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Program Assistant - Part-Time Events Assistant - Temporary Part-Time (No Benefits) - 514572

Employer
The University of Alabama
Location
Tuscaloosa, AL

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Administrative Jobs
Institutional & Business Affairs, Human Resources & Employee Development, Technology, Analysts & Programming
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Job Details

Pay Grade/Pay Range: 55 Hourly (non-exempt) - Minimum - $ 12.61 Midpoint - $ 18.29

Department/Organization: 850201 - University Programs General

Normal Work Schedule: Office Hours: Monday - Friday 8:00am to 5:00pm; some evenings & weekends required

Job Summary: Under limited supervision, assists the department head or director in the day-to-day operations of a program. Oversees the program support, general office, administrative and secretarial duties with some variety and complexity. Typical duties may include overseeing some aspects of the program, acting as the main liaison to other offices within the University as well as external contacts, maintaining budget records, supervising other support staff and-or students, arranging meetings-itineraries-agendas, typing a variety of material, compiling data and preparing reports, and purchasing office and program supplies and materials.

Additional Department Summary: This position covers several key office functions:

Customer Service and Public Interaction: Perform general secretarial and administrative duties, including serving as customer service representative, answering phones, and responding to general inquiries in-person and via email. Be knowledgeable of programs, resources, and events in order to respond appropriately to the wide variety of University Programs stakeholders.

Program and Event Planning Support: Make facility reservations, submit work orders, submit permits, oversee event logistics, organize catering, and manage department calendars. Serve as campus wide resource for event planning, venue selection, securing talent, and contract negotiations. Assist with co-sponsoring organizations in meeting the programming needs.

Professional Staff Support: Assist department staff with long term projects, assessment, event planning, calendar management, and marketing.

Event Oversight: Serve as staff member on call for campus wide events. Oversee set up and breakdown, support student staff, and work with vendors to execute programming objectives.

Training Compliance: Responsible for completing required training and promoting a safe, hospitable, and respectful workplace. Has personal accountability for financial reporting and responsibility for establishing, enforcing, and following internal processes and controls as outlined in UA policies and procedures.

Required Minimum Qualifications: High school diploma or the equivalent and three (3) years of general office experience; OR Associate's degree and one (1) year of general office experience; OR a Bachelor's degree.

Skills and Knowledge: Excellent written and oral communications skills along with strong interpersonal skills are necessary. Organizational skills and the ability to prioritize and handle multiple tasks are essential. The ability to work with a diverse population and students is crucial. Experience working in a highly confidential, fast-paced environment with multiple shifting priorities. Ability to communicate clearly and concisely, both verbally and in written communications.

Demonstrated commitment to expand multicultural knowledge, awareness, and skills as evidenced through; demonstrating self-awareness; understanding and valuing others; demonstrating knowledge of social inequalities; interacting effectively with a diversity of people; fostering equity and inclusion.

Preferred Qualifications: Event planning experience preferred.

Background Investigation Statement: Prior to hiring, the final candidate(s) must successfully pass a pre-employment background investigation and information obtained from social media and other internet sources. A prior conviction reported as a result of the background investigation DOES NOT automatically disqualify a candidate from consideration for this position. A candidate with a prior conviction or negative behavioral red flags will receive an individualized review of the prior conviction or negative behavioral red flags before a hiring decision is made.

Equal Employment Opportunity: The University of Alabama is an Equal Employment/Equal Educational Opportunity Institution. All qualified applicants will receive consideration for employment or volunteer status without regard to race, color, religion, national origin, sex, sexual orientation, gender identity, gender expression, pregnancy, age, genetic or family medical history information, disability, protected veteran status, or any other legally protected basis, and will not be discriminated against because of their protected status. Applicants and employees of this institution are protected under Federal law from discrimination on several bases. Follow the link below to find out more. "EEO is the Law" Poster

Organization

The University of Alabama embodies an academic community that demands excellence in teaching, research and service and provides an inclusive, nurturing environment for the discovery of knowledge and the development of well-rounded leaders. Founded in 1831 as Alabama's first public college and known as the Capstone of Higher Education, UA provides a premier undergraduate and graduate education built upon global engagement, high-quality scholarship, outstanding teaching, and diversity and inclusivity throughout the community.

Our Mission

The University of Alabama will advance the intellectual and social condition of the people of the state, the nation and the world through the creation, translation and dissemination of knowledge with an emphasis on quality programs in the areas of teaching, research and service.

Our Vision

The University of Alabama will be known as the university of choice for the best and brightest students in Alabama, and all students who seek exceptional educational opportunities. The University of Alabama will be a student-centered research university and an academic community united in its commitment to enhance the quality of life for all Alabamians and the citizens of the nation and the world.

Our Core Values

The University of Alabama is committed to:

  • Undergraduate education that produces socially-conscious, ethical and well-rounded leaders who are grounded in their subject matter and capable of controlling their own destinies.
  • Graduate education that is deeply vested in subject matter knowledge, professional content, research skills and creative activity.
  • Public outreach and service that is held in the highest regard and fosters impactful public engagement to enhance the quality of life for the citizens of Alabama, the nation and the world.
  • Campus life that embodies collaboration, collegiality, respect and a culture of inclusivity.

Our Strategic Goals

  • Provide a premier undergraduate and graduate education that offers a global perspective and is characterized by outstanding teaching, high-quality scholarship and distinctive curricular and co-curricular programs. Increase the University’s productivity and innovation in research, scholarship and creative activities that impact economic and societal development.
  • Enrich our learning and work environment by providing an accepting, inclusive community that attracts and supports a diverse faculty, staff and student body.
  • Provide opportunities and resources that facilitate work-life balance and enhance the recruitment and retention of outstanding faculty and staff.
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