Coordinator of Systems Management/Slate Captain

Employer
University of Rhode Island
Location
Kingston, RI

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Administrative Jobs
Technology, Analysts & Programming

Job Details

Posting Number:

SF01143

Job Title:

Coordinator of Systems Management/Slate Captain

Position Number:

107314

FTE:

1.00

FLSA:

Exempt

Position Type:

Professional Staff

Union:

PSA/NEA - Professional Staff Assoc

Pay Grade Level:

12

Pay Grade Range:

Salary to commensurate with education and experience.

Status :

Calendar Year, Full-time, Permanent

Department:

Undergraduate Admission

Contact(s):

Please note: Job applications must be submitted directly online only at: (https://jobs.uri.edu)

Campus Location:

Kingston

Grant Funded:

No

Job Description Summary:

APPLICATION DEADLINE: The search will remain open until the position has been filled. First consideration will be given to applications received by October 20, 2021. Second consideration may be given to applications received by November 3, 2021. Applications received subsequent to second consideration date (November 3, 2021) may not be given full consideration.
______________________________________________________________________________________________________

Please note: The opportunity for a remote/hybrid work schedule is possible.
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BASIC FUNCTION: Serve on the Admission Leadership Team as the primary point of contact for Admission staff and others throughout the University to provide support for all things related to our current CRM, Technolutions, Slate and other admission-related technology. Responsible for building, maintaining, and updating all areas of the CRM to support the recruitment, application review, yield, and enrollment of undergraduate students. Maintain the Slate system throughout the admission cycle from prospect to enrollment, including the management of user security, support for applicant and portal/web functions, the creation of reports and documentation, and training for users/staff. Utilizing the Slate CRM system, provide correct and actionable information to Admission staff in a timely fashion. Responsible for ensuring the seamless flow of data between Slate and PeopleSoft through close collaboration with the IT staff and working collaboratively with departments throughout the University to manage, administer, and deploy Slate. Serve on a team to expand Slate’s use into other University operations. Most notably, consult/assist with the graduate school to launch Slate graduate-school wide, and support URI Online’s growth and use of Slate. As needed, support the University in emerging/emergency needs (i.e. COVID) where Slate can be used to support communication and event efforts.

Duties and Responsibilities:

ESSENTIAL DUTIES AND RESPONSIBILITIES: Move the Office of Admission forward with full utilization and implementation of features in Slate, and develop solutions involving process design, data information and architecture, and policy and procedural change. Manage the importing, exporting, and updating of all student data in Slate and ensure the accuracy and consistency of data within Slate, PeopleSoft, and other systems (including document imaging software). Through Slate, support all efforts of the Office of Admission team, including but not limited to travel, events, application management, admission reading, and decision letters.

Build and update all Slate-hosted applications and forms. Maximize efficiency and accuracy with application review, scholarship programming and assignment (in conjunction with the VP for Enrollment Management), and decision release using Slate’s capabilities. Assist with event management in Slate. Implement Slate tools that enable the admission staff to manage their territories effectively, efficiently, and strategically. Serve as the point of contact for individual Slate questions. Lead staff in system testing and updates. With the department Senior Information Technologist, manage queries and create reports for the purpose of measuring, analyzing, and assessing admission data and results. Develop intuitive interface designs for end-users, training staff on use and maximization of Slate functionality, and leading on-going training and professional development of users. In conjunction with the Admission Leadership Team, recommend strategies and plans to address opportunities and gaps in the enrollment funnel with the aim of increasing inquiries and converting more of these to applications, and ultimately to enrolled students. Manage the loading of data into URI systems, e.g., inquiries, name lists, test scores, etc. Work closely with IT staff at URI to ensure proper maintenance of admission-related technological systems. Partner with the Office of Financial Aid to ensure accurate and efficient flow of applicant data. Streamline processes, document workflows, and find opportunities for operational efficiencies within and between departments across the admission lifecycle. Provide support as needed to URI’s Graduate School as they implement their instance of Slate and provide support as needed to URI Online. Serve on campus-wide steering team to explore the expansion of the use of Slate into other areas of the University. Stay abreast of college admission trends and attend relevant professional development conferences. Assist in mining relevant data from Slate for use in data-driven decision making.

OTHER DUTIES AND RESPONSIBILITIES:

Assist at all major recruitment events and other admission-related work as assigned.

Perform other duties as requested.

LICENSES, TOOLS, AND EQUIPMENT:

CRM (Slate), word processing, database management, spreadsheet software, PeopleSoft, document imaging software (Perceptive).

