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Events Manager(Arena) - 993430

Nova Southeastern University
Fort Lauderdale-Davie, Florida

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Employment Type
Full Time
Institution Type
Four-Year Institution
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Job Number: 500560
Work Type: Full Time with Full Benefits
Location: Fort Lauderdale-Davie, Florida
Department: NSU Arena
Categories: Facilities Management - Design, Construction, Maintenance, Skilled Trades

About Us:We are excited that you are considering joining Nova Southeastern University!

Nova Southeastern University (NSU) was founded in 1964, and is a not-for-profit, independent university with a reputation for academic excellence and innovation. Nova Southeastern University offers competitive salaries, a comprehensive benefits package including tuition waiver, retirement plan, excellent medical and dental plans and much more. NSU cares about the health, welfare and its students, faculty, staff, and campus visitors and is a tobacco-free university.

We appreciate your support in making NSU the preeminent place to live, work, study and grow. Thank you for your interest in a career with Nova Southeastern University.

NSU considers applicants for all positions without regard to race, color, religion, creed, gender, national origin, age, disability, marital or veteran status or any other legally protected status.

Job Title:Events Manager(Arena) - 993430Location:Fort Lauderdale-Davie, FloridaWork Type:Full Time with Full BenefitsJob Category:ExemptHiring Range: Pay Basis:


Subject to Grant Funding?:No Essential Job Functions:1. Communicates effectively with Rick Case Arena clients to ensure expectations are met.

2. Leads pre-event meetings to confer with meeting planners, association executives, and promoters to ensure events are executed according to customer guidelines.

3. Identifies operational challenges associated with the event and suggest alternatives solutions to solve these challenges.

4. Leads post-event meetings to review and communicate group feedback and best practices as it relates to other groups or repeat events.

5. Prepares event proposals, contracts, room diagrams utilizing proprietary software, sign-in sheets, deployment sheet, post-orders for guest services staff, special police, fire, public safety details and fact sheets for all NSU internal and external events.

6. Plans, directs, and works as part of a team to execute entertainment, sports, activities, promotions and events.

7. Manages and directs the arena team which would include vendors, temporary staff, maintenance, public safety, paramedics, and police to provide exceptional guest services.

8. Maintains master event calendar.

9. Recruits, interviews, hires, trains and schedules all new team members, including temporary workers, student workers and contract staffing company.

10. Ensures that all event day requirements are met, including parking, catering, materials, building operations and production for events.

11. Addresses and resolves client and guests comments and complaints.

12. Assists the Director of Auxiliary Services in the implementation and supervision of the Rick Case Arena booking policy and marketing plan.

13. Ensures all event requests align strategically with the university's mission, vision, and values and are in the best interest of the global picture of the university and community.

14. Works with Arena Director to ensure proper and accurate billing and payments are processed.

15. Works with NSU Risk Management to ensure all laws, codes, ordinances, policies and procedures are followed.

16. Creates and communicates work schedule for arena event team.

17. Ensures completion of timesheets and payroll documentation for event team and vendors.

18. Ensures security and guest services budget guidelines are met.

19. Works with all clients to manage budget when identifying the event furnishings, audio, and video services needed that can be provided by utilizing in-house equipment to maximize revenue to NSU.

20. Supervises and coordinates the task assignments of the A/V Event Manager to ensure that client audio and video needs are accomplished.

21. Works directly with in-house and/or external production team to execute promotions accurately and effectively.

22. Creates, manages and updates content on the Rick Case Arena website and Facebook page.

23. Liaise with internal providers, NSU food services and external contractors for event setup.

24. Builds and maintains close relationships with internal and external clients, vendors, and other university partners.

25. Performs other duties as assigned.Marginal Job Functions: Required Knowledge, Skills, & Abilities:1. Excellent written and oral communication skills.

2. Ability to work effectively with students, colleagues, support staff, vendors and supervisory staff at all levels.

3. Ability to analyze and forecast staff and budget projections for all arena events.Job Requirements: Required Certifications/Licensures: Required Education:Bachelor's DegreeMajor (if required): Required Experience:1. Three (3) years' experience in event planning and management.

2. Two (2) years' supervisory/managerial experience.

3. Must be able to work flexible hours, including nights, weekends, and holidays.Preferred Qualifications:1. Bilingual English/Spanish.

2. Master's Degree in Hospitality/Tourism/Sports Management or similar field.

3. Knowledge and experience with event diagram software such as AutoCAD or Social Table.Is this a safety sensitive position?No Background Screening Required?Yes Pre-Employment Conditions:

To ensure a safe learning environment for students and staff, as a condition of employment the selected candidate will need to provide proof of a completed COVID-19 vaccination prior to commencement of employment or an approved exemption and reasonable accommodation for medical or religious reasons.

Sensitivity Disclaimer:Nova Southeastern University is in full compliance with the Americans with Disabilities Act (ADA) and does not discriminate with regard to applicants or employees with disabilities, and will make reasonable accommodation when necessary.

Advertised: Aug 09, 2021 Eastern Daylight Time
Applications close:

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