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Facilities Compliance Coordinator

Employer
University of Massachusetts Medical School
Location
55 Lake Ave North

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Administrative Jobs
Institutional & Business Affairs, Assessment, Accreditation & Compliance, Facilities Management & Sustainability
Employment Type
Full Time
Institution Type
Four-Year Institution
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Job Details

Overview

POSITION SUMMARY: 

Under the direction of the Director or designee, the Compliance Coordinator is responsible to develop, direct and implement compliance program components as required by regulatory guidance, regulatory procedures, and changes pertaining to complex validation of the Joint Commission requirements, life safety code, CDC requirements pertaining to Bio level 3 labs and requirements pertaining to the Authority having jurisdiction (AHJ).

Responsibilities

ESSENTIAL FUNCTIONS:

  • Responsible for ensuring compliance with policies regarding Joint Commission, Life Safety Codes, CDC requirements
  • Develop, direct, and implement compliance program components; record keeping, monthly and annual reporting, program evaluation and other compliance issues that meet the applicable government and local regulations and the institution’s policies and practices
  • Pro-actively identify protocols that need special review or procedures
  • Assist investigators and study teams in preparing and submitting Joint Commission and CDC reports. Interact with AHJ inspectors, SOC inspectors on matters of inquiry and compliance and resolution
  • Prepare ongoing summary reports of various data sources, and collaborates with investigators on data presentation, interpretation, and the writing of manuscripts for publication and grant proposals
  • Prepare submissions of regulatory documents for regulatory and local bio-safety committees
  • Direct regulatory compliance operations, initiate modification of existing policy, and develop new SOPs and training materials
  • Oversee paper and electronic submissions to local IRB and other reporting entities as appropriate (federal, industry). Responsible for maintaining, updating, and auditing the regulatory tracking/control systems to ensure compliance with regulatory timelines, license renewal and annual registrations
  • Coordinate relationships with affiliated sites to ensure regulatory compliance, oversight, and reporting
  • Coordinate and lead site external affiliate audits. Includes preparation, execution, recommendations, and final reporting
  • Maintain confidentiality regarding subjects, records, and review of issues
  • Perform other duties as required.
Qualifications

REQUIRED QUALIFICATIONS:

  • Bachelor’s degree in a business administration or equivalent experience
  • 3-5 years of regulatory experience required.
  • 1 year of experience in training and supervision of staff in a regulatory compliance performance
  • Must demonstrate good understanding of the Life safety codes, CDC requirements pertaining to BSL3 labs regulatory guidelines, Joint Commission accreditation guidelines
  • Demonstrated knowledge with electronic regulatory management platforms, Microsoft Office Suite, and industry related software
  • Strong critical thinking skills, proofreading skills, and attention to detail
  • Superior organizational skills, with demonstrated ability to juggle and prioritize multiple tasks in a fast-paced environment and consistently meet deadlines
  • Excellent interpersonal skills and ability to work collaboratively with other research, academic and clinical personnel at the local and national level
  • Excellent written and oral communication skills

Organization

Realize Your Opportunities – A Career at UMASS Medical School

Inside Workings at UMASS Medical School

The University of Massachusetts Medical School (UMMS), the Commonwealth's only public medical school, is proud of our role in serving the people of Massachusetts. Although, its the inside workings of UMMS that makes the difference.

Mission and Culture

  • We’re serious about our mission and about our people. 
  • Real World Impact - Our people get excited about our mission of real-world impact in health sciences education, research and public service.
  • International Prominence and New Opportunities - As this institution has grown to national – and international – prominence, we’ve found new opportunities to train tomorrow’s physicians, nurses and scientists,  discover causes of and cures for disease and help improve the quality of health care.
  • Deep Commitment - With our clinical partner, UMass Memorial Health Care, and our other teaching affiliates, we share a deep commitment to national distinction in patient care.
  • Valued Partnerships – UMMS partners with Commonwealth Medicine, the health care consulting arm of UMMS. Also, UMMS partners with MassBiologics in scientific collaborations, technology management and creating partnerships for the development of products for the benefit of patients.  These valued partnerships help us to provide services and programs to help meet our needs at UMMS and the public.
  • Proud Contributors - People at UMMS enjoy the feeling of going to work every day knowing what they do is truly important and worthwhile.
  • Complementary and Inseparable - These varied parts of our mission and culture are complementary and inseparable.                 

