Program Coordinator -- Office of Research, Innovation, and Collaboration (ORIC)

Spelman College
Atlanta, GA

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Job Title:

Program Coordinator -- Office of Research, Innovation, and Collaboration (ORIC)

Job Summary:

The Program Coordinator reports directly to the Associate Provost for Research (APR) and will be responsible for the day-to-day management and coordination of activities, communications, and data collection for major initiatives developed by the APR to support the research mission and advancement of a robust research culture at the College. The incumbent will execute advanced, complex, and comprehensive level administrative and project management support for the APR and perform essential administrative duties for the Office of Research, Innovation, and Collaboration. The individual will be managing multiple tasks and projects simultaneously and may deal with materials that are sensitive and confidential in nature.

Essential Duties and Responsibilities:

− Works closely with the Associate Provost for Research (APR) to develop manuals, data dashboards, policies and procedures, presentations, and reports. Provides administrative and project management support for the APR by:o Monitoring/managing APR’s calendar and coordinating meetings with various internal and external constituentso Interfacing and communicating with key constituents or units of the College (Office of the President, Office of the Provost, Office of Communications, Division Chairs, Faculty Support, Budgets & Contracts, Institutional Advancement, or Spelman Technology Services) as needed for major initiatives o Gathering, preparing, assembling and/or organizing materials and ensuring the APR is briefed and well-prepared for meetings, orientations, presentations, or events o Managing the flow of communications by answering, relaying, and resolving general inquiries received via phone, email, or Microsoft Teams in a timely mannero Composing, editing, and/or formatting professional correspondences, reports, and presentations o Drafting standard documents for approval prior to final signature (i.e. letters of support for grant proposals, agreements, memoranda)o Making travel arrangements and processing travel expense reports.− Assists with the preparation of emails, memos, newsletters, presentations, and other materials to distribute to the College community. Provides essential administrative duties to Office of Research, Innovation, and Collaboration by:o Reserving facilities (appropriate meeting space) and coordinating team meetingso Developing agendas and gathering any additional information needed for team meetingso Taking and distributing meeting minutes including action items for follow-upo Maintaining the office calendar o Assisting with logistics for special events and ORIC Offerings o Working collaboratively with ORIC’s Operations Manager to manage ORIC’s budget, maintain ORIC’s landing page on the College’s website, and update the Faculty Collaboration Hub. Provides information/data management support by:o Developing methods for tracking, maintaining, and archiving confidential files, reports, presentations, agendas, and action itemso Creating and maintaining spreadsheets, shared drives, central data repository, and web-based accounts for file sharingo Actively conducting research to identify best practices and resources that would be beneficial for the research enterprise at the Collegeo Assisting with the collection and storing of documentation related to partnership requests, active partnerships, and critical agreement documentso Gathering information and drafting responses (for review and approval) to data requests/reports from internal constituents, state and federal agencies, and other external organizations. Attends seminars, workshops, and conferences as required and completes appropriate professional development activities.

Required Qualifications:

Bachelor’s degree and four years of administrative and/or project management experience, or an equivalent combination of education, experience, and training, is required, preferably in a college/university setting. The ideal candidate for this position is self-motivated, has a strong work ethic, and excellent organizational as well as time management skills. In addition, the incumbent must possess:· Excellent oral and written communication skills· Strong interpersonal skills and customer service focus · Professional demeanor with the ability to interface with internal
and external constituents/stakeholders with respect, diplomacy, tact, and confidentiality.

Independent judgment is necessary to plan, prioritize and organize a diversified workload with attention to detail. Work requires fact-finding and compilation skills plus ability to perform a variety of tasks simultaneously, at times with little supervision. The ability to work effectively under pressure, be proactive, demonstrate initiative, and promote teamwork is a key asset in the role. The individual must be able to write business correspondence, compose memos, letters, e-mails, reports, procedure manuals, revise grant proposals, and may assist with drafting – publications/articles. They must also be able to read, analyze, and interpret documents such as policy guidelines, reports, requests for grant proposals, procedure manuals, and operating and maintenance instructions. Good proofreading skills are essential.

The individual must have excellent record maintenance and database management skills, and/or the appropriate aptitude to learn quickly. Ability to effectively present information and respond to questions from all levels of administration, faculty, staff, students, and external constituents/stakeholders
To perform this job successfully, an individual must have the ability to perform advanced level computer skills using the Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook). In addition to producing correspondence, duties involve assignments that require creating presentations, newsletters, tables, graphs, and complex spreadsheets containing formulas and pivot tables.

