Administrative Coordinator III - 995856

Nova Southeastern University
Fort Lauderdale-Davie, Florida

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Employment Type
Full Time
Institution Type
Four-Year Institution

Job Number: 500383
Work Type: Full Time with Full Benefits
Location: Fort Lauderdale-Davie, Florida
Department: Halmos College Admin
Categories: Research, Service, & Sponsored Programs

About Us:We are excited that you are considering joining Nova Southeastern University!

Nova Southeastern University (NSU) was founded in 1964, and is a not-for-profit, independent university with a reputation for academic excellence and innovation. Nova Southeastern University offers competitive salaries, a comprehensive benefits package including tuition waiver, retirement plan, excellent medical and dental plans and much more. NSU cares about the health, welfare and its students, faculty, staff, and campus visitors and is a tobacco-free university.

We appreciate your support in making NSU the preeminent place to live, work, study and grow. Thank you for your interest in a career with Nova Southeastern University.

NSU considers applicants for all positions without regard to race, color, religion, creed, gender, national origin, age, disability, marital or veteran status or any other legally protected status.

Job Title:Administrative Coordinator III - 995856Location:Fort Lauderdale-Davie, FloridaWork Type:Full Time with Full BenefitsJob Category:Non-ExemptHiring Range: Pay Basis:Hourly Subject to Grant Funding?:No Essential Job Functions:1. Responds to inquiries and resolves routine problems requiring general understanding of work-area policies and procedures in a timely manner to ensure questions are answered and issues resolved.

2. Composes, edits, and proofreads basic documents; creates mail merges and performs mass mailings; photocopies and collates basic material to ensure timely communication and retention of documents.

3. Prepares forms and documents; verifies for discrepancies and follows up to ensure accuracy.

4. Enters data and generates reports from NSU specific software systems to ensure accurate processing and record keeping.

5. Schedules meetings/appointments/events and coordinates travel to ensure timely scheduling.

6. Performs other duties as assigned.Marginal Job Functions:1. Contacts and responds to high-ranking individuals inside and outside of the university using judgment and discretion.

2. Interprets requests, and determines action plan for important and emergency matters.

3. Interprets and follows policies, procedures and practices.

4. Prepares special or one-time reports, summaries, replies to inquiries, selecting relevant information from a variety of sources.Required Knowledge, Skills, & Abilities:1. Advanced knowledge of MS Office, including Word, Excel, PowerPoint and Outlook; database and data entry skills.

2. Ability to interpret and explain guidelines, policies, and procedures.

3. Decision-making, problem solving and analytical skills.

4. Excellent organization and planning skills, including calendar and event management.

5. Excellent written and oral communication skills.

6. Information gathering and monitoring skills; including the ability to analyze data and prepare reports, while maintaining confidentiality.

7. Takes initiative, is flexible, and provides great attention to detail and accuracy.

8. Possesses advanced computer skills and is able to train others.

9. Ability to assist management with the creation of PowerPoint presentations.


1. Ability to communicate effectively with others.

2. Ability to work cooperatively with colleagues and supervisory staff at all levels.

3. May be exposed to short, intermittent, and/or prolonged periods of sitting and/or standing in performance of job duties.

4. May be required to accomplish job duties using various types of equipment/supplies, to include but not limited to pens, pencils and computer keyboards.Job Requirements: Required Certifications/Licensures: Required Education:High School Diploma or EquivalentMajor (if required): Required Experience:High School Diploma and five (5) years of experience providing administrative support, or experience managing / coordinating functions with high-level external contacts.


Associate's Degree and four (4) years of experience providing administrative support, or experience managing / coordinating functions with high-level external contacts.


Bachelor's Degree and three (3) years of experience providing administrative support, or experience managing / coordinating functions with high-level external contacts.Preferred Qualifications: Is this a safety sensitive position?No Background Screening Required?No Pre-Employment Conditions:

To ensure a safe learning environment for students and staff, as a condition of employment the selected candidate will need to provide proof of a completed COVID-19 vaccination prior to commencement of employment or an approved exemption and reasonable accommodation for medical or religious reasons.

Sensitivity Disclaimer:Nova Southeastern University is in full compliance with the Americans with Disabilities Act (ADA) and does not discriminate with regard to applicants or employees with disabilities, and will make reasonable accommodation when necessary.

Advertised: Jul 30, 2021 Eastern Daylight Time
Applications close:

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