Professional/Administrative

Associate Director of Prospect Management

Full Time

Office of Advancement

Relationship Development

Colgate University, a top-ranked liberal arts college, is seeking an Associate Director of Prospect Management to play an integral role in supporting the university’s fundraising efforts.
Founded in 1819, Colgate is a small, highly selective residential liberal arts college for students of talent who are preparing for lives of leadership and productive citizenship. Colgate University enjoys a strong tradition of philanthropy and engagement, having successfully raised over $480 million from more than 34,500 community members during Passion for The Climb: The Campaign for Colgate, completed in 2012. On an annual basis, more than 56% of Colgate’s alumni engage with the University through philanthropy, volunteering, or engaging at online and in person programs, including signature events like Reunion that draws in more than 2500 alumni and guests. This tradition of philanthropy paired with strong levels of alumni affinity position Colgate well for even greater success, as the Vice President and his team prepare to lead the community into an historic and comprehensive campaign. At this pivotal moment in the University’s history, Colgate is seeking an Associate Director of Prospect Management to help guide and support our gift officers’ fundraising efforts. The person in this position will be responsible for creating and maintaining leadership and major gift officer portfolios using qualitative data and a thoughtful review of portfolio analytics. She/he/they will work with gift officers and the relationship development team to ensure timely progress of prospects through the fundraising pipeline. The successful candidate will possess advanced interpersonal and communication skills and have a strong desire to learn, coach and creatively collaborate with passionate fundraisers.

Accountable for prospect and portfolio management: creating and maintaining portfolios for annual and major gift officers; tracking movement of prospects and proposals in and through NXT; and communicating strategies and processes that support the university’s fundraising goals.

Customer Service/Problem Solving

Demonstrated ability to understand, prioritize and respond to requests for information and to determine and respond to root cause of request or problem.

Research

Demonstrated ability to understand and make use of research methodologies and techniques to produce useful information/reports with some direction. Ability to understand data bases and ability to manipulate data to provide useful information about donors and prospects. Ability to become proficient with software tools and packages relevant to produce reports.

Technology

Demonstrated ability to understand and use functionality of department-specific applications and technology. Ability to apply technology tools to develop and produce reports and manage information.

Prospect Management

Demonstrated ability to understand and build effective portfolios for gift officers. Demonstrated ability to use relevant metrics to determine success of gift officers and prospect potential.

Data Synthesis

Demonstrated expertise in relevant data sets sufficient to identify errors and inconsistencies in reports and data tables. Demonstrated expertise in data analysis sufficient to leverage effectiveness in pursuit of individual and department goals. Demonstrated ability to identify key metrics, specify requirements in building these metrics and inform key decisions based upon the results of same.

Project Management

Demonstrated ability to organize duties and complete projects in a timely manner.

Personal Accountability for Results

Takes responsibility for decisions, performance, and outcomes; behaves in a responsible manner with a positive attitude; shows self-awareness and openness to feedback.

Effective Communication

Demonstrates effective written and oral communication skills; shares information and seeks input from others; adapts communication to diverse audiences; protects private and confidential information.

Problem Solving and Decision Making

Analyzes and prioritizes situations to identify and solve problems; generates solutions to improve efficiency and quality; involves others in solving problems and making decisions; factors organizational goals into decisions; makes clear, transparent, and timely decisions.

Change Management

Responds positively to changing university initiatives and readily adapts behavior to maintain effective performance; understands the long-term direction of the university and can relate this to departmental area; adapts to new methodologies; identifies and acts on areas where change is appropriate.

Leadership and Teamwork

Applies skills and knowledge to provide a climate to achieve departmental and organizational success; balances individual and department goals; helps others perform at their best; builds productive relationships to enhance individual and organizational effectiveness; treats others with respect; resolves conflicts among team members.

Creativity and Innovation

Generates, explores, encourages, and implements innovative ways of creating strategic value for the university, division, department, and individual level; critically assesses the effectiveness of new initiatives.

Diversity and Inclusion

Demonstrates respect for people and their differences; understands the benefits of a diverse workforce; earns the trust and respect of others; includes and welcomes others; works to understand the perspective of others; promotes opportunities to experience diversity within our community.

Sustainability

Understands the impact of decision making and personal behavior in achieving the university’s commitment to a sustainable and carbon-neutral campus; supports and advances the university’s sustainability initiatives; influences others to use sustainable practices.

Advanced interpersonal skills, including clear written and verbal communication, are essential.

Candidates must be capable of working collegially and effectively with a diverse group of colleagues on a daily basis.

The ability to handle confidential material with utmost discretion is critical.

Fluency in computer technologies, information systems, and relational databases is required.

Must be well organized, detail oriented and able to work independently as well as part of a team.

Three (3) years of experience in a higher education or nonprofit fundraising setting is preferred, with additional experience managing multiple projects.
Experience in prospect management, research, and/or analytics is preferred.

A minimum of a Bachelor’s degree is required.

Colgate has a diverse student, faculty, staff, and alumni population representing a variety of races, gender identities, social economic status, sexual orientations, languages, national origins, etc. Our Diversity, Equity & Inclusion Plan presents a framework for continuing the creation of an inclusive campus and engaging the Colgate community in this effort in the years ahead.

Please describe how you would connect and work with a diverse community. You can upload the statement under the Diversity Statement document heading. A diversity statement can be any length (e.g. paragraph or page). For information on how to write a diversity statement, see our Guidance on Crafting Diversity Statements.

2021S098Posting

No

Weekdays, with occasional weekends.

09/23/2021

Yes

It is the policy of Colgate University not to discriminate against any employee or applicant for employment on the basis of their race, color, creed, religion, age, sex, pregnancy, national origin, marital status, disability, protected Veterans status, sexual orientation, gender identity or expression, genetic information, being or having been victims of domestic violence or stalking, familial status, or any other categories covered by law. Colgate is an Equal Opportunity/Affirmative Action employer. Candidates from historically underrepresented groups, women, persons with disabilities, and protected veterans are encouraged to apply.

CAMPUS CRIME REPORTING AND STATISTICS
The Campus Safety Department will provide upon request a copy of Colgate’s Annual Security and Fire Safety Report. This report includes statistics as reported to the United States Department of Education for the previous three years concerning reported: 1. crimes that occurred on-campus; in certain off-campus buildings or property owned or controlled by Colgate University; and on public property within, or immediately adjacent to and accessible from, the campus and 2. fires that occurred in student housing facilities. The report also includes institutional policies concerning campus security and fire safety, such as policies concerning sexual assault, life safety systems, and other related matters. To obtain a copy, contact the Campus Safety Compliance Manager via e-mail at cusafety@colgate.edu. You may also access the report from the Campus Safety web page at: www.colgate.edu/offices/support/campussafety.