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Administrative Program Support 1 and 2, Korey Stringer Institute

Employer
University of Connecticut
Location
Storrs Campus

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Job Details

Search #: 495710
Work type: Full-time
Location: Storrs Campus
Categories: Administrative Services

JOB SUMMARY

The Korey Stringer Institute within the Department of Kinesiology at the University of Connecticut is seeking two highly dynamic and team-oriented individuals with creative energy to contribute to a culture that values community, inclusion, excellence, and strategic growth. The successful candidates must have administrative skills and the desire to contribute to business operations, as well as be open-minded, efficient, process-oriented, organized, and customer service-driven. Both positions report to the Director of the Korey Stringer Institute (KSI). The Korey Stringer Institute’s mission is to provide research, education, advocacy, and consultation to maximize performance, optimize safety, and prevent catastrophic injury for the athlete, warfighter, and laborer.

The Administrative Program Support 1 and 2 positions both support the day-to-day operations of the Korey Stringer Institute, including supporting research studies, event planning, service projects, and advocacy work. They perform routine administrative functions of the office; coordinate workflow and process administrative paperwork; provide financial support to KSI; are responsible for regular communications with University offices and outside agencies to request or provide information or to clarify procedures; and perform other duties as assigned.

DUTIES AND RESPONSIBILITIES

Administrative Program Support 1

  • Serve as a main point of contact for the Korey Stringer Institute (KSI) at the Gampel Pavilion location.
  • Facilitate inquiries from central offices
  • Provide administrative support to KSI Director and faculty
  • Maintain schedules for managers, supervisors, and other personnel. Schedule meetings, conferences, and day-to-day travel for the Department; process paperwork and reimbursements.
  • Assist the Direct of KSI with drafting and disseminating interdepartmental communications.
  • Responsible for purchasing, including procard purchases, and maintaining all associated records.
  • Responsible for MarketPlace order fulfillment for Department entrepreneurial services.
  • Communicate gift receipts to donors for the Department received through Foundation funding; process RFD and transfers through Papersave system.
  • Provide guidance and support to undergraduate student workers, including the hiring process and coordinating schedules.
  • Assist with communications/marketing for the KSI and its programs.
  • Responsible for facility maintenance needs and issues for Gampel; submit work orders and supervise the work and completion of repairs or maintenance.
  • Handle, process, and coordinate requests to access labs for faculty, students, and staff.

Administrative Program Support 2

  • Assist with account budgeting for KSI, as well as support handling cash and check deposits.
  • Responsible for purchasing, including procard purchases, and maintaining all associated records.
  • Serve as a resource on UConn policy and procedure for KSI faculty and Graduate Assistants regarding fiscal and administrative concerns.
  • Assist on projects related to the impact of athletic training services and state-level policies in maximizing safety in secondary school settings.
  • Provide support for ongoing efforts to organize individual state meetings with leaders from the high school associations and sports medicine advisory committees.
  • Coordinate medical-related event planning, correspondence, and coordination with medical professionals in each state; conduct related activities to support the Korey Stringer Institute, as assigned by the director.
  • In conjunction with the Department’s Business Services Supervisor, manage KSI fiscal and administrative activities; ensure compliance with regulations, policies, and procedures; identify and follow up to resolve problems.
  • Prepare financial transactions in the Kuali Financial System (KFS) and HuskyBuy for expenditures, reimbursements, purchases, working closely with KSI faculty and Graduate Assistants, the Business Services Supervisor, SPS, Accounting Office, and other offices at the University and outside agencies.
  • Responsible for processing RFD’s for KSI Foundation accounts; work with Foundation personnel to set up new vendors in the RFD system and facilitate RFD’s that are needed for offsite KSI events that require deposits and/or agreements.
  • Assist with human resource and payroll functions of department personnel (as needed)
  • Train, supervise, and establish the work schedules of student staff.
  • Assist in planning and carrying out related support activities, such as meetings, conferences, interviews; make all necessary arrangements, including travel, and coordinate details for the KSI Director and KSI stakeholders.

