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Administrative Assistant - Cyber and Computer Sciences

The Citadel

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Job Details

Job no: 496095
Work type: Full Time Permanent - Staff
Location: Charleston
Categories: Science and Mathematics
Salary: $38,000 - $41,500
Payscale: Band 4

Job Responsibilities:

The Citadel, The Military College of South Carolina is seeking an applicant for an Administrative Assistant in the Department of Cyber and Computer Science. The Department of Cyber and Computer Sciences (CCS) has 6 full-time faculty (hiring for two positions in AY 2021-22) and 7 adjunct faculty. The department offers a B.S. in Computer Science, B.S. in Cyber Operations, Minors in Cybersecurity, Cyber Inter-disciplinary Studies, Data Science, and Computer Programming, an M.S. (jointly with College of Charleston) in Computer and Information Sciences, Graduate Certificates in Cybersecurity and Software Engineering. Currently the department has around 120 students in the Computer Science and Cyber Operations programs, and it serves around 200 students from other departments by offering service courses (CSCI 227, CSCI 205, and CSCI 210). Students in CCS have formed three clubs – Cybersecurity Club, Women in Cybersecurity (WiCyS), and ACM Local Chapter Club. Students in CCS participate in at least 5 off-campus, regional contests through the academic year. Most of the seniors work on research projects under the supervision of faculty and publish and present their papers in conferences. Faculty and students in CCS are currently involved with 9 external and 5 internal grants. This position is responsible for the following:

  • Maintaining documents related to external and internal grants; must be able to understands how to work with Financial Services for processing grant documents, understands how to coordinate with other colleges/universities.
  • Responsible for all administrative functions of the office; greet visitors/faculty/staff/students, answer phone calls and take messages if needed, typing, filing, etc.
  • Coordinates and inputs all the class scheduling; to include room assignments for Cyber and Computer Science courses and Thompson Hall Labs by Citadel and non-Citadel users.
  • Monitors departmental budgets; screens all requests for purchase and travel requests for consistency with procurement and financial service policies and procedures as well as reconciles departmental purchasing cards.
  • Provides support for student activities; to include submitting cadet orders, assisting cadets with travel arrangements for conferences and contests, and coordinating club meetings.
  • Maintains and coordinates departmental social media and webpage content.
  • Minimum Qualifications:

    A high school diploma. Related clerical/administrative experience. Proficiency in Microsoft software such as Word, Excel, PowerPoint and Outlook.

    Preferred Qualifications:

    Experience in finances/grant documents.

    Advertised: Oct 15 2021 Eastern Daylight Time
    Applications close: Oct 29 2021 Eastern Daylight Time


    The Citadel is a landmark in Charleston, South Carolina that is noted for its educational reputation and tradition of preparing and producing principled leaders. Founded in 1842, The Citadel has an undergraduate student body of 2,272 students who make up the South Carolina Corps of Cadets. 1,066 students attend The Citadel Graduate College, a civilian evening program that offers graduate and professional as well as undergraduate programs. The Citadel is best known nationally for its Corps of Cadets which attracts students from 43 states and eight countries. The men and women in the Corps live and study under a classical military system that makes leadership and character training an essential part of the educational experience. One third of the graduating classes accept military commissions. The Citadel is divided into five academic schools: Business Administration, Education, Engineering, Humanities and Social Sciences, and Science and Mathematics. Because of its focus on teaching, a high graduation rate and strong alumni support, The Citadel ranks highly in the annual U.S. News & World Report ratings of southern colleges that offer at least a master's degree.

    Living in The Citadel Community

    Located in picturesque coastal Charleston, South Carolina, The Citadel offers a classic military education for young men and women who seek a college experience that is intense, meaningful and academically strong. Citadel graduates say the disciplined lifestyle and the friendships they forge here have had a profoundly positive effect on their lives and create bonds with generations of cadets before them and with generations to come. Small class sizes give students both the academic opportunities expected at a university and the personalized attention of a small liberal arts college. Bachelor of Arts degrees are available in chemistry, criminal justice, English, history, mathematics, modern languages, political science, and psychology. Bachelor of Science degrees are offered in biology, business administration (the most popular major), chemistry, civil and environmental engineering, computer science, education, electrical and computer engineering, mathematics, physical education, and physics. All cadets participate in the Army, Air Force or Naval/Marine Corps Reserve Officers' Training Corps programs. These programs do not require students to accept a commission or to be committed to active duty unless the cadet accepts an ROTC scholarship. A unique honors program gives advanced students at The Citadel the opportunity to work one-on-one with professors over a period of three years – a practice usually associated with graduate level studies. Generations of Citadel graduates have served their nation, their state and their community with distinction. Though the campus relocated in 1922 and the physical facilities have changed over time, The Citadel has stayed faithful to its original mission. It graduates men and women who value honor, integrity, loyalty and patriotism, and who accept the responsibilities that accompany principled leadership. The Citadel remains a stronghold of duty, self-discipline, and high ideals in a changing American society.

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