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Associate/Assistant Dean Graduate Medical Education

West Virginia School of Osteopathic Medicine
Lewisburg, WV

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Employment Type
Full Time
Institution Type
Four-Year Institution
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Job Details

Position Title:

Associate/Assistant Dean Graduate Medical Education


Academic Affairs

Scheduled Hours Per Week:

37.5 hours

FLSA Status:


Job Description Summary:

The Associate or Assistant Dean for Graduate Medical Education (GME) is responsible for guidance and counseling of WVSOM students regarding postgraduate internship and residency programs and assuring that match guidelines are being met. The administrator with faculty appointment shall assist in assuring that all programs meet Accreditation Council for Graduate Medical Education (ACGME) and Specialty College requirements. This position supervises department staff and shall report directly to the Vice President of Academic Affairs and Dean.

This is a full-time, non-classified administrative position with a faculty appointment with full state benefits. Title, salary, and faculty rank shall be based on the final candidate’s qualifications. The position is exempt from FLSA provisions regarding overtime. Not all activities of this position occur within the confines of an 8:00-4:30 schedule and will require regular evening and weekend scheduling. Some travel including overnight travel is required. This position has been designated as essential. This means that when WVSOM is faced with an institutional emergency, employees in such positions may be required to remain at their work location or to report to work to protect, recover and continue operations at WVSOM. West Virginia School of Osteopathic Medicine is an equal opportunity employer and is committed to enhancing diversity among its faculty and staff.

Minimum Education:


Skills Required:

  • Earned Degree as Doctor of Osteopathic Medicine (D.O.) or Doctor of Medicine (M.D.) from an accredited college. Candidate must be board certified.
  • Eligible for a current license to practice medicine in the State of West Virginia.
  • For Associate Level – requires a minimum of five (5) years of experience in academic administration and experience in graduate medical education at the level of Assistant Dean, Associate Dean, Residency Program Director, and/or Director of Medical Education.
  • For Assistant Level – requires two (2) years of experience as residency program director or a minimum of two (2) years as a core faculty member within a residency program.
  • The candidate should have a working knowledge of affiliation and aggregation agreements, ACGME and specialty college residency requirements.
  • The candidate must have experience with counseling students in residency placement.
  • The successful candidate will have strong leadership skills with experience with budgets, effective management, and a background in health policy. Must have excellent communication and interpersonal skills.

Duties and Responsibilities:

General Duties and Responsibilities for Assistant/Associate Dean Under the supervision of the Vice President of Academic Affairs and Dean:

  • Assists with providing student advising regarding their pathway to residency. Advises and counsels students (OMS I through IV) regarding career choices, residency placement, match issues/strategies and rotation planning.
  • Assists affiliated hospitals with developing new postdoctoral training programs by consulting and advising.
  • Advises each GME program including the development and review of their curriculum, evaluation process, recruitment, and educational didactic series.
  • Supervise all department employees including (but not limited to) GME Program Coordinator, Director of Rural Outreach, Executive Director Southeastern AHEC, and others as assigned.
  • Suggest necessary documentation and ensures record keeping of postdoctoral accreditation reports and files for partner residency program and trainees.
  • Work with partner residents in their completion of the requirements for being granted “certificates of completion” of their graduate programs
  • Develop and maintain knowledge of all ACGME, Specialty College, Joint Commission on Accreditation of Healthcare Organizations (JCAHO), and any other pertinent internship and residency regulations.
  • Maintain and oversee WVSOM Match data information.
  • Serves as the Chief Academic Officer for the Mountain State OPTI (educational consortium), works collaboratively with CEOs of MSOPTI hospital partner, Chairs multiple committees, serves as WVSOM’s representative to hospitals and their postgraduate programs and ensures MSOPTI training is of the highest quality.
  • Responsible for originating and retaining all affiliation and aggregation agreements between WVSOM and partner institutions.
  • Prepare and oversee departmental budgets.
  • Develop and initiate in-service training and leadership training programs.
  • Participate as an active team member with WVSOM Associate and Assistant Deans and Campus Directors for the purpose of developing and implementing the statewide campus system including GME related topics for OMS III and IV.
  • Assist with the development and implementation of OSCEs for partner internship and residency programs.
  • Provides oversight of Southeastern AHEC programs and services provided by WVSOM.
  • Recommends prospective adjunct clinical faculty to the Vice President for Academic Affairs and Dean.
  • Teach and facilitate as requested by the Vice President for Academic Affairs and Dean.
  • Perform other related duties as assigned.

Open Until Filled:


Quick Link to Posting:


The mission of the West Virginia School of Osteopathic Medicine (WVSOM) is to educate students from diverse backgrounds as lifelong learners in osteopathic medicine and complementary health related programs; to advance scientific knowledge through academic, clinical and basic science research; and to promote patient-centered, evidence based medicine.