MINIMUM QUALIFICATIONS

  • Associate’s degree and two to three years of related experience or equivalent combination of education and experience
  • Experience with fiscal or bookkeeping functions in daily operations of an office or organization
  • Demonstrated experience working in a highly demanding and fast-paced office environment.
  • Excellent interpersonal skills and the ability to work effectively with staff, administrators, students, and individual groups both inside and outside the University.
  • Excellent verbal and written communication skills.
  • Strong organizational skills with demonstrated attention to detail.
  • Strong customer service skills.
  • Working knowledge of Microsoft Office applications.
  • PREFERRED QUALIFICATIONS

    • Bachelor’s degree in a related field, preferably in the medical/health field, and two years related experience or equivalent combination of education and experience.
    • Two or more years of related experience in medical/health science areas.
    • Three or more years of related experience in a highly demanding, fast-paced office environment.
    • Demonstrated experience using software, such as Concur & Huskybuy.
    • Experience using Kuali Financial Systems.
    • Strong audit, analytical and problem-solving skills.
    • Demonstrated ability to clearly communicate financial information both verbally and in writing.
    • Accounts payable experience including reconciliations and use of basic accounting principles and arithmetic.
    • Ability to identify and resolve problems efficiently, effectively, and independently.

    APPOINTMENT TERMS

    These are full-time, one-year end-dated positions subject to renewal depending upon funding and performance. Position level and salary will be determined based on successful candidates’ training and experience.

    TERMS AND CONDITIONS OF EMPLOYMENT

    Employment at the University of Connecticut is contingent upon the successful candidate’s compliance with the University’s Mandatory Workforce COVID-19 Vaccination Policy. This Policy states that all workforce members are required to have or obtain a Covid-19 vaccination as a term and condition of employment at UConn, unless an exemption or deferral has been approved.

    Employment of the successful candidate is contingent upon the successful completion of a pre-employment criminal background check.

    TO APPLY

    Please apply online at https://hr.uconn.edu/jobs, Staff Positions, Search #495710 to upload a resume, cover letter, and contact information for three (3) professional references. Screening of applications will begin immediately. Preference will be given to applications received by October 19, 2021.

    This job posting is scheduled to be removed at 11:55 p.m. Eastern time on November 5, 2021.

    All employees are subject to adherence to the State Code of Ethics which may be found at http://www.ct.gov/ethics/site/default.asp.

    The University of Connecticut is committed to building and supporting a multicultural and diverse community of students, faculty and staff. The diversity of students, faculty and staff continues to increase, as does the number of honors students, valedictorians and salutatorians who consistently make UConn their top choice. More than 100 research centers and institutes serve the University’s teaching, research, diversity, and outreach missions, leading to UConn’s ranking as one of the nation’s top research universities. UConn’s faculty and staff are the critical link to fostering and expanding our vibrant, multicultural and diverse University community. As an Affirmative Action/Equal Employment Opportunity employer, UConn encourages applications from women, veterans, people with disabilities and members of traditionally underrepresented populations.

    Advertised: Oct 05 2021 Eastern Daylight Time
    Applications close: Nov 05 2021 Eastern Daylight Time

    Organization

    Working at UCONN

    The University of Connecticut is a national leader among public research universities, with more than 30,000 students seeking answers to critical questions in classrooms, labs, and the community. A culture of innovation drives this pursuit of knowledge throughout the University’s network of campuses. Connecticut’s commitment to higher education helps UConn attract students who thrive in the most competitive environments, as well as globally renowned faculty members. Our school pride is fueled by a history of success that has made us a standout in Division I athletics. UConn fosters a diverse and vibrant culture that meets the needs and seizes the opportunities of a dynamic global society.

    Find Us
    Website:
    Telephone
    860-486-3034
    Location
    9 Walters Avenue
    Storrs
    Connecticut
    06269
    United States
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