Careers

UMMS, the state’s first and only public academic health sciences center, educates physicians, scientists and advanced practice nurses to heal, discover, teach and care, with compassion.  UMMS is a world-class institution with opportunities to match. 

Competitive Compensation – UMMS offers salaries that are competitive with Worcester-area employers. When combined with our generous benefits, perks, and paid time off, many job seekers are surprised to find a total rewards package that matches or exceeds their current situation.

Targeted Hiring Process – At UMMS, there are actually multiple hiring processes for different segments of our workforce.  In nearly all cases, UMMS hiring process is decentralized, with qualified candidates screened and referred to an academic officer or manager with hiring authority.

24/7 Access to Employment Opportunities – iCIMS is our online job search and application system.  iCIMS is available 24/7 to provide you with a convenient and up-to-date view of the available employment opportunities across our campuses. Updates are made daily and include all faculty and non-faculty position listings from every school and department within the UMMS. When you identify a position you are interested in and qualified for, apply online. New opportunities become available frequently so it pays to check back often!

Benefits

With outstanding benefits, competitive pay, extensive learning opportunities, and a stimulating and attractive work environment, UMMS may be exactly the employer you’ve been looking for.

• Superior Benefits - UMMS offers a wide range of benefits and perks that invite comparison with the best employers in the Worcester area – and with academic institutions anywhere. UMMS provides superior medical and dental coverage for you and your family, fully funded retirement plans, generous time off, a Tuition Assistance Plan – and much more.

• People Centered - UMMS is an employer, but it is also a community. Its comprehensive medical and dental benefits, retirement plans, and even paid holidays reflect an institution built around people, with a deep respect for their differences and needs.

• Commitment to Healthy Living - UMMS provides resources to help you balance work and life and encourages healthy living through great programs and discounts for fitness, physical activity, weight management, nutritional counseling and general wellness available through our health insurance plans.

• Breadth of Offerings - Above all, the breadth of UMMS offerings set the School apart and makes it an environment favored by all sorts of smart, career-savvy people.

Apply for a Job

As an equal opportunity and affirmative action employer, UMMS recognizes the power of a diverse community and encourages applications from individuals with varied experiences, perspectives and backgrounds.

Online - To view all job opportunities and apply online, visit www.umassmed.edu/hr and click on the “Careers” tab.

Start Now and Realize Your Opportunities!

A History of Making Vital Improvements - UMASS Medical School Milestones

1962: Legislation establishes University of Massachusetts Medical School
1970: First medical students begin classes in Shaw Building
1974: First class graduates 16 MDs
1979: PhD program begins
1986: Graduate School of Nursing opens
1986: PhD program becomes Graduate School of Biomedical Sciences
1994: Graduate School of Nursing initiates PhD program
1998: UMass Clinical System and Memorial Health Care merge to form UMass Memorial Health Care
2001: Lazare Research Building opens
2002: Campus Modernization begins on the University Campus
2004: Graduate Entry Pathway Program established at the Graduate School of Nursing
2005: PhD Program in Clinical & Population Health Research established at the Graduate School of Biomedical Sciences
2005: Massachusetts Biologic Laboratories opens new manufacturing and filling facility in Mattapan
2006: Craig Mello, PhD, Blais University Chair in Molecular Medicine and Howard Hughes Medical Institute Investigator, is awarded the Medical School's first Nobel Prize. Dr. Mello shared the 2006 Nobel Prize in Physiology or Medicine with Andrew Fire, PhD, of Stanford University, for their discoveries related to RNA interference.
2007: Michael F. Collins, MD, is named chancellor and Terence R. Flotte, MD, is named dean of the School of Medicine.  
2009: Groundbreaking for the Albert Sherman Center, a 500,000-square-foot research and education facility slated for completion in 2012.
2010: Ambulatory Care Center opens
2012: The Albert Sherman Center, a 500,000-square-foot research and education facility, completed and opens

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