Description
University of Colorado | CU Anschutz Medical Campus

School of Medicine, Department of Medicine, Division of Allergy and Clinical Immunology

Administrative Assistant I

Position # 00789873 – Requisition #23069

* Applications are accepted electronically ONLY at www.cu.edu/cu-careers *

The University of Colorado has a requirement for COVID-19 vaccinations and full completion thereof by 9/1/21 or upon start date.  Information regarding this requirement, and exemptions can be found at:

Anschutz: https://www.ucdenver.edu/docs/librariesprovider284/default-document-library/3000-general-admission/3012---covid-19-vaccination-requirement-and-compliance.pdf?sfvrsn=4e9df3ba_2

Denver: https://www.ucdenver.edu/coronavirus

Exemptions vary by campus location/department.

Campus/Unit-Specific Exemptions:

• Anschutz Campus – Exemptions are allowed for medical or religious reasons.
• Denver Campus - Exemptions are allowed for medical, religious, or personal reasons.
• Consolidated/Central Services Administration – Will follow Anschutz policy on exemptions.

The University of Colorado Anschutz Medical Campus seeks individuals with demonstrated commitment to creating an inclusive learning and working environment. We value the ability to engage effectively with students, faculty and staff of diverse backgrounds.

The Department of Medicine, Division of Allergy and Clinical Immunology has an opening for a full-time University Staff (unclassified) Administrative Assistant I position.

The University of Colorado Anschutz Medical Campus is a public education, clinical and research facility serving 4,500 students, and a world-class medical destination at the forefront of life-changing science, medicine, and healthcare. CU Anschutz offers more than 42 highly rated degree programs through 6 schools and colleges, and receives over $500 million in research awards each year. We are the single largest health professions education provider in Colorado, awarding nearly 1,450 degrees annually. Powered by our award-winning faculty, renowned researchers and a reputation for academic excellence, the CU Anschutz Medical Campus drives innovation from the classroom to the laboratory to the delivery of unparalleled patient care. Read CU Anschutz Quick Facts here.

This class describes the fully-operational administrative assistant. Positions in this level provide basic administrative support duties which may be limited to one activity or include a variety of basic support activities. Tasks are performed within established and known systems, processes, and operations. Illustrations of the nature of work include, but are not limited to, any of the following: completing and processing forms; screening documents against set requirements, comparing them with established references, and verifying their accuracy and completeness to determine eligibility for admission or to issue licenses, certificates, permits, diplomas, or other official documents; scheduling business and client appointments, business meetings, hearings, exams, and rooms; making transportation, lodging, and meeting room reservations; taking registrations or orders; screening calls, taking messages, greeting clients, referring people; retrieving, sorting and sequencing, labeling, circulating, and purging files and their contents; composing, formatting, producing, proofing, and copying documents, including correspondence for others’ signature according to detailed instructions; tracking the status of funds, documents, and actions; collecting and depositing fees, issuing receipts and refunds, and balancing figures on monthly reports; searching for, gathering, and verifying information and documents for reports; computing data such as leave balances, work and credit hours, dates, grade point averages, rankings, postage, billing charges, etc., and filling in predetermined object codes and account numbers on forms; sorting, weighing, metering or stamping, picking up, and delivering mail; placing orders with established vendors, verifying accuracy of shipments, issuing, and inventorying items, supplies, subscriptions, etc.

Position Emphasis: 

The Division of Allergy and Clinical Immunology currently seeks an Administrative Assistant I with demonstrated commitment to creating an inclusive learning and working environment. We value the ability to engage effectively with students, faculty and staff of diverse backgrounds. This is a front desk reception position that will monitor front door access and greet visitors as well as provide administrative support to Directors, Office Manager, and staff. Position is responsible for file room duties including scanning projects, purging and archiving. Manages supplies inventory, distributes mail on site and on campus, updates the Division’s contact directory, sends reminder emails, reserves conference rooms and assists with room set up and clean up.

Examples of Work Performed:

• Monitor access of all entrants to the facility per FDA regulation.
• Provide assistance to the Directors, Office Manager and all administrative and lab staff, as needed.
• Keep patient record file room up to date, and orderly which includes filing, file purging, and scanning of documents for archive.
• Manage office supply inventory.
• Retrieve and distribute USPS mail and intercampus mail on site and on campus.
• Maintain the office and lab contact directory including internal contacts and client (hospital and outside lab) contacts.
• Assist with conference room reservations, presentation set up and food orders.
• Assist with transport of blood samples to the hospital clinical lab while following biological transport regulations and temperature monitoring and recording protocols.

This description is a summary only and is describing the general level of work being performed, it is not intended to be all-inclusive. The duties of this position may change from time to time and/or based on business need. We reserve the right to add or delete duties and responsibilities at the discretion of the supervisor and/or hiring authority.

Salary and Benefits:

The salary range (or hiring range) for this position has been established at $30,684 - $33,924.  

The salary of the finalist(s) selected for this role will be set based on a variety of factors, including but not limited to, internal equity, experience, education, specialty and training.

The above salary range (or hiring range) represents the University’s good faith and reasonable estimate of the range of possible compensation at the time of posting.

This position is eligible for overtime compensation.

Your total compensation goes beyond the number on your paycheck. The University of Colorado provides generous leave, health plans and retirement contributions that add to your bottom line.

Benefits: https://www.cu.edu/employee-services/benefits

Total Compensation Calculator: http://www.cu.edu/node/153125

Diversity and Equity:

The University will provide reasonable accommodations to applicants with disabilities throughout the employment application process. To request an accommodation pursuant to the Americans with Disabilities Act, please contact the Human Resources ADA Coordinator at hr.adacoordinator@ucdenver.edu.

The University of Colorado Denver | Anschutz Medical Campus is committed to recruiting and supporting a diverse student body, faculty and administrative staff. The university strives to promote a culture of inclusiveness, respect, communication and understanding. We encourage applications from women, ethnic minorities, persons with disabilities and all veterans. The University of Colorado is committed to diversity and equality in education and employment.

The University of Colorado Denver | Anschutz Medical Campus is dedicated to ensuring a safe and secure environment for our faculty, staff, students and visitors. To assist in achieving that goal, we conduct background investigations for all prospective employees.

Qualifications
Minimum Qualifications:

• One (1) year of administrative support experience that included working in a front desk/reception role.

Substitution: Appropriate education will substitute for the required experience on a year-for-year basis.

Applicants must meet minimum qualifications at the time of hire.

PLEASE NOTE: Candidates will be responsible for travel expenses related to the interview process and any relocation expenses, if applicable.

Preferred Qualifications:

• High School Diploma or General Education Diploma (GED).
• Experience in a University setting preferred.
• Experience utilizing Microsoft Word and Microsoft Excel.
• Experience working in a medical institution or higher education setting.

Competencies:

• Ability to communicate effectively, both in writing and orally
• Ability to manage multiple priorities and stay focused in a busy office setting
• Outstanding customer service skills
• Ability to manage multiple task in a timely matter
• Attention to detail
• Ability to establish and maintain effective working relationships with employees at all levels throughout the institution.
• Outstanding customer service skills and ability to maintain a professional demeanor
• Ability to take initiative to establish work priorities and follow-through to ensure time completion of activities

Job Category: Administrative Support and Related
Primary Location: Aurora
Schedule: Full-time
Posting Date: Jan 12, 2022
Unposting Date: Ongoing