Required Qualifications:

REQUIRED:

1. Bachelor’s degree.

2. Minimum of three years of employment experience in a college admission office.

3. Minimum of three years of experience managing systems/CRM.

4. Demonstrated experience working with Technolutions and Slate in a college office of admission.

5. Demonstrated strong interpersonal and verbal communication skills.

6. Demonstrated proficiency in written communication skills.

7. Demonstrated ability to work independently and as part of a team.

8. Demonstrated ability to work with diverse groups/populations.

Preferred Qualifications:

PREFERRED:

1, Demonstrated experience working with PeopleSoft.

2. Demonstrated supervisory experience.

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ALL REQUIREMENTS ARE SUBJECT TO POSSIBLE MODIFICATION TO REASONABLY ACCOMMODATE INDIVIDUALS WITH DISABILITIES.


Environmental Conditions:

This position is not substantially exposed to adverse environmental conditions.

Posting Date:

09/30/2021

Special Instructions to Applicants:

Please attach the following 3 (PDF) documents to your online Employment Application:

(#1) Cover letter.

(#2) Resume.

(#3) “Other References” – the names and contact information of three professional references (pdf doc).

Quicklink for Posting:

https://jobs.uri.edu/postings/8740

Organization

The University of Rhode IslandURI Picture 1

Founded in 1892, this land and sea grant university is the flagship public research institution in Rhode Island, enrolling more than 14,500 undergraduate students and 2,000 graduate students.

Thinking big
URI is home to some of today’s leading innovators, discoverers, and creative problem solvers and is known regionally and worldwide for its big ideas and pioneering research in such areas as environmental studies, neuroscience, biotechnology and life sciences, engineering, marine sciences, forensic sciences, pharmaceuticals, behavioral sciences, and public health promotion. A strong core of traditional academic disciplines provides the foundation for all specialized, professional, and applied areas of study. The University receives about $60 million annually in federal funding for research across 87 undergraduate and 70 graduate degree programs.

Motivated students, engaged faculty

Nearly 23,000 students applied for fewer than 3,300 openings in the 2017 freshman class, which boasts an average grade point average of 3.54. The 17 to 1 student/faculty ratio allows for personal attention and rewarding teaching experiences. Approximately 87 percent of faculty hold terminal degrees. In 2018 URI produced two Fulbright Scholars, five Boren Scholars, a Truman Scholar, and was named a one of the country’s top Gilman scholar-producing schools. URI’s commitment to diversity is demonstrated through its student body, with 43 states and 65 nations represented and 20 percent of students identifying as persons of color, a 65 percent increase since 2008.

Four campuses, one community

URI’s main campus is located on 1,248 acres in rural Kingston, where the campus core — including a quadrangle surrounded by handsome granite buildings — is listed on the National Register of Historic Places. Six miles from Rhode Island’s beaches, this campus is conveniently situated along the Boston to New York corridor. The University’s renowned Graduate School of Oceanography is located at the 165-acre Narragansett Bay Campus. The Alan Shawn Feinstein College of Education and Professional Studies brings higher education to downtown Providence. Nearby, the 133,000-square-foot Rhode Island Nursing Education Center URI Picture 2includes unparalleled simulation labs. The W. Alton Jones Campus — 2,300 acres of forests, lakes, and farmland in West Greenwich — provides a secluded setting for academic research, environmental education, business meetings and special events.

 

Investing in the future
Since 2007, the University has invested $607 million in campus capital projects, including: a $150 million engineering complex, due to open in 2019; Brookside, another new apartment-style residence hall, 2019; a Welcome Center, 2018; the Rhode Island Nursing Education Center, 2017; Beaupre Center for Chemical and Forensic Sciences, 2016; and Avedisian Hall, home to the College of Pharmacy, 2012.

 

Expertise on demand

The University is home to several centers of expertise that tackle some of society’s most vexing challenges. The George & Anne Ryan Institute for Neuroscience brings multi-disciplinary research to bear on devastating brain diseases, such as ALS and Alzheimer’s. The Digital Forensics and Cyber Security Center supports state, national, and international public welfare through education, research, training, and service. The Business Engagement Center is the “front door” through which industry taps into research and training opportunities and assistance with intellectual property or technology issues. The R.I. Food Center brings URI’s agricultural roots to the 21st century as a resource for farmers, consumers, retailers, and others across the food industry

Find Us
Telephone
401-874-1000
Location
80 Lower College Road
North Kingston
Rhode Island
02881
United States

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