Description
University of Colorado Denver l Anschutz Medical Campus

Office of Grants and Contracts

Job Title – Post Award Administrator

Position #786631– Requisition #23004

* Applications are accepted electronically ONLY at www.cu.edu/cu-careers *

COVID-19 Vaccinations:

The University of Colorado has a requirement for COVID-19 vaccinations and full completion thereof by 9/1/21 or upon start date.  Information regarding this requirement, and exemptions can be found at:

Anschutz: https://www.ucdenver.edu/docs/librariesprovider284/default-document-library/3000-general-admission/3012---covid-19-vaccination-requirement-and-compliance.pdf?sfvrsn=4e9df3ba_2

Denver: https://www.ucdenver.edu/coronavirus

Exemptions vary by campus location/department. 

Campus/Unit-Specific Exemptions:

• Anschutz Campus – Exemptions are allowed for medical or religious reasons.
• Denver Campus - Exemptions are allowed for medical, religious, or personal reasons.
• Consolidated/Central Services Administration – Will follow Anschutz policy on exemptions.

The University of Colorado Anschutz Medical Campus seeks individuals with demonstrated commitment to creating an inclusive learning and working environment. We value the ability to engage effectively with students, faculty and staff of diverse backgrounds.

The Office of Grants and Contracts has an opening for a full-time University Staff (unclassified) Post Award Administrator position.

The University of Colorado Denver | Anschutz Medical Campus is a public research university serving more than 18,000 students. We award nearly 4,000 degrees each year, including more graduate and professional degrees than any other Colorado institution. With our solid academic reputation, award-winning faculty and renowned researchers, we offer more than 140 highly rated degree programs through 13 schools and colleges. The university receives over $400 million in research awards each year. In addition to the wide array of health-related programs and facilities offered at CU Anschutz in Aurora, Colo. a significant number of undergraduate and graduate degree programs are taught at CU Denver, our comprehensive campus in the heart of downtown Denver—one of America’s most vibrant urban centers. CU Denver is located steps from the Denver Center for Performing Arts and the LoDo District affording our students, faculty and staff access to a broad array of academic, professional, community, recreational and cultural outlets.

A national leader in health care and life sciences, CU Anschutz is the only comprehensive academic health sciences center in Colorado and the largest in the Rocky Mountain region. Located in Aurora, Colo., it is one of the newest education, research and patient care facilities in the world. With six schools and colleges, CU Anschutz trains the health sciences workforce of the future by blending education, research and clinical care all in one place. This strategic collaboration among diverse health care fields allows knowledge to travel directly from the research bench to the patient’s bedside. Read CU Anschutz Quick Facts here.

CU Anschutz
The University of Colorado Anschutz Medical Campus ranks among the top institutions nationally in clinical care, education and research. Its 230-acre campus, designed to enhance collaboration and interprofessional education, hosts the College of Nursing; the Schools of Dental Medicine, Medicine, Pharmacy, and Public Health; the Graduate School; a Health Sciences Library; and two hospitals. Strategically located contiguous to the campus are a biosciences research park and the soon-to-be-completed Veterans Hospital. CU Anschutz offers two undergraduate degrees, 35 graduate degrees, and five first-professional programs. More than 4,000 students learn alongside faculty members who also make meaningful medical discoveries and provide expert clinical care through 1.5 million patient-visits annually. A hub for research and innovation, CU Anschutz receives over $400 million in research awards each year and has filed 1,300 patent applications and formed 53 new companies since 2002. 

Jobs in this career family provide direct professional support of research activities.  Functions include contracts and grants solicitation and administration, grant/agreement preparation, review and negotiation, regulatory compliance, sponsor communication and post and pre award management, human subject compliance, research animal management, research laboratory coordination and instruction, environmental health and safety, radiation control, hazardous materials use, disposal and training.

Professionals at the entry level are responsible for exercising discretion, analytical skill, personal accountability and responsibility in a wide range of areas including academic, administrative, managerial and student services functions. Work involves creating, integrating, applying and sharing knowledge directly related to a professional field.  At the entry level, duties are limited in scope and are performed with guidance and direction from other professionals and are performed in a training and Development capacity.

Professionals at the intermediate level are responsible for exercising discretion, analytical skill, personal accountability and responsibility in a wide range of areas including academic, administrative, managerial and student services functions. Work involves creating, integrating, applying and sharing knowledge directly related to a professional field.  At the intermediate level, duties may be more limited in scope and are performed with guidance and direction from other professionals.

Senior Professionals are responsible for exercising discretion, analytical skill, personal accountability and responsibility in a wide range of areas including academic, administrative, managerial and student services functions. Work involves creating, integrating, applying and sharing knowledge directly related to a professional field.  Work is performed fully independently.

Position Emphasis

The Office of Grants and Contracts is responsible for the central administration of awards and provides service to principal investigators and administrators, for the purpose of obtaining and administering extramural funds in compliance with university and sponsor guidelines. 

