Job location: Boca Raton

Employment Type: Full-time
Posted data: 2021-10-12
Req: REQ11617
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Position Summary:

With over 30,000 students from all 50 states and over 180 countries, 21 intercollegiate teams, 180 plus degree programs, and an administration that thrives on discovery and excellence, FAU is pushing the boundaries of higher education. Florida Atlantic's faculty and staff are trailblazers and innovators with a passion for finding creative solutions while advancing science, art, and technology in all disciplines. Our work environment is a hub of cultures from across the nation and the world, making FAU a place where collaboration flourishes.

Florida Atlantic University is seeking an Assistant Director, Accounts Payable, Boca Raton, FL.

The Assistant Director, Accounts Payable will oversee all of the accounts payable/travel functions for the University Procurement Department.

Summary of Responsibilities Include:

• Work includes the oversight of the Accounts Payable staff who practice centralized high-volume invoice processing for the University community.

• The Assistant Director, Accounts Payable is responsible for supervising employees and ensuring that all professional accounting function, including procurement, accounts payable and accounts receivable/reconciliations are performed in accordance with state and federal and university regulations.

• The Assistant Director, Accounts Payable of Procurement is also responsible to assist in the development and/or revising of policies and procedures.

• Additionally, the Assistant Director, Accounts Payable must perform continued analysis and review of objectives in order to measure operational effectiveness. Supervision is exercised over a staff of professional employees.

• Working with the Director, the Assistant Director will work closely with the Procurement Services team to ensure timely payments are made to suppliers. Also, the Assistant Director will assist in the development and management of various strategic initiatives for the University to realize additional contract savings, such as rebates, discounts for early payments, etc. Lastly, the Assistant Director will assist in the development of various reports to track the actual payments for various commodities and services, such as purchases order spend and its alternatives.

• Assist in the development and/or management of communication delivered to the University community, using various methods, such as emails, list-serves and/or the updates to the Accounts Payable website.

• Assists in the validation of payments and approves invoices; audit transactions including travel reimbursements; corresponds with vendors to resolve inquiries and discrepancies; manages vendor relationships; reconciles accounts with working with the General Accounting and/or Budget Teams; researches transaction and issues; prepares reports and provides fact-based recommendations for improvement; and provides backup for other staff.

• Additionally, the Assistant Director has the ability to work collaboratively within the Financial Affairs Division, the university and/or identified stakeholders. The Assistant Director must ensure that the staff under his/her supervision are adequately trained and motivated to perform daily functions.

• Additionally, the Assistant Director, Accounts Payable is responsible for Travel reimbursements. The Assistant Director, Accounts Payable must ensure that the staff under his/her supervision are adequately trained and motivated to perform daily functions.

Minimum Qualifications:

Master's degree from an accredited institution in an appropriate area of specialization and two years of appropriate experience; or a bachelor's degree from an accredited institution in an appropriate area of specialization and four years of appropriate experience required.

Excellent verbal and written communication skills are essential to success in this position.

Must be proficient in Microsoft Office programs such as Word, Outlook, PowerPoint and Excel.

Must have excellent customer service, organizational and time management skills.

Salary:

$70,000 - $80,000

College or Department:

Procurement

Location:

Boca Raton

Work Days and Hours:

Monday – Friday, 8 a.m. - 5 p.m. Occasional evenings and weekends as needed.

Application Deadline:

2021-10-26-07:00

Special Instructions to Applicant:

Individuals with disabilities requiring accommodation, please call 561-297-3057. 711

Final candidate will be required to have official, sealed transcripts and original NACES evaluation, if applicable, sent from their educational institution to Human Resources prior to the start of employment.

Successful completion of a background check, which may include a motor vehicle check, credit check, fingerprinting or additional screening, is required for the selected candidate prior to the start date.

A resume and a cover letter are required for this position. Make sure to attach these required documents in the Attachments section of the application. Any missing required documents may result in disqualification.