Department Specialist (Administrative Specialist, Administrative)

Job Details

The College of Arts and Sciences is seeking to hire five experienced Administrative Specialists, Administrative (Working Title: Department Specialist).  Reporting to the designated department chair, this position will be responsible for performing administrative duties by coordinating the daily operations of the Department: Chemistry, Computer Science, Dean’s Office (2 positions), Geosciences, Mathematics and Statistics or Psychology.  The essential duties and responsibilities of the Department Specialist are the following:

  • Provides administrative support to the department chair and other departmental administrators
  • Routes and tracks tasks to administrative and academic services teams
  • Schedules department classroom and meeting spaces
  • Assists with student engagement events as needed
  • Coordinates student awards and scholarships within the department
  • Supports the department internal control policies and procedures
  • Supports the social media as needed
  • Supports department practicum/internship coordination as needed
  • Supports data collection for the department as needed
  • Supports department student organizations as needed
  • Assists department’s Director of Graduate Studies with graduate research and teaching appointments
  • Assists with the planning of meetings, conferences and events
  • Supervises student assistants
  • Assists with the department seminar program
  • Attends regular college-wide meetings as needed
  • Coordinates faculty candidates by setting up interview schedule
  • Arranges for periodic secure shredding of sensitive documents
  • Assists the program directors in completing the annual ACS report
  • Maintains and updates department list of faculty and staff

Bachelor's degree and two years of related experience; or high school diploma or GED and six years of related experience; or a combination of education and related experience.

College/Business Unit
10/19/21, 10:59:00 PM

College/Business Unit: College of Arts & Sciences
Location: Atlanta Campus
Job Posting: 01/14/22, 1:45:19 PM


Founded in 1913 in Atlanta, Georgia State University is the second-largest and one of four research institutions in the University System of Georgia. The University serves one-fourth of the graduate students in the university system; it is within a one-hour commute of more than one-third of the state’s population. Approximately 80 percent of all Georgia State alumni live and work in Georgia.georgia_state_university1.jpg

Georgia State’s main campus is located on 34 acres in downtown Atlanta. University centers in Alpharetta, Brookhaven, Buckhead and Henry County offer students convenient suburban locations for graduate courses in business and education.

More than 50,000 students annually attend Georgia State University. While 90 percent of the students are from Georgia, students also come from all 50 states and 160 countries. More than 1,400 international students attend Georgia State and graduate students comprise 31 percent of the student population.

georgia_state_university2.jpgThe University offers more than 52 degree programs in more than 250 fields of study – from public policy and African-American studies to biology and health sciences. Degrees are offered at the bachelor’s, master’s, specialist and doctoral levels through six units: the College of Arts and Sciences, J. Mack Robinson College of Business, College of Education, College of Health and Human Sciences, College of Law and Andrew Young School of Policy Studies. In addition to the numerous degree programs, Georgia State offers full- and part-time programs and day, evening and weekend classes.

Students have many choices in extracurricular activities including more than 22 fraternities and sororities; and some 250 chartered student groups, including 60 degree-related student groups, seven religious, 24 law-oriented and 22 multicultural/international groups; and 10 honor societies. There is also an active student government association which includes the student senate and the judicial board.

The Georgia State Panthers are members of the Colonial Athletic Association and compete in 16 NCAA Division I intercollegiate men’s and women’s sports, including basketball, baseball, softball, golf, tennis, track and volleyball. The university announced in April 2008 that is will begin Division I-AA football in 2010.

The university’s innovative Touch the Earth program brings outdoor recreation ranging from backpacking, rock climbing, sailing, kayaking, rafting and water-skiing to out-of-state snow-skiing and snorkeling trips. And WRAS, Georgia State’s popular 100,000-watt radio voice, is the most powerful student-run radio station in the United States.


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