strongly recommend faculty and staff get a COVID-19 vaccine to protect themselves, their loved ones, and our community. SIUE faculty, staff, and students that are not fully vaccinated are required to participate in weekly COVID-19 screening testing provided free of charge.

For more information on our Cougar Commitment and COVID mitigation strategies on campus, visit: https://www.siue.edu/about/announcements/coronavirus/

Minimum Acceptable Qualifications:

1. Bachelor’s degree in Hospitality, Marketing, Public Relations, Communications, Business Administration, Student Affairs, or a closely related field.
2. A total of one (1) year (12 months) professional work experience in Event Planning, Conference Management, Public Relations, Communication, Marketing, or any other related field.

FLSA Exemption Status:Exempt Posting Salary:$4,743.00 Monthly, excellent benefits package. Location:SIU Edwardsville Main Campus Work Week:Monday through Friday Shift Hours:8:00 a.m. - 4:30 p.m. Posting Start Date:10/14/2021 Posting End Date:10/28/2021 Required Documents Message:Transcripts

Organization

Southern Illinois University Edwardsville is a nationally recognized university that provides students with a high-quality, affordable education that prepares them for successful careers and lives of purpose. Built on the foundation of a broad-based liberal education, and enhanced by hands-on research and real-world experiences, the academic preparation SIUE students receive equips them to thrive in the global marketplace and make our communities better places to live.

Situated on 2,660 acres of beautiful woodland atop the bluffs overlooking the natural beauty of the Mississippi River’s rich bottom land and only 25 minutes from downtown St. Louis, the SIUE campus is home to a diverse student body of more than 13,000 individuals and 2,400 faculty and staff. The city of Edwardsville is consistently cited as one of the top cities in Illinois for families, based on several factors, including affordability, green spaces, excellent schools, low crime rate, financial stability and philanthropic spirit.

SIUE is is accredited by the Higher Learning Commission, as well as more than 30 additional accrediting agencies. In January 2019, SIUE was reclassified by The Carnegie Commission on Higher Education to the newly created doctoral/professional universities category. Fully certified at the Division I level by the NCAA, SIUE is a member of the Ohio Valley Conference and the Mid-American Conference (MAC) (men’s soccer & wrestling).

Join the adventurous minds here at SIUE that are changing the world; explore our employment opportunities today.

Southern Illinois University Edwardsville nurtures an open, respectful, and welcoming climate that facilitates learning and work. SIUE is committed to education that explores the historic significance of diversity in order to understand the present and to better enable our community to engage the future. Integral to this commitment, Southern Illinois University Edwardsville strives for a student body and a workforce that is both diverse and inclusive. For more on our Statement of Diversity, visit: https://www.siue.edu/about/mission-goals-plans/diversity.shtml

The SIUE Annual Security and Fire Safety Report is available online at http://www.siue.edu/securityreport. The report contains campus safety and security information, crime statistics, fire safety policies, and fire statistics for the previous three calendar years. This report is published in compliance with Federal law, titled the “Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act” and the Higher Education Opportunity Act also known as the “Campus Fire Safety Right to Know.” For those without computer access, a paper copy of the report may be obtained, with a 24-hour notice, from the Office of the Vice Chancellor for Administration, 1-618-650-2536.

Find Us
Website:
Telephone
6186502190
Location
Office of Human Resources
Campus Box 1040
Edwardsville
IL
62026
United States
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