Position Title:Office Support Specialist (12691) Occupational Area:04 Department:665620 - Teaching and Learning Job Posting Description:
Illinois Residency Requirement: This position requires current Illinois residency to apply.
The Office Support Specialist will assist in providing clerical and administrative support 38 full time faculty and instructors and four (4) part-time lecturers in the School of Education, Health and Human Behavior’s Teaching and Learning department. Support provided will include:
-Gather and effectively communicate on-campus resources available to assist units in meeting established diversity goals.
-Document prep such as non-tenure track faculty contracts and faculty evaluations.
-Serve as back-up for department budget maintenance, updating department fiscal records and budgetary spreadsheets as needed.
-Assist Chair and Program Directors in developing course schedules and entering in to system; monitor CougarNET and Banner systems concerning enrollment, classroom location and instructor.
-Maintain all department records and files including confidential faculty and call staff personnel files, new employee files and student worker documentation.
-Order textbooks and materials for courses each semester; obtain desk copies or other materials for faculty and staff during assigned time period; and work with Cougar Store and Textbook Services concerning rental and purchases of books for students.
-Maintain department equipment and key inventory, including yearly inventory for computer equipment and updating scholarship plaques.
-Serve as the department liaison with other SIUE departments and outside entities to support SEHHB mission of equity and inclusion.
This position works in conjunction with another Office Manager in the department. The support staff will partner together to develop work-flow practices and procedures to ensure efficiency in workload. Further duties and responsibilities may be assigned based on the needs and goals of the department.
This position is a current civil service vacancy at Southern Illinois University Edwardsville and will close to applicants at end of business day, 11:59 pm CST, on the posting end date. SIUE offers an exceptional array of benefits to all full-time and part-time (50% or more) employees including medical, dental and life insurance; tuition waivers; financial savings plans; vacation and sick leave; and pension plan as part of a total compensation package to eligible employees.
Southern Illinois University Edwardsville nurtures an open, respectful, and welcoming climate that facilitates learning and work. SIUE is committed to education that explores the historic significance of diversity in order to understand the present and to better enable our community to engage the future. Integral to this commitment, Southern Illinois University Edwardsville strives for a student body and a workforce that is both diverse and inclusive. For more on our Statement of Diversity, visit: https://www.siue.edu/about/mission-goals-plans/diversity.shtml
Our Cougar Commitment: Fall 2021
During the COVID-19 pandemic, Southern Illinois University Edwardsville is focused on preserving the health and safety of our community while serving our students with excellence. We want our community to thrive, our institution to remain open, and our students, faculty, and staff to remain healthy. Face masks are required for everyone indoors with some limited exceptions. Plexiglass shields, socially distanced lines, increased cleaning protocols, decreased capacity numbers, and free on-site testing is offered to all staff and students. We continually monitor surrounding conditions as well as CDC and IDPH guidance. While vaccines are not required on campus, we strongly recommend faculty and staff get a COVID-19 vaccine to protect themselves, their loved ones, and our community. SIUE faculty, staff, and students that are not fully vaccinated are required to participate in weekly COVID-19 screening testing provided free of charge.
For more information on our Cougar Commitment and COVID mitigation strategies on campus, visit:
To Apply for this Vacancy:
Click the “Apply for Position” button at the top of the job description page. This will prompt you to access your existing HireTouch account or create a new account, only create a new account if you have NEVER done so previously. After logging in or completing your new profile, you can then complete the required SIUE application documents for each individual position. Please be sure to complete updated 2021 forms that are attached to the job located under your Applicant Profile box.
Applicants must submit an updated and complete Civil Service Application, which must include complete employment history, through HireTouch. If you do not possess any employment history, you must indicate this within the employment history section of the application. Your application should reflect all relevant skills and experience related to the minimum qualifications listed for this position. While a resume may be submitted with the application, data for each employer must be listed on this application form. (The words "See Resume" may only be used as a substitute in the section entitled "Specific Duties Performed".) If the application is incomplete you will not be considered for the position as our office will be unable to evaluate your application to determine if you possess the required minimum qualifications.
If qualifying by education or to qualify for a required educational prerequisite, you must submit your transcripts, including those for SIUE, at the time of application. Applicants qualifying for Veteran’s preference must submit a copy of form DD214 at the time of application. For additional information, please visit: Eligibility Criteria and Point Allocation and Proof of Eligibility. Please submit any other licenses or certifications related to the position at the time of application.
Applicants will be subject to a background check and/or drug screening prior to an offer of employment. Some positions are represented by a union and may require union dues.
For more information, please visit the Office of Human Resources website at www.siue.edu/human-resources or call Civil Service Testing at 618-650-2190.
Minimum Acceptable Qualifications:
1. High school graduation or equivalent.
2. One (1) year (12 months) of work experience comparable to the second level of this series.
3. Any one or any combination of the following, totaling two (2) years (24 months) of experience in the categories below:
A. Work experience performing office/clerical activities, including use of computer systems.
B. College or university course work in any curriculum:
-Twelve (12) semester hours = six (6) months.
-Twenty-four (24) semester hours = twelve (12) months.
-Thirty-six (36) semester hours = eighteen (18) months.
-Forty-eight (48) semester hours = twenty-four (24) months.
-Interest in, or experience in teacher education.
-Demonstrated commitment to valuing diversity and contributing to an inclusive working and learning environment.
-Experience in diversity related programs OR equivalent education/experience (preferably two or more years).
-Knowledgeable about DEI best practices, or ability to work closely with marginalized populations and communities.
-Able to communicate effectively and respectfully with diverse faculty, staff, and students.
-Comfortable with identifying and pursuing creative problem solving.
FLSA Exemption Status:Non-Exempt Posting Salary:$2,654.60 Monthly (Non-Negotiable); Excellent benefits package. Location:SIU Edwardsville Main Campus Work Week:Monday - Friday Shift Hours:8:00 a.m. - 4:30 p.m. Posting Start Date:10/15/2021 Posting End Date:10/29/2021