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Administrative Assistant (Temporary)

Stetson University
Gulfport, Florida, United States

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Administrative Jobs
Institutional & Business Affairs, Clerical & Administrative Support
Employment Type
Full Time
Institution Type
Four-Year Institution
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Job Details

Administrative Assistant (Temporary)

Tracking Code741-280 Job Description

Temporary Assignment; Monday through Friday; 35 hours/week. On-campus assignment.

Looking for an experienced individual with strong administrative support experience to provide superior & friendly customer service in a dynamic, fast-paced office, coordinate all administrative functions.


    • Serves as departmental receptionist/front-desk support;
    • Project work as assigned;
    • Assists with coordination of schedule and calendar and ensures walk-ins are handled accordingly;
    • Preparation of documents and data entry;
    • Processes miscellaneous phone calls, emails, and correspondence;
    • Orders departmental supplies;
    • May set-up conference calls and organizing departmental and non-department meetings as well as making department arrangements and coordinating calendars;
    • Responsible for scanning and filing;
    • Mail drop-off, pick-up and distribution;
    • Ensures integrity of all files;
    • Maintains confidentiality;
    • Maintains a collaborative work environment and works well with others.
    • All other duties as assigned.
Required SkillsRequired Skills:

AA/AS degree preferred. In lieu of degree, consideration for years of experience in an education environment, or satisfactory combination of education and/or experience. 2-3 years administrative support experience required. Must be a self-starter, who works well in a fast-paced environment. Has the ability to maintain a consistent, and dependable work schedule. Excellent interpersonal skills and commitment to service is necessary and strong written and oral communication skills are required. With a positive demeanor, works as a team member, functioning under timelines and being responsive. Flexibility, multi-tasking, excellent judgment, attention to detail and follow-through are required. Maintains confidentiality. Great people skills and professionalism are necessary. Establish and maintain positive and collaborative working relationships, both internally and externally. Works to build an environment that promotes and facilitates the success of Diversity and Inclusive Excellence.


Computer skills to include: technically-savvy and intermediate knowledge in MS Office: Word, Excel, Outlook/Calendar.

Grade 4

Proof of completed COVID-19 Vaccination Required.

Job Location Gulfport, Florida, United StatesPosition TypeFull-Time/Regular


Stetson University is located in DeLand, Fla., with a second campus in Gulfport, Fla. and two satellite centers. Founded in 1883 by Henry A. DeLand as the DeLand Academy and later renamed Stetson University to honor its benefactor, John B. Stetson, the university has a storied history of leadership, values and significance. The university is home to many Florida firsts, including the first collegiate newspaper, the oldest schools of business administration and music, the first college of law and was the state's first private university to integrate.

But our story is about more than the buildings at our campuses and those who helped build them; it's really about our students.

The university is led by President Wendy B. Libby, supported by administrative offices which provide services and resources to students and faculty. Stetson University is home to 73 academic programs in four divisional areas and with undergraduate and graduate studies offered in many areas. The university is accreditedby numerous accrediting agencies, including the Southern Association of Colleges and Schools Commission on Colleges, and curriculum is closely aligned with the marketplace to prepare students for life after Stetson. Undergraduate leadership, research, volunteer service and participatory activities flourish at all four of the university's locations.

At Stetson University, graduation isn't the end goal. It's just one stop along the way as students pursue something greater for themselves and the world around them.

At Stetson University, we dare students to be significant.

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