Position Details Req ID:req10029 Position Title:SENIOR ADMINISTRATIVE ASSISTANT (CT) Position Type:Staff Full-Time Position Number:637711 OSU Campus:OSU INSTITUTE OF TECHNOLOGY Department:School of Creative & Information Technologies Location Address:
Okmulgee, Oklahoma Hiring Supervisor: Hiring Range:
12.44 - 13.97, Hourly Work Schedule:M-F, 7:30a-4:30p (may vary) Faculty Appt Period: Job Summary:

GENERAL SUMMARY: Provides administrative assistance, clericalsupport and secretarial services for the Dean of the School of Creative &Information Technologies, including appointment scheduling, communications,document production, travel requests, inventory, leave reports, meetingminutes, and division purchasing requests. Serves as office receptionist;greets, screens and directs callers and visitors to appropriate office orindividual. Will also be responsible for providing assistance with an array ofdepartmental reports and publications.

PRINCIPALDUTIES AND RESPONSIBILITIES:

• Custodian of program, personnel, and student records and files; provides program information and assists in enrollment of students; maintains calendar of events for School Dean and School Activities.
• Oversees and coordinates administrative, program and office activities.Establishes, selects, implements, and coordinates office procedures and systems.
• Formats, keyboards, proofreads, and edits correspondences, reports, grants and other material. Assembles attachments and corresponding material. Reviews outgoing material for accuracy, completeness, dates, and signatures.
• Assists new and returning students with enrollment, add/drops, plans of study etc.
• Assists with division tours, course schedules, section descriptions, etc.
• Responsible for the management of Pro-card system and other purchase acquisitions, monthly expenditure reports, yearly expenditures against budget, inventory reports, and development of requests for expenditures.
• Sets up and maintains various office files and records, reports, and correspondence in digital and/or print form as required for reference and efficient operation of the office.
• Supports development and planning of initiatives using databases, websites, extract reports and minutes to support department planning, reporting and evaluation.
• Provides assistance to the School of Creative & Information Technologies administration in administering and complying with institutional policies/procedures and is responsible for exercising good judgment and initiative in carrying out principal duties and responsibilities.
• Serves as liaison with advisory committee members, plans and implements program activities such as Advisory Committee meetings and New Student Orientation.
• Works closely with the Sr. Administrative Assistant for the Vice President of Academic Affairs to ensure the accuracy and completeness of reports and other required documents.
• Assists with preparation of various reports and proposals as required.
• Other duties as assigned.

Special Instructions to ApplicantsPlease upload cover letter, resume, and list of references for full consideration. Education & Experience Position Qualifications:

To perform this job successfully, anindividual must be able to perform each essential duty satisfactorily. Therequirements listed below are representative of the knowledge, skill and/orability required. Reasonable accommodations may be made to enable individualswith disabilities to perform the essential functions.

Minimum Qualifications:

• Associate Degree in Business and Office Technology or related discipline from an accredited college or university required. Other combinations of education and relative experience may be considered.
• Evidences a history of demonstrating ethical and professional behavior.
• Two years of related office or administrative support work experience. Other combinations of training and experience may be considered if relevant.
• Extensive word processing abilities and MS Office applications.
• Proficient in spelling, punctuation, proper business English and excellent vocabulary.
• Ability to transcribe and type complex, technical and confidential documents accurately and to compose effective and accurate correspondence.
• Ability to establish and maintain effective working relationships and make contact with both internal and external constituents.
• Ability to work independently.
• Professional demeanor and ability to work with diverse clients and visitors.
• A positive “can-do” attitude along with a professional appearance and demeanor should be modeled at all times.
• Must have a willingness to continually self-initiate learning to remain current in expertise.
• Should be able to quickly grasp and apply training in learning new skills and methods.
• Must be flexible, innovative and self-motivated.
• Must possess excellent listening and customer service skills.
• Must demonstrate excellent oral and written communication skills.
• Must possess excellent interpersonal skills, with the ability to effectively recognize and resolve conflict.
• Valid Oklahoma driver’s license is necessary if performing the functions of the position requires the use of a university or personal vehicle.
• Ability to work some evenings and weekends.
• Normal office physical environment; ability to lift up to 25 pounds.
  
  DISCLAIMER:
  The above statementsare intended to describe the general nature and level of work being performedby people assigned to this job. They arenot intended to be an exhaustive list of all responsibilities, duties, andskills required of personnel so classified.

Oklahoma State University (OSU) strives to provide a safe study, work, and living environment for its faculty, staff, volunteers and students. To support this environment and comply with applicable laws and regulations, OSU conducts pre-employment background checks on final candidates. Offers of employment are contingent upon the successful completion of a background check. The type of background check conducted varies by position and can include, but is not limited to, criminal (felony and misdemeanor) history, sex offender registry, motor vehicle history, financial history, and/or education verification. Background checks will be conducted when required by law or contract and when, in the discretion of the university, it is reasonable and prudent to do so.