School of Nursing:
Established in 1931, Duke University School of Nursing is among the top ranked of the nation’s nursing schools. The School is proud of its overarching commitment to transform the future of nursing to advance health in individuals, families and communities. Members of the School of Nursing are part of an inclusive community that supports the professional goals of its people as they pursue excellence.
Comprised of 1,600 faculty, staff,instructors and students, the Duke University School of Nursing along with the Duke University School of Medicine and Duke University Health System create Duke Health. Duke Health is a world-class health care network. Founded in 1998 to provide efficient, responsive care, the health system offers a full network of health services and encompasses Duke University Hospital, Duke Regional Hospital, Duke Raleigh Hospital, Duke Primary Care, Private Diagnostic Clinic, Duke Home and Hospice, Duke Health and Wellness, and multiple affiliations.
Senior Grants and Contracts Manager - School of Nursing
The School of Nursing Center for Nursing Research(CNR) is entering an exciting time of growth. In this time of expansion we are adding new Grants and Contracts Administrator positions and seeking a leader to oversee a staff of six (6) grants and contracts managers. The Center for Nursing Research is comprised of four operational Cores. In the role of Core Lead, this individual will manage the School of Nursing Research grants and contracts personnel dedicated to pre- and post-award activities. Grants management staff oversee a large and diverse portfolio of grants and contracts. The portfolio includes the work of approximately 75 faculty and 40 PhD students who actively submit grants to federal, foundation, industry, University and School-sponsored funding opportunities. This position oversees budget proposals and the monitoring of the resulting awards received for academic and research projects and programs.They interpret regulations and guidelines of multiple programs funding with complex and broad guidelines for spending. They develop, negotiate and maintain subcontracts under prime contract. They may be responsible for submitting electronic proposals and assisting with error messages. This position is designated as the primary contact to stay up to date regarding grants management regulations for the University and federal agencies.
Additionally, the Senior Director of Research Administration serves as the Financial Practice Manager for the School’s Clinical Research Unit (CRU), as the Lead Research Administrator for the School’s Research Quality Management Program (RQMP), is responsible for a variety of financial activities associated with the administration of the research portfolio and assists with various CNR reportingand analysis requirements.
Supervisor: Reports directly to Assistant Dean of Research at the Duke Universit y School of Nursing.
1.As a CNR Core Lead, direct and coordinate staff, systems and procedures related to processing of sponsor supported contracts and agreements; manage daily activities of the grants and contracts group; develops goals and objectives for the unit.
2.Plan and schedule work for the group ensuring proper distribution of assignments and adequate manning, space and facilities for subsequent performance of duties.
3.Oversee the organizational re-structure of pre and post grant award activities, including new reporting structure for post-award staff, as well as recruitment, hiring of new staff positions, and replacement of other positions through attrition.
4.Oversees all pre-award and post award research activities. Oversees the post- award review of all extramural funding including government and non-government grants, foundation awards and contracts on behalf of the School of Nursing to assure institutional and sponsor compliance, budgetary appropriateness, and compliance of grant and contract awards to applicable governmental guidelines. Submits fiscal reports as required. Manages requests to re-budget when necessary.
5. Serveas the primary contact that is responsible for staying up to date on regulatory changes, as well as dissemination of this information to all faculty, and pre and post award staff.
6.Participatein internal or external audits of department grants/contracts by providing information and documentation as requested and take appropriate action following audit reviews.
7.Provide relevant information regarding background and/or processes that will be useful in the conduct of the audit. Interfaces with Principal Investigators, Business Manager, Central Grants Administration, and/or granting agencies regarding contract interpretation and Sponsored Programs policies; assist with contract negotiations and redistribution of grant funds.
8.Establishes and maintains procedures and guidelines pertaining to grant administration related to the control of government furnished equipment and of invention and copyright agreements and the safeguard of classified materials and records.
9. Supervises the day to day grants management, including: Reconciliation and analysis of monthly financial state ments for the various Principal Investigators, monthly reporting, and submits reports to the Business Manager and Director of Central Grants Administration. Maintains communication with these Directors to report and address any grant-related administrative or compliance issue in a timely manner. Ensures all cost transfers are prepared with appropriate backup documentation.
