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Admin Support Associate

Employer
The University of North Carolina at Charlotte
Location
Grigg 306

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Administrative Jobs
Institutional & Business Affairs, Clerical & Administrative Support
Employment Type
Full Time
Institution Type
Four-Year Institution
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Job Details

Vacancy Open to:

All Candidates

Employment Type:

Permanent - Full-time

Hours per week:

40

Months per year:

12

Position Number:

001983

NC Salary Grade Equivalency:

GN04

Classification Title:

Admin Support Associate - Journey

Working Title:

Admin Support Associate

Salary Range:

$31,200 - $36,177

Anticipate Hiring Range:

$31,200 - $33,858

FLSA Status:

Non Exempt

Division:

Academic Affairs

Department:

Col Liberal Arts & Science (Col)

Work Unit:

Physics and Optical Science

Work Schedule:

8:00 am – 5:00 pm; Monday – Friday

Primary Purpose of Position:

The primary purpose of this position is to provide customer service and support to students, faculty, and staff. General office duties are also performed as needed.

Minimum Education/Experience:

Required Minimum Qualifications:

Graduation from high school; or an equivalent combination of education and experience.

University Preferred Qualifications:

Graduation from high school, or completion of its equivalency, and two years of office/clerical work experience; or an equivalent combination of training/experience.

Essential Job Duties:

  • Departmental contact for faculty/staff/student purchases made via department purchasing card and purchase order – including PO receiving, change requests, returns, electronic check requests, obtaining invoices and receipts
  • Function as the departmental travel specialist – assisting faculty, staff, and students with the coordination of travel and associated pre and post-travel paperwork
  • Initiates invoicing for internal recharge unit and follows up with internal and external clients when timely payments are not received
  • Monitor department purchasing card transactions and complete monthly reconciliation
  • Obtain vendor information, encumbrance reports, paid order/expense reports
  • Obtain invoices and relevant information to resolve purchasing issues/discrepancies
  • Submit student hiring forms
  • Adhere to university policies and procedures as related to vendors, travel, purchasing, reimbursements

Other Work Responsibilities:

  • Act as backup for Business Services Coordinator
  • Communicate with budget offices to resolve issues when directed by supervisor
  • Use an Excel spreadsheet to track and reconcile budgets
  • Deposit checks with the Cashier’s Office
  • Cross-train with other Physics Department admins to provide backup
  • Other duties as assigned

Departmental Preferred Experience, Skills, Training/Education:

  • Intermediate experience with Microsoft Office, particularly with creating and using Microsoft Excel spreadsheets
  • Experience working with faculty and students in a college/university setting
  • Ability to work independently and as a team
  • Strong interpersonal skills and evidence of an ability to work with a diverse clientele
  • Ability to learn/use campus-specific systems such as Banner, 49er Mart, Bank of America Works, Google Mail
  • Good time management skills – the ability to coordinate day to day workload and prioritize ongoing projects and tasks
  • Troubleshooting and solving complex problems
  • Attention to detail with accuracy
  • Ability to adapt to change

Work Location:

Grigg 306

Posting date:

10/02/2021

Closing date:

10/17/2021

Proposed Hire Date:

11/01/2021

Special Notes to Applicants:

Please submit a resume and cover letter with your application.
* These documents are used to evaluate your written communication skills as well as supporting documents of your knowledge, skills, abilities, education, and professional experience.
Please ensure your full range of knowledge, skills, abilities, experience, and education are listed on your application.
* Do not write ‘see resume’ on your application when completing the job duties section.
If you answer the questions at the end of the application, please ensure your application reflects the knowledge, skills, abilities, and experiences to support your answers (see job duties section of previous employment).
* Failure to answer the questions at the end of the application will not preclude your application from consideration, but it may result in your application not receiving full consideration of your knowledge, skills, abilities, education, and experience.

Organization

About Us

UNC Charlotte is North Carolina's urban research university. It leverages its location in the state's largest city to offer internationally competitive programs of research and creative activity, exemplary undergraduate, graduate and professional programs, and a focused set of community engagement initiatives. UNC Charlotte maintains a particular commitment to addressing the cultural, economic, educational, environmental, health, and social needs of the greater Charlotte region. 

Located in the state’s largest metropolitan area, UNC Charlotte is among the fastest growing universities in the UNC System.  A large public university with a small college feel, UNC Charlotte’s 1,000-acre campus is the home away from home for more than 29,000 students.  The University offers internationally competitive research and creative activity opportunities and exemplary undergraduate, graduate and professional programs coupled with a focused set of community engagement initiatives that enrich the region’s quality of life.

