Human Resources Associate (Job S#101)

Employer
Tuskegee University
Location
Tuskegee, AL

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Administrative Jobs
Institutional & Business Affairs, Human Resources & Employee Development
Employment Type
Full Time
Institution Type
Four-Year Institution

Job Details

Posting Date: October 6, 2021Posting End Date: January 6, 2022

Position: Human Resources Associate Department: Human Resources

Status: Full Time

Special Qualifications
In keeping with the President's commitment to Tuskegee University Becoming "One Tuskegee", the ideal Human Resources Associate will possess the willingness to use their expertise in transforming Tuskegee into a leading 21st century living and learning environment.

Essential Duties and Job Responsibilities
• Direct visitors and respond to customer inquiries in a polite and timely manner
• Answer, screen and forward incoming phone calls
• Check and determine the appropriate action for emails received in the HR email account daily
• Serve as the backup HR team member for processing background checks
• Coordinate and maintain the daily transactional operations which includes tracking Personnel Action Forms (PAF), job requisitions, consultant agreement forms, distributing mail, directing correspondences, and assisting with completion of employment applications
• Prepare, maintain, and process personnel paperwork and purchase order requisitions in a timely manner
• Develop and maintain personnel files and HRIS database for tracking/reporting the status of current and former employees.
• Assist in maintaining the calendar of the Chief Human Resources Officer (CHRO) (scheduling, appointment management, etc.)
• Assist the CHRO in budget fiscal management including maintaining records of requisitions, purchase orders, tracking project budget expenses, check requests, procurement and maintenance of office supplies
• Complete employment verification requests
• Serve as the primary HR team member for I-9, E-verify, and ALDOL verifications
• Create and maintain a tracking system for probationary employees. Ensuring that supervisors receive the necessary form to complete for tracking the employee's performance.
• Coordinate travel arrangements for the Office of Human Resources
• Assist in the preparations for meetings including campus wide trainings, committee meetings for CHRO, strategic partner site visits and internal/external related meetings
• Record and prepare minutes for the Office of Human Resources meetings and other committee meetings as assigned
• Assist in the preparation of the Office of Human Resources brochures, bulletins, recruitment/benefit packets and webpage
• Assist with conducting new hire orientations
• Assist with the development of new hire training material
• Contribute to ongoing recruiting efforts as needed
• Maintain complete confidentiality of all Human Resources related information
• Contributes to a work environment that encourages knowledge of, respect for, and development of skills to engage with those of other cultures or backgrounds
• Contributes to the success of the Office of Human Resources by performing other duties as assigned and assisting in other Human Resource areas as needed

Qualifications
• High school diploma or GED required
• Associate's degree or higher degree is preferred
• One to three years of related work experience required
• Experience in office management procedures and basic office skills
• Working knowledge of computers, multi-line phones, Microsoft Office Suite, Outlook, Adobe; knowledge of HRIS database is preferred
• Ability to operate standard office equipment (such as fax machine, copier)
• Must have proficient writing and analysis skills
• Excellent communication skills and the ability to be courteous and professional to all staff, faculty, vendors, visitors, alumni and students who interact with the Office of Human Resources

Salary
Commensurate with education, training and experience

**The statements contained in this job announcement reflect general details as necessary to describe the principal functions of this job, the level of knowledge and skill typically required and the scope of responsibility. It should not be considered an all-inclusive listing of work requirements. **

Applications are available at the following link:
https://www.tuskegee.edu/Content/Uploads/Tuskegee/files/HR/Fillable-TU-EMPLOYMENT-APPLICATION.pdf

Each applicant, including all current/existing employees, must complete and submit a Tuskegee University employment application, resume/CV, a list of (3) to (5) references (with detailed contact information) and copies of unofficial transcripts (official transcript(s) will be required upon hire). Applicants must meet the minimum qualifications and submit a completed application packet in order to be considered for the position. The University reserves the right not to fill the position in the event of budgetary or operational constraints.

Office of Human Resources
Attn: Employment/Recruitment
1200 West Montgomery Road
101 Kresge Center
Tuskegee University
Tuskegee, Alabama 36088
Email Address: [email protected]
Equal Employment Opportunity Employer-Male/Female/Veteran/Disabled
Federal law requires identity and employment eligibility verification on Form I-9 within three (3) business days of employment.
Must be able to pass a background check.

Organization

Working at Tuskegee University

Tuskegee University is an independent and state-related institution of higher education. Its programs serve a student body that is coeducational as well as racially, ethnically and religiously diverse. With a strong orientation toward disciplines which highlight the relationship between education and work force preparation in the sciences, professions and technical areas, Tuskegee University also emphasizes the importance of the liberal arts as a foundation for successful careers in all areas. Accordingly, all academic majors stress the mastery of a required core of liberal arts courses.

