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Administrative Associate Sr

Employer
The University of Kansas
Location
Lawrence, KS

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Administrative Jobs
Institutional & Business Affairs, Clerical & Administrative Support
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Job Details

Position OverviewThe Achievement and Assessment Institute (AAI) is a designated research center with an annual budget of $50M, 300 full time staff and 225 temporary staff (GRAs, Students, and Temps).
The Achievement & Assessment Institute (AAI) at the University of Kansas exists to improve the performance of children, adults, and organizations throughout local, state, and national communities. AAI currently includes seven strategic centers, which represent a diversity of services and programs and supports faculty research, both in the School of Education and Human Sciences and other academic units. AAI centers are strongly mission driven, but also are significantly more entrepreneurial than a typical university research center. The AAI mission is accomplished in four primary ways.
  • Partnering with local, state, national, and global communities to apply scholarship to implement programs with direct public impact and to serve the greater good.
  • Developing and publishing generalizable knowledge that allows leveraging of the solutions developed so that the success of the first part of our mission is magnified.
  • Providing faculty with the support and encouragement they need to generate resources for research and development in support of enhanced achievement of individuals and organizations.
  • Providing students with experiences vital to their professional development.
The Administrative Associate Sr. will be a crucial member of the AAI Central Office team. This position will assist the AAI Associate Director for Finance and Administration to carry out the mission of the Institute, while cultivating a positive and inclusive culture with diversity, equity, inclusion and belonging at the forefront. The incumbent will work with AAI centers, as well as in partnership with the Shared Service Center and KU Human Resources, ensuring processes are completed timely and efficiently.


Job DescriptionAdministration (70%)
  1. Supports AAI Associate Director for Finance and Administration with travel arrangements, purchasing and scheduling. Will create and maintain appropriate meeting materials and/or agendas.
  2. Serves as the main point-of-contact for visitors to the St. Andrews Office Facility.
  3. In conjunction with AAI centers, identifies best practices, and assists in the planning and implementation of various AAI processes; recruitment, DEIB strategies, employee onboarding and orientation, and training.
  4. Creates and maintains database record management system for different processes handled by the Finance & Administration area. Will produce reports as requested. Creates and provides presentations and written reports to AAI leadership and center staff as needed from the database information.
  5. Monitors, tracks, and reports on the employee evaluation process for AAI purposes. Will ensure timelines and expectations are met for KU deadlines.
  6. While staying abreast of KU policies, will develop and communicate centralized AAI policies pertaining to Human Resources to ensure compliance. Advises units on appropriate policy at KU and within AAI that applies based on the situation.
  7. Works with International Support Services on center requested H-1B visa process and works with immigration attorney on permanent residency cases as contracted.
  8. Purchases supplies and materials needed for AAI central office team.
  9. Updates AAI email distribution lists.

Coordination (20%):
  1. Coordinates and administers support for AAI HR processes, serving as a liaison between KUHRM, SSC and AAI’s center staff. Advises AAI Units on appropriate processes.
  2. Coordinates the Effort Certification process and reports to center directors ensuring adherence to deadlines.
  3. Coordinates AAI document destruction, ensuring compliance with records retention policy.

Other (10%):
  1. Collaborates with AAI Central Office staff on activities, events, and special projects.
  2. Fulfills other duties as assigned by the AAI Associate Director for Finance and Administration.
Position RequirementsThis position will begin in a hybrid work status, which may transition to fully on-site when deemed safe and appropriate. Required Qualifications
  1. Bachelor’s degree OR high school diploma/GED plus 4 years of office experience
  2. Minimum of 3 years using Microsoft Office products, with strong excel experience with financial and/or administrative data as demonstrated in application materials.
  3. Strong written communication skills as demonstrated by written materials.
  4. Experience working with and/or maintaining highly confidential information as evidenced by application materials.
  5. Collaborative working style as demonstrated in application materials.
Preferred Qualifications
  1. Bachelor’s degree in business, finance, human resources, public administration, or related field.
  2. Minimum of 1 year work experience in an institute of higher education.
  3. Excellent analytical skills.
  4. Self-motivated, deliverable-focused, strong work ethic, able to prioritize and resolve an array of issues simultaneously while working independently with little supervision.
Additional Candidate InstructionsA complete application includes:
  1. Online application
  2. Resume
  3. Cover letter detailing how you meet the required and preferred qualifications
  4. Names and contact information for three professional references.
Application review begins October 25nd, 2021 and continues until the position is filled. Preference will be given to applications received by this date. Contact Information to ApplicantsGeorgianna Correll
[email protected] Advertised Salary RangeMinimum $40,000 Work ScheduleM-F 8:00am-5:00pm Application Review Begins25-Oct-2021 Anticipated Start Date15-Nov-2021

Organization

Working at the University of Kansas 

Join the University of Kansas, and you’ll become part of a Jayhawk family that spans the globe. Wear your KU shirt in London, Istanbul, Buenos Aires, Nairobi or anywhere else, and you will likely hear a resounding “Rock Chalk!” from a stranger. Of course, the appropriate response is an enthusiastic “Jayhawk!” Because, after all, they’re not really strangers, they’re family.