Examples of Work Performed:

Financial report creation & submission

Under the guidance and direction of other professionals:

• Properly prepare and submit financial reports of expenditure by the due date, which includes, Federal Financial Status Reports and non-Federal Reports of Expenditure based upon sponsor deadlines.
• Perform tasks necessary to determine if changes are needed to bring the project into compliance with the applicable requirement from the sponsor.
• Determine if certain costs are allowed and that the project is within the authorized budget amount.
• Gather the information needed to study the various transactions.
• Review of the m-Fin Trial Balance financial statement to examine the cash balance to determine the necessary decision and action(s) required to clear the cash residual or deficit. These decisions include collaboration with Sponsors, Principal Investigators, Department Administrators and/or other units within the Office of Grants and Contracts.

On-time Retirement and Inactivation of Project Account

Under the guidance and direction of other professionals:

• Properly, close, retire and inactivate the assigned project no later than 120 days after the budget end date.
• Fully investigate projects to take the necessary actions to ensure that revenue equals expense, cash is equal to zero, outstanding encumbrances are cleared, cash transfers to department accounts are completed and that all related hard copy and e-file documentation are input into the active file or electronic file in InfoEd.
• This includes gathering of financial statements for analysis to make the necessary allocations between sponsored and non-sponsored project accounts. In the event that an assigned project cannot be closed, retired, and inactivated within the 180-day period after the budget period end date, documentation that details the circumstance will be recorded in the Peoplesoft Milestone field and individual file for future reference.

Review and approval of Sponsored Projects Cost Transfers, e.g Payroll Expense Transfers (PET) and Journal Entries (JE)

Under the guidance and direction of other professionals:

• Carefully monitor the reallocation of expenses for compliance with University, Federal and Non-Federal policy.
• Document to explain errors and to support transactions for review.
• Scrutinize each transaction for allowability and allocability. This requires knowledge of sponsored project guidelines.
• Analyze each current and new check distribution lines within payroll expense transfers (PETs) to ensure that the percent of effort equals 100% and aligns with the justification provided for the transaction.
• Examine each Journal Entry (JE) to ensure that the required documentation is provided which includes an explanation of the error that aligns with the actual transaction.

Standing Purchase Order (SPO) and Purchase Order (PO) Review and Approvals for Sponsored Projects

Under the guidance and direction of other professionals:

• Investigate all sub-award agreements for the budget period and analyze the language of the contract to determine if carry forward is allowed from the prior budget period to the current budget period.
• Ensure changes are not required for the partially executed contract. If an error is found, communicate information back to the Contracts office for further review and changes to the contract.

Customer Service

Under the guidance and direction of other professionals:

• The Post-award Unit receives a large volume of emails and phone calls from sponsors, principal investigators, department administrators and other Office of Grants and Contracts units inquiring about various aspects of the award. Ensure that excellent customer service and timely responses are provided to sponsors, departments, PIs and other staff in OGC and at CU.

Salary and Benefits: 

The approximate salary range is $48,000 - $56,000 per year.

The University of Colorado offers a full benefits package.  Information on University benefits programs, including eligibility, is located at https://www.cu.edu/employee-services.

Diversity and Inclusion:

The University of Colorado Denver | Anschutz Medical Campus is dedicated to ensuring a safe and secure environment for our faculty, staff, students and visitors. To assist in achieving that goal, we conduct background investigations for all prospective employees.

The University of Colorado Denver | Anschutz Medical Campus is committed to recruiting and supporting a diverse student body, faculty and administrative staff. The university strives to promote a culture of inclusiveness, respect, communication and understanding. We encourage applications from women, ethnic minorities, persons with disabilities and all veterans. The University of Colorado is committed to diversity and equality in education and employment.

Qualifications
Minimum Qualifications

Entry Level: A bachelor’s degree in public health, public administration, social/behavioral sciences, physical sciences, nursing, healthcare, public administration, finance, accounting, business administration, business, or a directly related field from an accredited institution.

Intermediate Level: A bachelor’s degree in public health, public administration, social/behavioral sciences, physical sciences, nursing, healthcare, public administration, finance, accounting, business administration, business, or a directly related field from an accredited institution and one (1) year of professional experience related to these degrees such as expense reporting, financial statement reviews, grants and contracts, and/or federal reporting.

Senior Professional Level: A bachelor’s degree in public health, public administration, social/behavioral sciences, physical sciences, nursing, healthcare, public administration, finance, accounting, business administration, business, or a directly related field from an accredited institution and two (2) years of professional experience related to these degrees such as expense reporting, financial statement reviews, grants and contracts, and/or federal reporting.

Substitution: A combination of education and related technical/paraprofessional experience may be substituted for the bachelor’s degree on a year for year basis.

Preferred Qualifications

• Experience working with Grants and Contracts within an institution of higher education or related field.
• General accounting and/or financial experience.

Competencies

Ability to communicate effectively, both in writing and orally. Ability to establish and maintain effective working relationships with employees at all levels throughout the institution.Outstanding customer service skills.Demonstrated commitment and leadership ability to advance diversity and inclusion.

Additional Competencies

Proficient in the use of Microsoft Office Suite applications (Excel, Access, and Word) Excellent time and workflow management skillsExcellent problem-solving skills

Job Category: Research Services
Primary Location: Aurora
Schedule: Full-time
Posting Date: Oct 18, 2021
Unposting Date: Ongoing