WVSOM is dedicated to serve, first and foremost, the state of West Virginia and the special health care needs of its residents, emphasizing primary care in rural areas.

Because of our outstanding medical education programs. Because of our latest high-tech learning tools. Because WVSOM has a sense of community togetherness and family feeling.

Reason #1: The feel of a small school with a national reputation
Our legacy of excellence has earned WVSOM national recognition for many years as a leader in the nation for family medicine, primary care and rural medicine by the highly regarded U.S. News & World Report. With a passion for providing the best osteopathic medical education, WVSOM fosters the development of caring and compassionate physicians.  WVSOM has also been named by The Chronicle of Higher Education in “Great Colleges to Work For.”

Reason #2: Education is our top priority
At WVSOM, our faculty is dedicated to our principal mission: educating osteopathic students in all areas of medicine. Because we are a free standing program—not part of a larger university—our faculty of nationally and internationally recognized PhDs, DOs and MDs are free to focus on the education of our students. Their passion for teaching and commitment to lifelong learning are the hallmarks of a WVSOM medical education.

Reason #3: Preparing students for primary care and all other specialties
WVSOM is leading the charge to elevate community-based services to a more prominent position in our nation’s health care system. With the firm medical education that we provide, students are well prepared to succeed in any field of medicine they choose to pursue.

Reason #4: Curriculum to maximize learning style
WVSOM presents a 21st century, clinically integrated approach to medical education. In the first two years, students are exposed to a variety of learning modes, including small group case presentations, lectures and laboratory experiences, and interaction with standardized patients and robots. Students learn a variety of clinical skills, and have early clinical encounters with real patients. All of these curricular activities integrate the basic sciences and their application to the patient. During years three and four, through the Statewide Campus System, students spend time in physician offices and hospitals, honing their skills with actual patients.

Reason #5: Our professors
Students at WVSOM have unprecedented access to consult with professors on an individual basis beyond the classroom setting. Open office hours, combined with the fact that most faculty members live in close proximity to campus, ensure that instructors are not just available, but eager to address questions or concerns one-on-one. Teaching is our primary objective, and we understand that learning often happens outside of classroom time.

Reason #6: A holistic approach to healing and emphasis on preventive medicine
The osteopathic philosophy of medicine provides everything students need to become a fully competent, practicing physician with a more holistic approach to the patient. While osteopathic physicians practice traditional medicine and surgery, they also focus on preventive medicine and ways to attain and maintain wellness. An osteopathic medical education provides training in OMM (Osteopathic Manipulative Medicine), a practice where physicians use their hands as another tool to diagnose and treat injury and illness.

Reason #7: Leading edge technology
WVSOM is on the forefront of innovation, providing a cutting-edge medical education. For first and second year students, wireless Internet service envelops the entire campus, ensuring 24/7 access to research sources, classroom materials and a global communications network. Each first year student receives a new, fully programmed laptop computer to utilize during their four years of study. During third and fourth year off-site rotations, students can gain access to testing, grading and evaluation forms, required reading lists and other instructional materials via WVSOM’s secure student portal.

More traditional research needs can be fulfilled in WVSOM’s modern library facility. Consisting of over 33,000 items, the library features current books, literature, scientific journals and access to over 8,000 full-text e-journals. Of special note is the osteopathic history collection and a unique index of over 23,000 osteopathic articles. The library also provides comfortable space for individual and group study with computer workstations, AV study rooms and individual cubicles.

Reason #8: Human patient simulators (robots) put real-life scenarios in students' hands
Students at WVSOM utilize human patient simulators to confront and treat real-world patient situations in a safe, controlled clinical training environment. These full-size, interactive, computerized mannequins can provide real-life simulations of more than 80 medical conditions, allowing for many different kinds of training scenarios.

With their life-like exterior and hi-tech internal components, WVSOM’s  patient simulators provide an incredibly realistic training experience for students.

With the robots, failure does not mean a bad grade; failure means a patient dies. This visceral experience enhances the learning experience and makes a lasting impression.

Reason #9: World-class anatomy lab offers hands-on learning environment
The study of human anatomy is a core component of the nationally recognized osteopathic medical education program at WVSOM. Our advanced anatomy lab features state-of-the-art equipment and ventilation systems, along with a multipurpose anatomy demonstration room to enhance the learning experience. This tactile learning environment offers a level of hands-on exposure to the human anatomy in a sterile and controlled environment that no simulator or model can provide.

Reason #10: Standardized patients training
In the medical field, effectively communicating with the patient is critical to acquiring complete medical histories, performing thorough physical exams and accurately diagnosing and treating the whole patient. In a simulated and controlled environment, actors portray patients with a specific set of medical issues and symptoms. Students must complete a comprehensive physical examination on the patient. This experience provides an invaluable opportunity to practice interview skills and develop a compassionate bedside manner.

Find Us
400 Lee Street North
United States
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