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Office Assistant (part-time)

Employer
Wheaton College Illinois
Location
Wheaton, IL

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Administrative Jobs
Institutional & Business Affairs, Health & Medical Services
Employment Type
Full Time
Institution Type
Four-Year Institution
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Job Details

Position: Office Assistant (part-time) Location: Wheaton, IL
Job Id: 754 # of Openings: 1 Office Assistant The Office Assistant assists the Intake Coordinator with intake, output, and management of information as the starting point for all client care at Student Health Services. This role is responsible to the Director of Student Health Services and managed by the Billing and Administrative Coordinator as part of the administrative team. The hours for this position are 25 hrs/week, 10 months/yr. Duties and Responsibilities
  • Functions as a receptionist: answers telephone, schedules appointments for providers, walk-in clinic, laboratory, allergy immune therapy, and international travel clinic.
  • Creates scheduling needs through the EPIC electronic medical records.
  • Completes administrative tasks (photocopying, scanning charts, refiling charts, etc.).
  • Maintains organized and accurate current and archived paper and electronic patient charts.
  • Retrieves faxes, find the correlating patient charts and place for follow up needs.
  • Assists in keeping records of loaned equipment.
  • Assists with cleaning and stocking exam and observations rooms.
  • Manages student worker weekly tasks.
  • Completes inventory and ordering from various vendors for student supplies and OTC medications as needed.
  • Assists with staffing for intercollegiate and club sports.
  • Substitutes for front desk duties as needed.
This job description is intended to represent key areas of responsibilities; specific assignments may vary from time to time, and other duties may be assigned. Qualifications
  • BA preferred
  • Strong experience with Microsoft Office Suite
  • Experience with in-patient and out-patient health care
  • Excellent interpersonal and communication skills
  • Team player
  • Adept typing and technology skills
  • Ability to multi task efficiently and effectively
  • Able to complete detailed tasks with low error rates
Physical Requirements The employee is regularly required to sit, talk, or hear; frequently required to use repetitive hand motion, handle or feel, and to stand, walk, reach, bend or lift up to 10 pounds. FLSA Status - Non Exempt As a Christ-centered community, Wheaton College faculty and staff must affirm the College’s Statement of Faith as expressing their own theological convictions and agree to live by the moral standards in Wheaton’s Community Covenant, modeling these commitments for the Christian formation of our students. Wheaton College faculty and staff also support the Christ-Centered Diversity Commitment which highlights our desire to treat all individuals as equal image-bearers of Jesus Christ through diversity, inclusion, justice and unity. Updated November, 2020

Organization

Wheaton College is an explicitly Christian, academically rigorous, fully residential liberal arts college and graduate school located in the Chicago area. Established in 1860 in Wheaton, Illinois, Wheaton is guided by its original mission to provide excellence in Christian higher education, and offers more than 40 undergraduate degrees in the liberal arts and sciences, and 18 graduate degrees in various fields of study.

Located 25 miles west of Chicago, IL, Wheaton College, founded in 1860, is a four year private, residential, academically rigorous interdenominational Christian liberal arts College that “serves Jesus Christ and advances His Kingdom through excellence in liberal arts and graduate programs that educate the whole person to build the church and benefit society worldwide.”

Employee Benefits: https://www.wheaton.edu/about-wheaton/offices-and-services/human-resources/ or https://www.wheaton.edu/about-wheaton/offices-and-services/human-resources/benefits-overview/  

Life in Wheaton, IL: http://www.wheaton.il.us/

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