Business Systems Analyst (SIS Analyst) Location:
Case Main Campus Regular/Temporary:
Regular Full/Part Time:
Full-Time Job ID:
Job Description POSITION OBJECTIVEThe Business Systems Analyst will serve as a key member of the Office of the University Registrar team. Working under general direction, perform a variety of advanced business and database analyses in many business areas; work with customers to understand and assist them in addressing advanced business and operational issues and problems; frequently perform project leadership responsibilities for assigned projects. Responsible for working with customers to translate business and operational requirements into designs and specifications for workable information technology solutions. Analyze and document business and work processes, information needs and reporting requirements, evaluate process improvements and develop systems solutions to meet requirements. Develop, communicate and coordinate applications development and other information technology services to meet requirements and specifications.The Office of the University Registrar is a team of dedicated and hard-working people, united around shared goals of service, accuracy, integrity, teamwork, and growth.Building a welcoming and inclusive community is the foundation of the work we do as professionals working with students. Fully including people of diverse backgrounds and perspectives helps us all thrive by working together, focusing on our collective well-being and helping students gain insight from their academic endeavors and real-world experiences. Case Western Reserve University is one of the country's leading private research institutions. Located in Cleveland, Ohio, we offer a unique combination of forward-thinking educational opportunities in an inspiring cultural setting. Our leading-edge faculty engage in teaching and research in a collaborative, hands-on environment. Our nationally recognized programs include arts and sciences, dental medicine, engineering, law, management, medicine, nursing, and social work. About 5,100 undergraduate and 6,700 graduate students comprise our student body. Visit case.edu to see how Case Western Reserve University thinks beyond the possible. ESSENTIAL FUNCTIONS
Write system requirement and/or specification documents. Ensure business systems solutions are functional and meet requirements. Translate between customers and UTech staff to ensure all parties understand, in their terms, systems needs, requirements and technology parameters and constraints and to ensure resulting design and functionality is consistent with all requirements and specifications. Work with the PeopleSoft Security administrator and recommend applications security protocols and privileges; Develop and implement testing scenarios. Perform regression testing. Analyze systems interface requirements, coordinate the exchange of data within and outside the university. Assure accuracy and integrity for the integration and migration of data between databases. (25%)Function as the business/ project manager for large-scale technology projects and/or multiple modules, balancing multiple projects and priorities within and also across systems and customers. Design or lead a project team in developing new or enhanced systems and processes; Responsible for complete project life cycle, working independently and with emphasis on all customer facing activities. Define project scope and boundaries; perform critical path analyses and set project priorities. Develop project task lists and time estimates. Perform cost benefit analyses. Establish project metrics. Oversee and coordinate completion of project tasks to meet time, quality and cost expectations. Meet with customers to review project status and resolve development and/or implementation issues. Work significantly affects a division within a school or central administrative area. Must carefully prioritize projects and follow departmental processes. (20%)Evaluate vendor products and technology options and determine fit with customer requirements; implement best fit; recommend hardware, network and/or software characteristics and requirements; Assist in the definition and implementation of flexible, scalable methodologies for software application and infrastructure development and maintenance; with a focus on quality, time, and cost. Ensure interfaces developed by outside contractors conform with requirements. Stay abreast of developments in customer areas to anticipate emerging information management, operations and university needs. Analyze risk and future impact of decisions. Make decisions and take timely independent action in pursuit of priorities. (15%) Establish and maintain effective customer focused working relationships with managers, customers, UTech, vendors, consultants, employees and others encountered in the course of work. Train customers on how to use new applications; coordinate customer support for assigned applications; develop and maintain customer manuals for applications. Initiate and maintain documentation of Case Western Reserve University policies, processes and practices related to student information systems. (15%)Design the parameters for test environments and testing scenarios; participate in conducting systems tests and conversion and installation processes; identify types and causes of test problems and work with customers, functional leads and UTech staff to recommend and implement solutions; ensure performance of all quality assurance reviews are completed successfully; ensure newly installed applications are functioning correctly. (10%) Recommend business process, method and system redesign where applicable, acting as a champion for business process change. Act behind the scenes to craft solutions for business problems related or tangential to projects. Participate in strategy development. Recommend policy and new initiatives. Recognize problems or situations that are new or without clear precedent. Drive organizational change taking full account of obstacles, opposition, and differing stakeholder priorities. Regularly make decisions and take independent action on matters affecting a department/ school, project or customer base. Understand how and when to escalate issues to higher levels. (9%)Is accountable for successful group process and achieving desired results within own area or team. Consult and provide advice, facilitate discussion and resolve conflict; build and use cross-functional relationships to accomplish work objectives. Mediate stalemates within and among groups within a single function to move toward conclusion. Identify the people critical to resolving problems or reaching decisions and bring them together. Establish trust and actively participate in cross-functional groups to solve problems. Build coalitions among the various stakeholders. Exert strong influencing skills to impact choices on immediate and long-term directions, while understanding and effectively using established policies and procedures. Motivate others to action or addresses delicate situations, requiring tact and diplomacy using written and verbal skills. Promote knowledge of own area to gain support for on-going and future initiatives. Create a forum and format for ongoing communication within functional area or among departments. Recognize how university culture impacts the success of the project. (6%)
