Training Program Coordinator (Academic Services Entry Professional)
- Employer
- University of Colorado Anschutz Medical Campus
- Location
- Denver, CO
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- Administrative Jobs
- Institutional & Business Affairs, Program Administration, Technology, Analysts & Programming
- Employment Type
- Full Time
- Institution Type
- Four-Year Institution
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Description
University of Colorado | CU Anschutz Medical CampusSchool of Medicine | Department of SurgeryTraining Program Coordinator (Academic Services Entry Professional)Position # 00734850– Requisition #23258* Applications are accepted electronically ONLY at www.cu.edu/cu-careers *The University of Colorado has a requirement for COVID-19 vaccinations and full completion thereof by 9/1/21 or upon start date. Information regarding this requirement, and exemptions can be found at:Anschutz: https://www.ucdenver.edu/docs/librariesprovider284/default-document-library/3000-general-admission/3012---covid-19-vaccination-requirement-and-compliance.pdf?sfvrsn=4e9df3ba_2Denver: https://www.ucdenver.edu/coronavirusExemptions vary by campus location/department. Campus/Unit-Specific Exemptions:
Qualifications
Minimum Qualifications
Job Category: Academic Services
Primary Location: Aurora
Schedule: Full-time
Posting Date: Oct 13, 2021
Unposting Date: Oct 18, 2021, 11:59:00 PM
University of Colorado | CU Anschutz Medical CampusSchool of Medicine | Department of SurgeryTraining Program Coordinator (Academic Services Entry Professional)Position # 00734850– Requisition #23258* Applications are accepted electronically ONLY at www.cu.edu/cu-careers *The University of Colorado has a requirement for COVID-19 vaccinations and full completion thereof by 9/1/21 or upon start date. Information regarding this requirement, and exemptions can be found at:Anschutz: https://www.ucdenver.edu/docs/librariesprovider284/default-document-library/3000-general-admission/3012---covid-19-vaccination-requirement-and-compliance.pdf?sfvrsn=4e9df3ba_2Denver: https://www.ucdenver.edu/coronavirusExemptions vary by campus location/department. Campus/Unit-Specific Exemptions:
- Anschutz Campus – Exemptions are allowed for medical or religious reasons.Denver Campus - Exemptions are allowed for medical, religious, or personal reasons.Consolidated/Central Services Administration – Will follow Anschutz policy on exemptions.
- Trainee Recruitment: Manages all aspects of the annual trainee recruitment process. Develops and maintains up-to-date informational brochures on the program, in hard copy and on-line versions, as appropriate. Fields prospective trainee information requests primarily by email and phone. Establishes interview days for candidates. Coordinates faculty interviewers, space, meals, transportation and, in some cases, housing and other needs for prospective trainees. Gathers and assembles interview results, and prepares for the Resident Match process, including coordinating a faculty ranking session and ultimate submission of Match list to the on-line system.Plan, manage and oversee all educational conferences and CME courses.Trainee Data and Recordkeeping: Coordinates all required electronic recordkeeping that serve as the data processes for the Trainee. Manages ERAS, the on-line applicant recruitment tool, used as the mandatory resident "match" mechanism. Manages OnCall (Amion), the system required by the University of Colorado Hospital for physician on-call scheduling. Manages MedHub, the software required by the GME office for resident reporting. Manages hard copy and electronic files of trainees who enter or leave the program, and responds to all requests for confirmation of training or letters of reference. Prepares reports for the Divisions or others to satisfy needs, such as ACGME studies, program reviews, retreats, audits or other, as requested.Manage and maintain the related education pages of the Surgery website.Develop and maintain Excel spreadsheets for reporting purposes.Develop and maintain PowerPoint presentations as required by the divisionProvide administrative support to the Director of Education and faculty
- Manages all funds related to the training programs, whether those funds originate from hospital support of trainees and the training program, GME support, departmental support, grants and contracts, gift funds or other sources. Prepares budgets and controls/monitors revenue and expenditure activity for each source of funds.Utilizes standard University and department systems for accounting, data processing and other computer systems, as necessary, for financial management and statistical reporting. Utilizes multiple systems for purchasing, human resources, facilities management, daily operations and other business activities, and maintains expertise in these systems.
- Administers pertinent Graduate Medical Education policies, including rules and regulations promulgated by the national Residency Review Committee. Coordinates program and fiscal policies related to residency needs at all training site locations, including the University of Colorado Hospital (UCH), The Children’s Hospital (TCH), the Denver Veteran's Administration Medical Center (VAMC), Denver Health Medical Center (DHMC) and others. Serves as a member of the Academic Council and The Resident Research Committee, and represents the programs on task forces and committees as requested by the Director of Education and the Program Directors. Attends and may be the coordinator of related meetings and functions or other educational meetings for the related Divisions, including faculty meetings, M&Ms, or educational conferences or courses.
Qualifications
Minimum Qualifications
- A bachelor's degree from an accredited college or university. Experience on a year for year basis in an office setting may be substituted for education.
- Knowledge of, or ability to, become fully competent in computer programs essential to the training programs, including the Microsoft Suite (Word, Excel, Access, PowerPoint, Outlook), the Electronic Residency Application System (ERAS), National Residency Matching Program (NRMP) OnCall (amion) scheduling tools and MedHub. Software used will continue to change, so adaptability to new electronic programs and tools is essential.
- Organizational skills with ability to plan and organize trainee needs and activities, establish work priorities and provide follow through to ensure completion of activities, both individually and assisting others with work tasks. Ability to develop and manage budgets, and carry out fiscal responsibilities of the position. Ability to understand and apply regulatory requirements at the program level. Ability to communicate effectively with administrative personnel, physicians and other program personnel, trainees/prospective trainees, staff and other constituents, in written communications and oral presentations. Interpersonal skills working with residents and others in an environment of high volume and stress.
Job Category: Academic Services
Primary Location: Aurora
Schedule: Full-time
Posting Date: Oct 13, 2021
Unposting Date: Oct 18, 2021, 11:59:00 PM
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