In fulfilling our mission, we envision a University that promises:

  • An accessible and affordable quality education that equips students with intellectual and professional skills, ethical principles, and an international perspective.
  • A strong foundation in liberal arts and opportunities for experiential education to enhance students’ personal and professional growth.
  • A robust intellectual environment that values social and cultural diversity, free expression, collegiality, integrity, and mutual respect.
  • A safe, diverse, team-oriented, ethically responsible, and respectful workplace environment that develops the professional capacities of our faculty and staff.

To achieve a leadership position in higher education, we will:

  • Rigorously assess our progress toward our institutional, academic, and administrative plans using benchmarks appropriate to the goals articulated by our programs and in our plans.
  • Serve as faithful stewards of the public and private resources entrusted to us and provide effective and efficient administrative services that exceed the expectations of our diverse constituencies.
  • Create meaningful collaborations among university, business, and community leaders to address issues and opportunities of the region.
  • Develop an infrastructure that makes learning accessible to those on campus and in our community and supports the scholarly activities of the faculty.
  • Pursue opportunities to enhance personal wellness through artistic, athletic, or recreational activities.
  • Operate an attractive, environmentally responsible and sustainable campus integrated with the retail and residential neighborhoods that surround us.

Dual Career

The University of North Carolina at Charlotte is committed to the recruitment and retention of highly qualified and productive faculty, administrators, and other professional staff members. We recognize that career decisions are influenced by family considerations.  For up to one year from the date of an employee’s relocation to Charlotte, the University will assist the employee’s  spouse or domestic partner with efforts to find employment within the University and/or within the surrounding area.

Diversity at UNC Charlotte

UNC Charlotte is committed to cultivating diversity and inclusion throughout the campus. Our campus community is comprised of people who represent the wide breadth of gender identities, sexualities, races and ethnicities, faith traditions, nationalities, and other social groups and backgrounds.  All of these identities and experiences enrich the University as a whole.  UNC Charlotte strives to celebrate and leverage the benefits of this diversity, and to sustain an inclusive and welcoming environment for all students, faculty, and staff.

To learn more about plans, programs, resources and news and events relating to diversity and inclusion at UNC Charlotte please use the following link: https://diversity.uncc.edu/

To access the full text of the UNC Charlotte Plan for Campus Diversity, Access and Inclusion please use the following link: https://diversity.uncc.edu/sites/diversity.uncc.edu/files/media/Campus%20Plan%20for%20Diversity%2C%20Access%2C%20and%20Inclusion%202016.pdf

Optional text if space allows….

Overview of the UNC Charlotte Plan for Campus Diversity, Access and Inclusion.

The goal of quality education for all at UNC Charlotte is the foundation for our Diversity Plan.  At its fullest potential, higher education allows students to interact with people from different backgrounds and to engage a range of ideas and perspectives.  This educational experience cultivates the skills that graduates will need to function adeptly in a global society.  

As North Carolina and the Charlotte region undergo rapid population growth and demographic change, UNC Charlotte must respond to the needs of a more diverse student population. It is imperative that the University prepare its students to become leaders and thriving citizens in a pluralistic and multicultural society. In adopting our Diversity Plan, we affirm that:

  •  

    • We believe that a diverse faculty, staff and student body are critical in advancing teaching, scholarship, and community engagement at UNC Charlotte.
    • We are committed to enhancing opportunities for living, working and learning in a diverse environment
    • We are committed to educating our students to interact effectively and respectfully in the global community. 

      The Plan identifies components of a diverse campus community and outlines steps toward building an inclusive environment that promotes the success of all students, faculty, and staff. It is a living document that affirms our institutional values and is designed to offer guidance to University departments and units for achieving the University goals for diversity.  The seven broad objectives of the Diversity Plan are:

      1: Promote a broad understanding of goals for diversity, access, and inclusion for the University through active outreach to the campus community.

      2: Recruit and graduate a diverse student body that reflects community diversity and addresses the state’s need to increase access to higher education for historically underrepresented and economically disadvantaged students.

      3: Increase the recruitment of underrepresented faculty and advance their progression through the faculty ranks.

                  4: Increase the representation of staff from underrepresented groups.

      5: Ensure the presence of institutional environments and course development that enhance learning and appreciation for the full range of diversity.

      6: Develop external relationships with the community to enhance diversity on and off campus.

                  7: Ensure the Success of the Plan through Assessment, Accountability, and Recognition.

       

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