10.Conducts the effort monitoring process for all faculty and staff in the department, including regular review of faculty effort.
11.Develops, conducts and administers in-house and external compliance training initiatives including staff training,faculty training, with approval from Central Grants Administration. (RCC trainingis p rovided by Financial Services Compliance office)
12.Initiates various personnel actions including hiring, performance appraisal, promotions, transfers, and vacation schedules.
13.Serves as financial practice manager for the DUSON CRU (per CRU policy) partaking in study start-up, active management phase, financial reporting and analysis and study close-out.
14.Serves as the Lead ResearchAdminstrator (LRA) for the DUSON Research Quality Management Program (RQMP),created to ensure implementation of best practices with regards to quality, integrity and accountability in research.
15.Communicate closely with the School of Nursing Business Office leadership.
16.Work closely with the Assistant Dean for Research and DUSON Institutional Research to obtain, clean, curate and analyze research productivity data. Prepare scheduled and ad-hoc reports reflecting research activity and rankings.
Manage grants and contracts positions and support personnel for all research proposals submitted through the School of Nursing.
Oversee the training and mentoring of new and existing pre and post award personnel.
Serve on DUSON’s CNR Operational Committee as Core Lead for pre- and post-award service core.
Educationand Experience Requirements
Requires five (5) years, minimum of experience in medical or nursing research administration and a strong familiarity with governmental and non-governmental funding agencies, including related policies, procedures and regulations. At least five (5) yearsof progressive experience as the formal supervisor and leader of a grants and contracts team is required.
Successful completion of the Research Administration Academy (RAA), Advanced Grants Management, and Research Administration Institute (RAI) training is required. Successful completion of all expected training will be an annual performance goal until complete. Upon successful completion of expected training, the employee must maintain Research Administration Academy (RAA) certification, Advanced Grants Management (AGM), Research Administration Institute (RAI) certification by completing continuing education requirements. Certified Research Administrator (CRA) certification is preferred.
The successful incumbent will have very strong interpersonal and communication skills, both oral and written, and the ability to work successfully with all levels of faculty and staff.The successful incumbent will also possess a passionate devotion to customer service and experience exceeding the needs and expectations of those the incumbent has served.Strong computer skills are a must for this role, especially in Microsoft Excel, database management, and funding application formats.The Senior Director will be detail-oriented, possess superior organizational skills, and be able to work independently under very tight deadlines to handle various projects.The incumbent will be an adept manager with the ability to mentor and train the Grants and Contracts Services team on updated guidelines and regulations.
This role requires strong collaborator, supervisory and coaching skills and the ability to build employee commitment through frequent feedback, mentoring and coaching.
- Full command of grants and contracts systems; requires solid working knowledge of MS OfficeSuite (Word, Access, Excel, Power Point).
- Ability to communicate both verbally and in writing with all levels of the organization.
- Ability to manageand prioritize multiple projects/tasks simultaneously.
- Ability to createverbal and written reports.
- Comprehensive knowledge of federal rules and regulations relating to grant and contract activity and ability to apply knowledge to Duke University policies and procedures
- Knowledge of grant and contracts processes, systems and offices related to and/or involved in grant and contract submission and management
- Knowledge of responsible conduct of research, management of advanced compliance issues.
- Knowledge of processes and systems related to or involved in the management of cost-sharing and effort allocation.
- Experience with functions in SPS, R3, grants.duke, SES, iForms and eCrt and other related systems associated with assigned duties preferred.
Education: Work requires communications, analytical and organizational skills generally acquired through completion of a bachelor's degree program. Research or grants education and/or certification is preferred. Successful completion of the Research Administration Academy (RAA), Advanced Grants Management, and Research Administration Institute (RAI) training is required. Employees hired into this classification without the expected credentials will work closely with their manager to schedule and complete alltraining (12 months to complete RAA and an additional 6 months to complete AGM). Successful completion of all expected training will be an annual performance goal until complete. Upon successful completion of expected training, the employee must maintain Research Administration Academy (RAA) certification, Advanced Grants Management (AGM), Research Administration Institute (RAI) certification by completing continuing education requirements. Certified Research Administrator (CRA) certification is preferred.
Experience: Work generally requires five years of relevant grants and contracts experience.
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