Job Title: Program Associate (Office of Medical Education) - Medicine
Location: Tallahassee, FL
Regular/Temporary: Regular
Full/Part Time: Full-Time
Job ID: 50087
Department

Office of Medical Education - College of Medicine

Equal Employment Opportunity

An Equal Opportunity/Access/Affirmative Action/Pro Disabled & Veteran Employer.

FSU's Equal Opportunity Statement can be accessed at: https://hr.fsu.edu/sites/g/files/upcbnu2186/files/PDF/Publications/diversity/EEO_Statement.pdf.

Responsibilities

• Provides administrative support to faculty & staff within the Office of Medical Education (OME) for pre-clerkship course-related duties to include: populating and maintaining M1 and M2 student calendars; populating and maintaining pre-clerkship Canvas sites; room scheduling; maintaining timelines and tracking timely submission of materials; sending reminders to maintain timelines; tracking student submissions and required attendance; preparing and distributing rosters and materials for small groups; providing information to IT for scheduling and distribution lists; providing course faculty information to HR; and other duties related to course and curriculum support.
• Provides support for timely population of the Curriculum Management System: weekly compiles M1 and M2 session objectives, updates CMS session worksheets, and identifies changes from previous academic year entries.
• Provides support for summative and formative assessments. Duties include proctoring web-based exams, OSCEs and FOSCEs (clinical skills exams); maintaining up-to-date training as an NBME proctor, executing payment requests for SP proctors, and preparing quizzes on Canvas.
• Handles inquiries by phone, e-mail and direct contact from students, staff, and faculty.
• Serves as the records manager for OME. Refers to the State of Florida Records Retention Schedules to determine retention requirements. Responsible for shredding of records approved for destruction.
• Promotes an atmosphere of teamwork in accomplishing the mission and goals of the OME, including delivery of academic support services and meeting key unit deadlines.

Qualifications

High school diploma or equivalency and four years of experience; or a combination of post high school education and experience equal to four years. (Note: Post-high school education may substitute for required experience at the comparable rate.)

• Experience communicating effectively verbally and in writing.
• Experience establishing and maintaining effective working relationships.
• Experience performing accurately in a detail oriented environment.
• Experience utilizing problem solving skills.
• Experience with Microsoft Excel and Word, or equivalent software.
• Experience with web-based programs.
• Experience maintaining accurate records and retrieving files from active or archive sources.
• Ability to understand and follow written and oral instructions.
• Ability to demonstrate effective customer service skills.
• Ability to meet project deadlines.

Preferred

• Experience in higher education setting
• Experience with Canvas or other learning management system.

University Information

One of the nation's elite research universities, Florida State University preserves, expands, and disseminates knowledge in the sciences, technology, arts, humanities, and professions, while embracing a philosophy of learning strongly rooted in the traditions of the liberal arts and critical thinking. Founded in 1851, Florida State University is the oldest continuous site of higher education in Florida. FSU is a community steeped in tradition that fosters research, encourages creativity, and embraces diversity. At FSU, there’s the excitement of being part of a vibrant academic and professional community, surrounded by people whose ideas are shaping tomorrow’s news!

Learn more about our university and campuses.

Pay Plan

This is an USPS (University Support Personnel System) position.

FSU Total Rewards

FSU offers a robust Total Rewards package. Visit our website to learn more about our Compensation, Benefits, Wellness, Recognition, and Employee Development programs.

Use our interactive tool to calculate Total Compensation options based on potential salary, benefits and retirement contributions, earned leave, and other employment-related perks.

Criminal Background Check

This position requires successful completion of a criminal history background check. The background check will be conducted as authorized and in accordance with University Policy 4-OP-C-7-B11.

How To Apply

If qualified and interested in a specific job opening as advertised, apply to Florida State University at https://jobs.fsu.edu. If you are a current FSU employee, apply via myFSU > Self Service.

Applicants are required to complete the online application with all applicable information. Applications must include all work history up to ten years, and education details even if attaching a resume.

Veterans' Preference

Certain servicemembers and veterans, and the spouses and family members of such servicemembers and veterans, receive preference and priority, and certain servicemembers may be eligible to receive waivers for postsecondary educational requirements, in employment by the state and its political subdivisions and are encouraged to apply for the positions being filled. Veterans' Preference applies to University Support Personnel System (USPS) positions only.

IMPORTANT: To claim Veterans' Preference, select “yes” to the question on the application questionnaire and upload a DD-214 (or equivalent), the Veterans' Preference Certification form, and other documentation if applicable with your online application before midnight of the position closing date.

Click the links for eligibility information and required documentation, or call FSU Human Resources at (850) 644-6034.

Tobacco Free Campus

Effective January 1, 2014, tobacco use, including simulated tobacco use, is prohibited on property, interior and exterior, owned or managed by Florida State University. This policy applies to all Florida State University students, employees, consultants, contractors, visitors, and external individuals.

Re-advertisement

This position is being re-advertised. Previous applicants need not reapply.