The Jayhawk community is united by more than 150 years of tradition and by our commitment to pushing the boundaries of knowledge, transforming the academic experience, and creating solutions through innovative research. KU’s mission is to lift students and society by educating leaders, building healthy communities and making discoveries that change the world.  

The University of Kansas is the state’s flagship university and one of just 66 invited members of the prestigious Association of American Universities (AAU). We consistently earn high rankings for academics and recognition as a premier research university.

KU faculty and staff embrace our role as the state’s flagship university, AAU member and R1 institution that serves the state, nation and world. We celebrate the energy and compassion that infuse the Jayhawk spirit; and, we remain true to KU’s historic values: the elevating force of education, the transformative power of research and the healing power of service.

Diversity, Equity, Inclusion, and Belonging 

The University of Kansas is committed to a learning and workplace environment that is representative of our nation and global society, accepts and values everyone, appreciates our common humanity and understands that our multiple differences are the cornerstone of academic preparation, professional excellence and distinction. KU must be a place where all people feel they belong and have access to resources and support that help them attain their educational and professional goals.

We recognize there are inequalities and privileges generated by historical and persistent intersecting differences by race, ethnicity, gender identities, gender expressions, sexual orientation, socio-economic status, age, abilities, religion, regional background, veteran status, citizenship status and nationality. And we hold ourselves accountable for policies, processes and programs that appreciate these and other differences and create more fair, safe and just learning, working and living environments for KU students, faculty and staff.

Instruction 

KU offers a broad array of undergraduate and graduate study programs, and we fulfill our mission through academic and research programs of international distinction, coupled with outstanding libraries, teaching museums and information technology. These resources enrich the academic experience for students from all 50 states and 112 countries, and provide enrichment resources for KU faculty and staff.

Research 

The university attains high levels of research productivity and recognizes that faculty are part of a network of scholars and academicians that shape a discipline as well as teach it. KU staff are integral to our research success, participating in and supporting discoveries that expand knowledge and improve lives.

Service 

The university and our employees serve society through research, teaching and the preservation and dissemination of knowledge. KU's academic programs, arts facilities and public programs provide cultural enrichment opportunities for the larger community. And, KU offers educational, research and service programs throughout the state. KU employees are encouraged to participate in and serve the campus and surrounding communities in a way that is meaningful to them.

International Dimension 

KU offers more than 100 programs of international study and cooperative research for KU students and faculty at sites around the world. The university offers teaching and research that draw upon and contribute to the most advanced developments throughout the United States and abroad. At the same time, KU's extensive international ties support economic development in Kansas.

Values 

The University of Kansas, our students and employees are committed to excellence. We foster a multicultural, inclusive environment in which the dignity and rights of individuals are respected. Intellectual diversity, integrity and disciplined inquiry in the search for knowledge are of paramount importance.

Our City and State 

KU sits atop Mt. Oread in the center of Lawrence, a town full of natural beauty and culture. In fact, Rolling Stone magazine named Lawrence one of the best college towns in the United States. Lawrence is home to more than 100,000 people, and has a charming, Midwestern friendliness that welcomes visitors and celebrates diversity. In addition to KU, Lawrence is home to Haskell Indian Nations University, the premiere tribal university in the United States.

Lawrence’s historic and thriving downtown features restaurants, nightlife and local shops offering unique finds that you won’t find anywhere else. The town has more than 50 parks, an encompassing mixed-use trail, and quick access to biking/hiking trails along the Kansas River and around Clinton Lake. A five-minute drive from Lawrence, Clinton Lake offers fishing, boating, beaches, camping and other outdoor activities.

Located just 40 minutes west of Kansas City, Lawrence offers the appeal of a mid-size, suburban town with quick access to the amenities of a large city, including an international airport. The Kansas City metro area is home to world-class museums and cultural activities, Jazz clubs and other nightlife venues, expansive shopping options, and exciting professional sports with the Kansas City Chiefs, Kansas City Royals and Sporting KC.

Kansas is in the center of the country, making it convenient and cost effective to fly or drive to destinations throughout the United States. Far from flat, the Flint Hills, just 90 minutes from Lawrence, offer panoramic vistas that showcase the breathtaking beauty of America.

Making KU Your Home 

Something about Lawrence is magnetic. Long-time residents are never surprised when a KU student or employee from out of state decides to make Lawrence their permanent home. And, even those who do leave often find themselves returning to “the nest” at some point in the future. In fact, Lawrence has been named by several publications as one of the best places to retire.

At the University of Kansas, you’ll join a global Jayhawk family and find a place to call home.

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