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Scheduling and Enrollment Planning Analyst (one or more positions) (Lateral and External)

Employer
South Orange County Community College District
Location
20-Saddleback College

Job Details

Classification Title:

Scheduling and Enrollment Planning Analyst

Job Category::

Classified Staff

Job Open Date::

10/13/2021

Initial Screening Date:

11/29/2021

Position ID::

P0004995

Job Open ID::

9343

Position Title::

Scheduling and Enrollment Planning Analyst (one or more positions) (Lateral and External)

Location:

20-Saddleback College

Department:

Office of Instruction - Administration (IVC-022-000)

Term::

12 Months/Year

Salary Schedule Link::

Click here for current Salary Schedules

Pay Basis::

Monthly

Pay Range::

138 - Step 1 = $6,445 (salary placement in the salary range will be based upon comparable experience and qualifications; increases are given annually thereafter up to highest step)

% of Range::

100%

Hours per week::

40

Work Schedule:

Monday – Friday, 8:00 am – 5:00 pm (Schedule and shift are subject to change in accordance with department needs.)

Receives Benefits: :

Yes

Classification Benefits::

The District offers a comprehensive package of insurance benefits to eligible employees, which includes medical and dental insurance, a vision-care plan, life insurance and dependent life coverage, accidental death and dismemberment coverage, and a long-term disability income-protection plan. All premiums are fully paid by the District. Mandatory retirement incentive is with California Public Employees Retirement System (CalPERS).

Permanent link to posting:

https://jobs.socccd.edu/postings/11781

Summary Description::

Under direction of the Vice President for Instruction, plans, conducts, and presents research and analysis of the College’s instructional performance data, multi-year schedule plans, and instructional staffing budgets and budget projections; maintains database and analytical tools for schedule planning, enrollment targets, and efficiency measures; and provides a full range of complex decision and schedule planning support to the Vice President for Instruction and the college’s enrollment management plans.

Representative Duties::

The duties are typical for this classification. Incumbents may not perform all of the listed duties and/or may be required to perform additional or different duties from those set forth below to address business needs and changing business practices. Please see Job Duties for details.

Knowledge of::

Standard research methods including data collection and coding methods and procedures.
Office procedures, methods, and equipment including operating characteristics of personal and mainframe computers, peripherals, and a variety of software applications including word processing, advanced spreadsheet, and database management applications.
Principles and procedures of complex data management and reporting.
Principles and practices of fiscal, statistical, and administrative report preparation. Principles of business letter writing.
Analytical and organizational skills. Presentation and training skills.
Oral and written communication skills.
Principles, practices, and procedures of record keeping.
Principles and practices used to establish and maintain files and information retrieval and storage systems.
Work organization principles and practices.
English usage, grammar, spelling, punctuation, and vocabulary. Pertinent federal, state, and local laws, codes, and regulations.

Ability to::

Perform research and analysis work of a specialized nature involving the use of independent judgment and personal initiative.
Analyze current and historical statistical data and develop sound, logical conclusions and recommendations.
Assist in planning, organizing, and directing projects requiring multiple tasks and input from a variety of sources.
Access, download, consolidate, and analyze data from District information systems.
Compile data and prepare and present administrative, analytical, and technical reports and recommendations.
Understand the organization and operation of the assigned program area as necessary to assume assigned responsibilities.
Understand, interpret, and apply administrative and office policies and procedures as well as pertinent laws, regulations, and ordinances.
Plan and organize work to meet schedules and changing deadlines.
Operate office equipment including personal and mainframe computers, peripherals, and supporting applications including advanced spreadsheet and database management systems used in data analysis, maintenance, and report preparation.
Adapt to changing technologies and learn functionality of new equipment and systems.
Work under steady pressure with frequent interruptions and a high degree of public contact by phone or in person.
Work well in team situations and collaborate effectively with diverse groups of people.
Work with and exhibit sensitivity to and understanding of the varied racial, ethnic, cultural, sexual orientation, academic, socio-economic, and disabled populations of community college students.
Communicate clearly and concisely, both orally and in writing.
Establish and maintain effective working relationships with those contacted in the course of work.

Education and Experience Guidelines::

Any combination of education and experience that would likely provide the required knowledge and abilities is qualifying.

Education/Training::

Equivalent to a Bachelor’s degree from an accredited college or university with major course work in business administration, economics, sociology, statistics, finance, or a related field. A Master’s degree is desirable.

Experience::

Two years of increasingly responsible experience in the collection, analysis, reporting, and presentation of data.

Conditions of Employment::

The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions.

Work Environment::

Work is performed primarily in a standard office setting. Duties are typically performed at a desk or computer terminal; subject to noise from office equipment operation; frequent interruptions and contact in person and on the telephone with staff and others. At least minimal environmental controls are in place to assure health and comfort.

