Pay Grade/Pay Range: 55 Hourly (non-exempt) - Minimum - $ 12.61 Midpoint - $ 18.29
Department/Organization: 850201 - University Programs General
Normal Work Schedule: Office Hours: Monday - Friday 8:00am to 5:00pm; some evenings & weekends required
Job Summary: Under limited supervision, assists the department head or director in the day-to-day operations of a program. Oversees the program support, general office, administrative and secretarial duties with some variety and complexity. Typical duties may include overseeing some aspects of the program, acting as the main liaison to other offices within the University as well as external contacts, maintaining budget records, supervising other support staff and-or students, arranging meetings-itineraries-agendas, typing a variety of material, compiling data and preparing reports, and purchasing office and program supplies and materials.
Additional Department Summary: This position covers several key office functions:
Customer Service and Public Interaction: Perform general secretarial and administrative duties, including serving as customer service representative, answering phones, and responding to general inquiries in-person and via email. Be knowledgeable of programs, resources, and events in order to respond appropriately to the wide variety of University Programs stakeholders.
Program and Event Planning Support: Make facility reservations, submit work orders, submit permits, oversee event logistics, organize catering, and manage department calendars. Serve as campus wide resource for event planning, venue selection, securing talent, and contract negotiations. Assist with co-sponsoring organizations in meeting the programming needs.
Professional Staff Support: Assist department staff with long term projects, assessment, event planning, calendar management, and marketing.
Event Oversight: Serve as staff member on call for campus wide events. Oversee set up and breakdown, support student staff, and work with vendors to execute programming objectives.
Training Compliance: Responsible for completing required training and promoting a safe, hospitable, and respectful workplace. Has personal accountability for financial reporting and responsibility for establishing, enforcing, and following internal processes and controls as outlined in UA policies and procedures.
Required Minimum Qualifications: High school diploma or the equivalent and three (3) years of general office experience; OR Associate's degree and one (1) year of general office experience; OR a Bachelor's degree.
Skills and Knowledge: Excellent written and oral communications skills along with strong interpersonal skills are necessary. Organizational skills and the ability to prioritize and handle multiple tasks are essential. The ability to work with a diverse population and students is crucial. Experience working in a highly confidential, fast-paced environment with multiple shifting priorities. Ability to communicate clearly and concisely, both verbally and in written communications.
Demonstrated commitment to expand multicultural knowledge, awareness, and skills as evidenced through; demonstrating self-awareness; understanding and valuing others; demonstrating knowledge of social inequalities; interacting effectively with a diversity of people; fostering equity and inclusion.
Preferred Qualifications: Event planning experience preferred.
Background Investigation Statement: Prior to hiring, the final candidate(s) must successfully pass a pre-employment background investigation and information obtained from social media and other internet sources. A prior conviction reported as a result of the background investigation DOES NOT automatically disqualify a candidate from consideration for this position. A candidate with a prior conviction or negative behavioral red flags will receive an individualized review of the prior conviction or negative behavioral red flags before a hiring decision is made.
Equal Employment Opportunity: The University of Alabama is an Equal Employment/Equal Educational Opportunity Institution. All qualified applicants will receive consideration for employment or volunteer status without regard to race, color, religion, national origin, sex, sexual orientation, gender identity, gender expression, pregnancy, age, genetic or family medical history information, disability, protected veteran status, or any other legally protected basis, and will not be discriminated against because of their protected status. Applicants and employees of this institution are protected under Federal law from discrimination on several bases. Follow the link below to find out more. "EEO is the Law" Poster