Job Title: Office Administrator - Marketing Department
Location: Tallahassee, FL
Regular/Temporary: Regular
Full/Part Time: Full-Time
Job ID: 50227
Department

The College of Business is currently seeking to fill an Office Administrator position in the Department of Marketing.

Equal Employment Opportunity

An Equal Opportunity/Access/Affirmative Action/Pro Disabled & Veteran Employer.

FSU's Equal Opportunity Statement can be accessed at: https://hr.fsu.edu/sites/g/files/upcbnu2186/files/PDF/Publications/diversity/EEO_Statement.pdf.

Responsibilities

• Serves as the initial contact and ambassador of the department for students and visitors. Responsible for coordinating office responsibilities including but not limited to: implementing departmental policies and procedures, making recommendations to help make the department run more efficiently, supervise OPS and FWS staff, fulfill recurring administrative tasks within the department, along with sub-departments, specialized centers and institutes within the department.
• Works in conjunction with the department chair on academic tasks including Drop/Add, class rosters, grade rosters, faculty evaluations, CSM and room scheduling, faculty teaching schedules, FACET, course rosters, textbook compliance, enrollment counts, and curriculum maintenance.
• Acts as a liaison between departmental faculty and Faculty Development, to facilitate the Promotion and Tenure process, provide counseling and guidance to faculty undergoing and preparing for Promotion and Tenure.
• Other responsibilities as assigned by chairperson or as routinely come up in the academic department. Troubleshooting any problems arising in the department.
• With the guidance of the chairperson oversees the financial administration of the department to include maintenance and reconciliation of E&G funds, Foundation accounts, sub-department accounts, Research Foundation accounts, travel and Tcards. Directs annual faculty recruitment travel including but not limited to: scheduling, booking travel, coordinating payment/reimbursements, and preparing the on campus interview agendas.

Qualifications High school diploma/equivalency and four years of experience. (Note: or a combination of post-high school education and experience equal to four years.)

Experience communicating effectively verbally and in writing.

Experience establishing and maintaining effective working relationships.

Experience gathering, interpreting, reporting, and/or editing information.

Experience prioritizing, organizing, and performing multiple work assignments simultaneously.

Experience with Microsoft Word, Excel, and Outlook or equivalent software.

Ability to meet project deadlines.

Ability to perform accurately in a detail-oriented environment.University Information

One of the nation's elite research universities, Florida State University preserves, expands, and disseminates knowledge in the sciences, technology, arts, humanities, and professions, while embracing a philosophy of learning strongly rooted in the traditions of the liberal arts and critical thinking. Founded in 1851, Florida State University is the oldest continuous site of higher education in Florida. FSU is a community steeped in tradition that fosters research, encourages creativity, and embraces diversity. At FSU, there’s the excitement of being part of a vibrant academic and professional community, surrounded by people whose ideas are shaping tomorrow’s news!

Learn more about our university and campuses.

Anticipated Salary Range

The anticipated salary range for this position is the low to mid $30,000.00's.

Pay Plan

This is an USPS (University Support Personnel System) position.

FSU Total Rewards

FSU offers a robust Total Rewards package. Visit our website to learn more about our Compensation, Benefits, Wellness, Recognition, and Employee Development programs.

Use our interactive tool to calculate Total Compensation options based on potential salary, benefits and retirement contributions, earned leave, and other employment-related perks.

Criminal Background Check

This position requires successful completion of a criminal history background check. The background check will be conducted as authorized and in accordance with University Policy 4-OP-C-7-B11.

How To Apply

If qualified and interested in a specific job opening as advertised, apply to Florida State University at https://jobs.fsu.edu. If you are a current FSU employee, apply via myFSU > Self Service.

Applicants are required to complete the online application with all applicable information. Applications must include all work history up to ten years, and education details even if attaching a resume.

Veterans' Preference

Certain servicemembers and veterans, and the spouses and family members of such servicemembers and veterans, receive preference and priority, and certain servicemembers may be eligible to receive waivers for postsecondary educational requirements, in employment by the state and its political subdivisions and are encouraged to apply for the positions being filled. Veterans' Preference applies to University Support Personnel System (USPS) positions only.

IMPORTANT: To claim Veterans' Preference, select “yes” to the question on the application questionnaire and upload a DD-214 (or equivalent), the Veterans' Preference Certification form, and other documentation if applicable with your online application before midnight of the position closing date.

Click the links for eligibility information and required documentation, or call FSU Human Resources at (850) 644-6034.

Tobacco Free Campus

Effective January 1, 2014, tobacco use, including simulated tobacco use, is prohibited on property, interior and exterior, owned or managed by Florida State University. This policy applies to all Florida State University students, employees, consultants, contractors, visitors, and external individuals.

Re-advertisement

This position is being re-advertised. Previous applicants need not reapply.