NONESSENTIAL FUNCTIONSPerform other duties as assigned. (<1%) CONTACTS Department: Continuous contact with staff to provide information, resolve complaints and develop new functionality.University: Continuous contact with staff to provide information, resolve complaints and develop new functionality, Continuous contact with faculty to provide information, resolve complaints and provide updates on functionality in the Student Information System (SIS) as well as receive feedback, Regular contact with upper management to provide information, resolve complaints and interact with ERP governance committees.External: Moderate to regular contact with outside vendors to gather information and implement solutions.Students: Regular contact with students to provide information and resolve complaints as well as gather thoughts on additional functionality for SIS. SUPERVISORY RESPONSIBILITYMay supervise work of project team members when assigned as project lead. Provide mentoring for functional areas, IT consultants and project analysts. May also provide supervision for outside consultants and student workers. When functioning as a project team manager, ensure the project team has appropriate training and development. QUALIFICATIONSExperience: 5 to 8 years of experience required: 3 to 5 years of PeopleSoft experience preferred. Experience in higher education preferred.Education/Licensing: Bachelor's degree in Finance, Economics, Business Administration, Computer Science or a related field required. Master's degree preferred. IIBA Business Analysis Professional Certification preferred. REQUIRED SKILLS
Ability to exert strong influencing skills to impact choices on immediate and long-term directions. Understands and effectively uses established policies and procedures.Knowledge of principles and methods of systems analysis, including business process and entity relationship analysis tools and methods.PeopleSoft Query, SQL experience Demonstrated excellent database theory, design and development practices, including data modeling, data flow and entity relationship analysis. Has a broad understanding of how technology aligns to other business strategies and initiatives. Effective project management principles. Project management methods, tools and techniques, which may include Extreme Programming, Agile Software Development, Capability Maturity Model Integration (CMMI), methodology tools.Demonstrated thorough understanding of the Software Development Life Cycle (SDLC) and utilize the ability to lead efforts in implementing life cycle practicesTechnical leader with a high degree of knowledge in the overall field and recognized expertise in specific areas; problem-solving frequently requires analysis of unique issues/problems without precedent and /or structure.Ability to understand problems from a broad, interactive perspective. Ability to develop and implement solutions that combine information in new ways. Demonstrated good judgment in selecting methods and techniques for obtaining desired results.Demonstrated exceptional mentorship, leadership, managerial, and facilitation skills.Ability to set and meet realistic deadlines, as well as forecast changes and communicate current and projected issues.Systems design principles, methodologies and tools, including those applicable to web-based environments.Knowledge of applicable business area and related regulations, policies, and procedures, including student financials, admissions and student records.General functions, capabilities, characteristics and limitations of standard computer platforms and devices as they apply in performing business and systems analyses.Principles and practices of sound business communications in order to establish and maintain effective communication within and across the organization. Communicates clearly and effectively to diverse audiences of technical and non-technical personnel orally and in writingAbility to identify opportunities for business process improvements across schools and departments within project scope analyzing current practice and implementing best practices.Has a high level of analytical ability to lead customers through changing business processes. Understands and applies the analysis of functional requirements to the development of systems proposals, specifications and recommendations for efficient, cost effective systems and technology solutions. Identifies and selects appropriate tools, data, and analysis techniques to diagnose problems and develop solutions.Ability to write and present reports, contracts and/or proposals for internal and/or external audiences. Interprets other viewpoints and assimilates them into work processes. Formally transfers technical or administrative knowledge to others through writing and/or conducting training sessions.Ability to translate between customers and information systems professionals to ensure all parties understand, in their own terms, systems needs, requirements and technology parameters and constraints.Balances competing short-and long-term goals within one's area in alignment with the larger area's direction and objectives as well as the university's strategic plan.Ability to work collaboratively with team members, core functional leaders, subject matter experts, a variety of end users, ITS and customer/governance groups to ensure project accountability. Actively seeks help in gathering resources, solicits input, and uses a variety of techniques to reach a solution. Identifies need for outside support. Creates a sense of belonging and ownership among team members; promotes mutual support and interaction.Decision making guided by precedents and objectives. Makes decisions and recommendations on issues affecting a department/school, project or customer base.Has a broad understanding of how technology aligns to other business strategies and initiatives.Ability to meet consistent attendance.Ability to interact with colleagues, supervisors and customers face to face.
WORKING CONDITIONSGeneral office environment. Intense pressure for deadlines and high volume of general activity. The employee will need to lift up to 15 pounds and be able to bend/stoop, climb stairs, crouch, kneel, push/pull and reach. The employee performs repetitive motion using a computer mouse and keyboard to type. Diversity Statement
In employment, as in education, Case Western Reserve University is committed to Equal Opportunity and Diversity. Women, veterans, members of underrepresented minority groups, and individuals with disabilities are encouraged to apply.
Case Western Reserve University provides reasonable accommodations to applicants with disabilities. Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the Office of Equity at 216-368-3066 to request a reasonable accommodation. Determinations as to granting reasonable accommodations for any applicant will be made on a case-by-case basis.
COVID Vaccination Case Western Reserve University has implemented a COVID Vaccination policy requiring evidence of COVID-19 vaccination for all students, faculty and staff with an on-campus presence. Religious and medical exemptions may be provided in accordance with applicable federal and state laws. For more information go to: https://case.edu/equity/covid-19-accommodations. Applicants may contact the Office of Equity at 216-368-3066 /[email protected]
for information regarding religious or medical exemptions as an accommodation.