Tuskegee University is located in Tuskegee, Alabama, which is 40 miles east of the Alabama State Capitol in Montgomery, Alabama, and 20 miles west of the city of Auburn, Alabama. It is also within easy driving distance to the cities of Birmingham, Alabama and Atlanta, Georgia.

The academic programs are organized into five colleges and two schools:

(1) The College of Agriculture, Environment and Nutrition Sciences;

(2) The Andrew F. Brimmer College of Business and Information Science;

(3) The College of Engineering;

(4) The College of Arts and Sciences; 

(5) The College of Veterinary Medicine, Nursing and Allied Health;

(6) The Robert R. Taylor School of Architecture and Construction Science; and

(7) The School of Education.

The curricula for these colleges and schools currently offer over 50 degrees including 39 Bachelor's, 13 Master's, 2 Doctor's of Philosophy: one in Materials Science and Engineering, and one in Integrative BioSciences, and the Doctor of Veterinary Medicine.

Graduate instruction leading to the Master's degree and Doctor of Philosophy Degree is offered in three of the five colleges.

The University is accredited by the Commission on Colleges of the Southern Association of Colleges and Schools (SACS); and the following programs are accredited by national agencies: Architecture, Business, Education, Engineering, Clinical Laboratory Sciences, Nursing, Occupational Therapy, Social Work, and Veterinary Medicine. Of special note is the fact that Tuskegee University is the only independent, historically black university with four engineering programs that are nationally accredited by the Accreditation Board of Engineering and Technology (ABET), the major accrediting body for the engineering sciences. Also, Tuskegee University's Chemistry program is one of only a few among Historically Black Colleges and Universities (HBCU's) that is approved by the American Chemical Society. Furthermore, the Dietetics Program is approved by the American Dietetic Association and the Food Science Program is approved by the Institute of Food Technologists.

Tuskegee University was the first black college to be designated as a Registered National Historic Landmark (April 2, 1966), and the only black college to be designated a National Historic Site (October 26, 1974), a district administered by the National Park Service of the U. S. Department of Interior.

Special features in Tuskegee University's program include: The General Daniel "Chappie" James Center for Aerospace Science and Health Education, honoring America's first black four-star general who was a Tuskegee University graduate, and housing the nation's only Aerospace Science Engineering program at an HBCU; Media Center, School of Veterinary Medicine, with state-of-the-art video up-link and down-link, intra-school communications, audio/visual, graphics, photography and document production; The Kellogg Hotel and Conference Center, a state-of-the-art hotel and meeting facility for educational, business and cultural events; The Tuskegee University National Center for Bioethics in Research and Health Care, a distinctive research, teaching and outreach program that addresses issues of ethics and public policy in the treatment of people of color and rural Americans in health care.

Other special features which enhance the educational and cultural environment of the University include: The Booker T. Washington Monument, "Lifting the Veil," which honors the University's Founder; the George Washington Carver Museum (named for the distinguished scientist who worked at Tuskegee), which preserves the tools and handiwork of Dr. Carver; the Tuskegee Archives, a chief center for information on the challenges, culture and history of Black Americans since 1896; The Tuskegee Airmen's Plaza, commemorating the historic feats of America's first black pilots, who were trained at Tuskegee University; The Reserve Officers Training Corps (ROTC) Center, and the Center for Continuing Education – a nucleus for continuing adult education.

Over the past 125 years since it was founded by Booker T. Washington in 1881, Tuskegee University has become one of our nation's most outstanding institutions of higher learning. While it focuses on helping to develop human resources primarily within the African American community, it is open to all.

Tuskegee's mission has always been service to people, not education for its own sake. Stressing the need to educate the whole person, that is, the hand and the heart as well as the mind, Dr. Washington's school was soon acclaimed--first by Alabama and then by the nation for the soundness and vigor of its educational programs and principles. The solid strength has continued through the subsequent administration of Dr. Robert R. Moton (1915-1935), Dr. Frederick D. Patterson (1935-1953), Dr. Luther H. Foster (1953-1981) and Dr. Benjamin F. Payton (1981-2010). In August 2010, Dr. Charlotte P. Morris assumed the role of Interim President of the University. She is the first female to serve at the helm of Tuskegee University, and only the second Interim President for the institution. Dr. Gilbert L. Rochon served as the 6th president of Tuskegee University from November 1, 2010 to October 19, 2013. Dr. Matthew Jenkins served as Acting President from October 19, 2013 to June 14, 2014. Dr. Brian L. Johnson assumed the role of 7th Tuskegee University President on June 15, 2014.

Tuskegee enrolls more than 3,000 students and employs approximately 900 faculty and support personnel. Physical facilities include more than 5,000 acres of forestry and a campus on which sits more than 100 major buildings and structures. Total land, forestry and facilities are valued in excess of $500 million.

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