Preferred Qualifications:

The use of applications such as Smart Sheet, Ellucian Banner Financial Module, Qualtrics, Google Forms, and social media platforms are strongly preferred..



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EEO Statement:

Spelman College is an EEO/Minority/Female/Disabled/Veteran/Title IX Employer and we participate in E-Verify. We are a smoke-free campus.


Working at Spelman College

Spelman College is a prestigious, highly selective historically Black college that prepares women to change the world. Spelman’s holistic liberal arts education empowers women to excel intellectually, think creatively, serve wholeheartedly, act globally, and lead boldly. Located in Atlanta, Spelman College’s multifaceted, person-centered learning community creates lasting bonds of sisterhood and support. Providing an educational experience unlike any other, Spelman embraces a long-standing and life-changing commitment to academic rigor, career development, community involvement, and positive social impact.

Spelman is part of the Atlanta University Center, the largest consortium of historically Black institutions of higher learning in the world. Its partner institutions include Clark Atlanta University, Morehouse College and Morehouse School of Medicine. Spelman shares cross-registration with its undergraduate partners. The AUC institutions also share the newly renovated Robert W. Woodruff Library.

A historic campus of 32 acres, dating back to 1883, Spelman is five minutes west of downtown Atlanta. There are 25 buildings on the lush, well-manicured campus, including a new, silver LEED- certified green residence hall, The Suites, and The Camille O. Hanks Cosby Academic Center, which houses the Spelman College Museum of Fine Art and the state-of-the-art College Archives.

As a result of its dedicated faculty and staff, Spelman College has gained an excellent national reputation and high rankings in the media’s annual college guides. The College ranks among the top 70 Best Liberal Arts Colleges, consistently ranks as a top producer of Fulbright Fellows and Teach For America candidates, and has the distinction of being the leading producer of Black females who go on to earn doctoral degrees in science and engineering.

Spelman College is also home to SpelBots, the first all-women, African-American robotics team to take part in the international RoboCup competition in 2005, long considered the Olympics of Robotics and artificial intelligence. In addition, the Women’s Research and Resource Center, the WISDOM Center and Center for Leadership and Civic Engagement, as well as the College’s departments of art and drama and dance, are among the many esteemed programs that showcase the College’s strengths in the humanities, arts and service leadership.

Dedicated, talented, and well-qualified faculty members are a hallmark of Spelman College. Home to 183 full-time faculty members, Spelman boasts an 11:1 student/faculty ratio, providing students with greater opportunities to engage with professors across disciplines. The William and Camille Cosby Endowed Professorship Program, for example, supports professorships in the fine arts, humanities and the social sciences. It is a multidisciplinary initiative designed to enhance the intellectual, cultural and creative life of Spelman College and its surrounding community. Previous Cosby Chairs include former Atlanta mayor Shirley Franklin; award-winning author and poet Pearl Cleage, C’71; the Rev. Renita Weems; distinguished scholar and economist William Darity, Ph.D.; and Bernice Johnson Reagon, C'70, an internationally known producer, composer and recording artist, and founder of the Grammy Award-nominated a cappella ensemble Sweet Honey and the Rock.

Spelman faculty have a significant impact on the College’s mission to educate students to lead and serve their communities and the world. To this end, Spelman’s iconic representative is the Millenial professor. The College is strengthening its Faculty Development Program to be comprehensive – recruiting and retaining talented individuals who pursue creative, rigorous scholarship and course development within their disciplines and in multidisciplinary ventures. These professors will also lead the way in internationalizing the curriculum.

As part of the College’s strategic plan for 2015, Spelman’s agenda is to strengthen the academic core of the institution. Constituents such as students, faculty, staff, administrators, alumnae, trustees and community partners participate by taking specific actions called GOALS. Spelman’s faculty goals are: global engagement; ongoing professional development; advising students to prepare not only for careers but for lives of success, leadership, and service; leadership through participation in shared governance; and service learning integrated across the curriculum.

The Spelman MILE – My Integrated Learning Experience – forms the foundation of Spelman College’s strategic plan. Symbolizing a transformational journey of learning, the Spelman MILE will ensure key competencies – such as critical thinking, effective communication, quantitative reasoning, and digital literacy – that Millenial students need for personal success. Student GOALS include: global engagement, including at least one meaningful international travel experience; opportunities for undergraduate research and career-related internships; alumnae connections to strengthen our sisterly bonds early on; leadership development focused on individual potential and best practices; and service learning that pairs hands-on community engagement with coursework shared governance.

Each year, the College hosts Research Day in April, as well as Faculty Research Day in October. Both events are designed to showcase excellence in student and faculty research across academic disciplines.

For more information about Spelman, visit

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