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Accounting Clerk II

Michigan State University
East Lansing

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Administrative Jobs
Institutional & Business Affairs, Business & Financial Management, Clerical & Administrative Support
Employment Type
Full Time
Institution Type
Four-Year Institution
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Job Details

Job no: 739337
Work type: Support Staff
Pay Grade: 08
Major Administrative Unit / College: Residential & Hospitality Services, Div
Department: Vpae Finance And Business Office 40000831
Sub Area: CT- Clerical Tech.
Salary: 17.84
Location: East Lansing
Categories: Administrative/Business/Professional, Financial/Accounting, Office/Clerical Support, Residential and Hospitality Services, Clerical Technical- CT, Full Time (90-100%), Union
Position Summary

Oversees accounting and payroll processes of a Department or Unit in the Division of Residential & Hospitality Services; processes and audits accounts payable, accounts receivable, travel vouchers, labor distributions, payroll reports and records, audits sales to receipts, and supervises student employees in order to provide accurate accounting records and services; evaluates data from various sources and updates unit accounting processes to contribute to operational effectiveness; collects financial data, prepares and reviews special reports for accuracy and thoroughness; maintains accounting records to prepare unit reports, budgeting and forecasting; reconciliation of revenue to deposits, calculation of Capital Asset Management charges; maintains purchasing, accounting records and verification systems including Direct Payment Vouchers, Open Orders, Pro Cards, Purchase Requisitions/Orders, Web Requisitions, Personal Service Contracts; interacts with University personnel, students, external agencies and the public, verifies information and makes judgments in order to ensure that records and resultant actions are correct; assist with department training on new policies and procedures; interviews, hires, schedules, trains and supervises student employees and interns; evaluates data from various sources and updates the departments accounting database in order to facilitate the retrieval of information; maintains biweekly accounting and payroll functions of a department or unit, where potential mistakes in coding expense or other details could cause delays and system errors, resulting in processing interruptions an affecting employees pay; manages code expense actions for payroll time, reports and accruals; reviews termination reports and adjustments to personnel actions; audits and processes payroll deductions, time submissions, miscellaneous deductions, special payment authorizations, and exception pay for salary and hourly employees according to university guidelines; tracks vacation payouts, process and track overpayments, maintains individual and cumulative payroll for financial records.

Unit Specific Education/Experience/Skills

The job requires: knowledge normally acquired through a high school education; one to three years of related and progressively more responsible or expansive work experience in accounting, bookkeeping, records maintenance and/or experience in spreadsheet, word processing, and/or database software; or an equivalent combination of education and experience.

Desired Qualifications

Experience and knowledge in Microsoft Office, Word, Excel, AIS Document Viewer, Ultratime timekeeping system, Quickbooks, Kinetics, and EBS.

Equal Employment Opportunity Statement

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, citizenship, disability or protected veteran status.

Required Application Materials

Resume and cover letter

Together-we-will StatementThe university is requiring all MSU students, faculty and staff to be vaccinated against COVID-19 with limited exceptions. Learn more at: Hours

Mon-Fri 8AM-5PM; may include evenings and weekends.

Bidding eligibility ends on 10/19/2021 at 11:55 PM

Advertised: Oct 13, 2021 Eastern Daylight Time
Applications close: Oct 26, 2021 Eastern Daylight Time


Working at Michigan State University 

Spartans work every day to advance the common good in uncommon ways.

Together, we tackle some of the world’s toughest problems to find solutions that make life better—from alternative energy to better food safety to breakthrough medical and environmental applications achieved through rare isotope research.

We teach. We explore and we discover. We collaborate and lead. We innovate, inspire, and empower. We achieve our potential and create circumstances that help our students and others achieve theirs.

We're good at it, and we've been at it for more than 150 years.

The nation’s pioneer land-grant university, MSU began as a bold experiment that democratized higher education and helped bring science and innovation into everyday life. The revolutionary concept became a model for the nation.

Today, MSU is one of the top research universities in the world—on one of the biggest, greenest campuses in the nation. Home to nationally ranked and recognized academic, residential college, and service-learning programs, we’re a diverse community of dedicated students and scholars, athletes and artists, scientists and leaders.

In ways both practical and profound, we work to create a stronger, more sustainable, and more hopeful future for all.

Top Distinctions

U.S. News & World Report ranks MSU

  • 29th among the nation’s public universities
  • First in the nation for 19 years for graduate programs in elementary and secondary education
  • First in the nation for graduate programs in nuclear physics and industrial and organizational psychology
  • First in the nation for undergraduate program in supply chain

Recognized for 11 consecutive years as one of the top 100 universities in the world by Shanghai Jiao Tong University in its annual Academic Ranking of World Universities

Ranks 46th among public universities for in-state students in Kiplinger’s 2013 edition of Best Values in Public Colleges

Silver rating from the Association for the Advancement of Sustainability in Higher Education’s STARS program, which measures and encourages sustainability in education and research; operations; and planning, administration, and engagement

Member of the prestigious 62-member Association of American Universities

Only university in the country with on-campus medical schools graduating allopathic (MD) and osteopathic (DO) physicians, and veterinarians (DVMs)

Among the largest single-campus residence hall system in the country with 27 halls in five neighborhoods and two apartment villages.


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