S07158P

Administrative Specialist, Horticulture

CAES-Horticulture

The University of Georgia (UGA), a land-grant and sea-grant university with statewide commitments and responsibilities, is the state’s oldest, most comprehensive, and most diversified institution of higher education (https://www.uga.edu/). UGA is currently ranked among the top 15 public universities in U.S. News & World Report. The University’s main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA was founded in 1785 by the Georgia General Assembly as the first state-chartered University in the country. UGA employs approximately 1,800 full-time instructional faculty and more than 7,700 full-time staff. The University’s enrollment exceeds 39,000 students including over 30,000 undergraduates and over 9,000 graduate and professional students. Academic programs reside in 18 schools and colleges, as well as a medical partnership with Augusta University housed on the UGA Health Sciences Campus in Athens.

External

TRS

Employee

Benefits Eligible

Full Time

Monday – Friday; 8:00am – 5:00pm

Commensurate with experience

10/12/2021

Yes

11/01/2021

Athens Area

The University of Georgia is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, ethnicity, age, genetic information, disability, gender identity, sexual orientation or protected veteran status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR (hrweb@uga.edu).

Office/Clerical Lead

Non-Exempt

Administrative

1.00

Requires are least a high school diploma or equivalent. Please contact your Human Resources office for an evaluation of education/experience in lieu of the required minimum qualifications.

This position serves as an assistant to the Department Head and oversees daily operations of the Horticulture department. It has responsibilities in the areas of faculty affairs, undergraduate education, graduate education, and general administrative support.

Detailed knowledge of how the University of Georgia operates including policies and procedures of the College and Department; ability to effectively manage multiple and competing priorities; thorough knowledge of management practices and principles; thorough knowledge of budgetary policies and procedures; understanding of and ability to process information using various university online programs

This position will sit at a desk for extended periods of time.

No

No

No

No

No

No

No

Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.

Faculty Affairs:
- Works with faculty members and DH to prepare and move forward Promotion/Tenure packets, post-tenure reviews, three-year reviews, graduate faculty appointments/reappointments, emeritus packets, adjunct faculty packets, Hatch Projects, UGAJobs for faculty positions, and H-1B and Permanent Residency processes
- Maintains faculty/staff files; assists with faculty/staff evaluations
- Schedules/assists with various meetings and coordinates Zoom meetings

20

Administrative Duties:
- Assists faculty, staff, graduate students, undergraduate students with issues; Notifies faculty, staff, graduate students of trainings, seminars, department meetings, etc.; Gives faculty, staff, graduate students, undergraduate students access to training through eLC; Manages departmental conference room
- Assigns departmental keys/office & lab space; Oversees access to building and telephone services; Maintains state vehicles/keys/fuel card access and notifies of trainings; Purchases supplies for office through UGAMart; Renews maintenance agreements for equipment when needed; Receives and sends mail and packages; Coordinates with Central Research Store deliveries; Prepared work orders through Facilities Management for offices, labs, classrooms, etc.; Maintains departmental Inventory; Makes copies when needed; Maintains AED
- Uses platform such as Personnel Database, eLC, Facilities Management, Departmental Listserv, Outlook, VMare, UGAMart, LifeReady, OneSource.
- Serve as the liaison between the department and CAES OIT
- Assists with 4-H activity support
- Maintains UGA Foundation Agreements
- Maintains CAES personnel database for Horticulture, works with the webmaster to keep department’s website up-to-date

50

Undergraduate education:
- Assists Undergraduate Coordinator; maintains student files; assists students with issues may have with class, instructor, etc.; notifies students of advisement, jobs, internships, etc.; clears students for advisement/gives access to courses; loads courses in banner; submits late add/cancellations; orders textbook; uploads/approves jobs and internships in horticulture jobs website; reserves/schedules classrooms; maintains google calendar for UGArden/South Milledge classroom; Provides classroom support (rooms 1102 and 1205; South Milledge), Assists with awarding scholarships to undergraduate student; Updates information in Admin Pages, Athena, Argos, Scholarship Universe, Qualtrics, Horticulture Jobs, Follett

15

Graduate Education:
- Assists Graduate Coordinator; Maintains graduate students’ applications and makes them available for faculty review; Assists students with issues may have with class, major professor, student, etc.; Clears students for advisement/give access to courses; Submits fee waivers; loads courses in Banner; Assigns office space; Updates information in GradStatus; Admin Pages; Athena; Argos; Phantom

15