Physical Demands::

Primary functions require sufficient physical ability and mobility to work in an office setting; to stand or sit for prolonged periods of time; to occasionally stoop, bend, kneel, crouch, reach, and twist; to lift, carry, push, and/or pull light to moderate amounts of weight; to operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard; and to verbally communicate to exchange information.

Vision: See in the normal visual range with or without correction.

Hearing: Hear in the normal audio range with or without correction.

Duties and Responsibilities:

Assist the Vice President for Instruction in implementing enrollment management processes, schedule planning tools, and in the analysis of the personnel costs related to the scheduled offerings of the College.

Duties and Responsibilities:

2. Coordinate procedures for College enrollment and student success tracking, measurement, and planning; provide research support including data acquisition and analysis for enrollment management and planning; provide research support including data acquisition and analysis for enrollment management and planning; create tools and reports for analyzing data such as fill rates, productivity, various trends, and FTES targets.

Duties and Responsibilities:

Coordinate with District Information Technology, the District and College Research and Planning Offices, and the College Technology Services unit for the development and implementation of an accurate, effective, and useful District information and college scheduling management system; participate in the District Institutional Research and Technology Committee.

Duties and Responsibilities:

Coordinate with the Vice President for Instruction in achieving a multi-year planned student-centered schedule that conforms to established enrollment targets and efficiency targets set by the Vice President for Instruction.

Duties and Responsibilities:

Participate in the scheduling process; assist in the development of scheduling timelines; develop planning tools for the schools to utilize for schedule planning; collect, review, and upload the schedule into the IMS; work directly with schools to ensure accuracy of scheduling data; run reports using data warehouse data to analyze the schedule of courses and room utilization.

Duties and Responsibilities:

Operate computer and peripheral equipment including the technical aspects of current spreadsheet and database management software; utilize query programs to access data warehouse data; download and transfer data as required for various projects; maintain data quality and integrity.

Duties and Responsibilities:

Create, design, and maintain the Office of Instruction website and intranet site; interface with District Information Technology for the maintenance and implementation of related software such as SIS, CSIS, CurrSIS, AMS, and TracDat.

Duties and Responsibilities:

Perform technical accounting work in the preparation, maintenance, and review of the budgeted and expended personnel accounts related to offering sections of courses to students; assist with the calculations and analysis of various personnel projects including faculty hiring prioritization and department chair stipends.

Duties and Responsibilities:

Maintain the College’s inventory of classrooms and laboratories used in offering sections of courses; assist with room scheduling; create various reports regarding room utilization and room availability and publish findings to website.

Duties and Responsibilities:

Provide information on and interpretation of the regulations and codes pertaining to course scheduling and apportionment claims; provide information and guidance in implementing the Student Attendance Accounting Module; assist in conducting basic and advanced scheduling training classes as required.

Duties and Responsibilities:

Participate in the development of end user documentation for schedule planning tools; participate in the development of an enrollment management plan manual.

Duties and Responsibilities:

Coordinate activities for meetings, committees, task forces, projects, and assignments related to coordinated scheduling; attend and prepare summary notes for meetings; maintain various statistical records as required.

Duties and Responsibilities:

Perform related duties as required.

Organization

The South Orange County Community College District, founded in 1967, is one of 72 community college districts in California. It is a multi-campus district comprised of Saddleback College in the City of Mission Viejo, Irvine Valley College (IVC) in the City of Irvine, and the Advanced Technology & Education Park (ATEP) in the City of Tustin. With its strong ties to the 25 communities it serves, South Orange County Community College District links higher education to the quality of life and economic vitality of Orange County while helping generations of residents to fulfill their learning aspirations. South Orange County Community College District currently serves over 40,000 students each semester and employs more than 2,500 faculty and staff.

Saddleback College and Irvine Valley College are accredited, offering associate degrees and providing academic major prerequisites that are transferable to four-year colleges and universities. Critical career technical education programs, popular continuing education courses, and exciting cultural opportunities are also available at each campus.

Distinguished faculty from Saddleback College in Mission Viejo and Irvine Valley College in Irvine provide students with rigorous academic classes, as well as state-of-the-art professional, vocational and skills training. Students, ranging in age from teens to retirees, receive cutting edge, “real world” training, making them highly competitive in the job market. For older, retired students, the Emeritus Institutes offers challenging and enriching special interest courses covering a broad spectrum of educational topics. Vibrant Community Education programs provide myriad lifelong learning opportunities for community members of all ages. Our newest campus, the Advanced Technology & Education Park (ATEP), opened in Tustin the Fall of 2007 by offering courses from Saddleback College, Irvine Valley College, and the Center for Applied Competitive Technologies.

Visit one of our campuses today and help us celebrate over 40 years of education and opportunity!

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