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Administrative Specialist - Law Enforcement Innovation Center

The University of Tennessee, Knoxville
Knoxville, TN
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Job Details

Administrative Specialist - Law Enforcement Innovation Center

Regular Full-time, Market Range 03

The University of Tennessee Law Enforcement Innovation Center is seeking applications for the position of Administrative Specialist I to work in the LEIC office, located in Oak Ridge, Tn.

Duties and Responsibilities:

To provide advanced administrative and/or clerical services, which may require supervision of designated personnel and/or departmental operations.  This position will be responsible for registering participants in the University's on-line learning management system and maintain on-going communication with those impacted.  Specific job functions will include: Performing advanced or diversified tasks, following established practices and procedures.  Set-up classes in the learning management system, invoice customers, track, process and collect payments, receivables, and refunds, and manage applications.  The incumbent will create rosters, name tents, certificates and programs for special events and support programs by ordering class awards and diplomas.  Performs other related duties as required.  This position will assist Training Specialists with the delivery of training courses and relieve Training Specialists of administrative activities while they are otherwise engaged.  This position will assume the administrative and logistical tasks to allow Training Specialist to focus on the success of course deliveries.

Required Qualifications:

High school diploma or equivalent required. Associate degree preferred.


Position requires three to four years of office experience and interacting positively with customers.   Previous experience in an educational environment is preferred.


Required skills include knowledge of proper accounting procedures. Knowledge of basic computer operations.  Advanced skills using Microsoft Office (Excel, Word, and PowerPoint).  Basic analytical skills (verbal and written).  Ability to work with a team, as well as independently, with little supervision. Must obtain or have a valid TN driver’s license.

Preferred skills include knowledge of UT travel policies and procedures. Knowledge and ability to learn, understand and use SAP (IRIS), Concur, Marketplace, as well as the learning management system ([email protected]) and invoicing system ([email protected]).


Candidate must exhibit qualities of emotional maturity, genuineness, self-confidence, common sense, judgment, fairness, creativity, discretion, decisiveness, political savvy, diplomacy, tact, resiliency, adaptability, courage of convictions and tolerance for ambiguity. Demonstrated behavioral expectations include:

• Unquestioned integrity and trustworthiness

• Commitment to the University’s mission and strategic plan, as well as missions and strategic plans for each campus/institute

• Ability to maintain confidential information

• Ability to work with cross-functional teams and to foster teamwork


Based in Oak Ridge however, occasional travel will be required with this position.

Applicants are encouraged to review all position requirements prior to applying. Salary is based on a combination of professional experience and qualifications.

Applicants must apply online to be considered for this position.  Please attach a resume, cover letter, and contact information for at least three professional references.  Position is open until filled.

Job: Other Admin Asst/Secr/Clerical
Primary Location: US-Tennessee-Oak Ridge
Other Locations: US-Tennessee-knoxville
Organization: Law Enforcement Innovation Center
Schedule: Full-time
Job Posting: Sep 30, 2021, 4:23:57 PM


Working at The University of Tennessee, Knoxville

Founded in 1794, the University of Tennessee is one of the nation’s oldest and most storied public universities. Based in Knoxville, Tennessee’s flagship land-grant institution includes the statewide Institute of Agriculture and the Space Institute in Tullahoma. The university embodies excellence in teaching, discovery, scholarship, research, creative activity, outreach, and engagement. Known as the Volunteers, we lead with a spirit of selflessness, empathy, and courage, and strive to be champions for diversity, equity, and inclusion

UT Knoxville is a Research 1 university with 11 academic colleges and more than 900 programs of study. With an enrollment of more than 30,000 students, our academic programs are repeatedly ranked top in their class. The university co-manages Oak Ridge National Laboratory, the country’s most prominent national lab, driving innovation in advanced manufacturing and materials, national security, and more. We are closely connected with our communities through outreach and extension efforts across Tennessee and through partnerships with non-profits, corporations, and industries—regionally, nationally, and around the globe.

The city of Knoxville is nestled in the foothills of the Great Smoky Mountains. The modern, thriving community is surrounded by gorgeous lakes and hundreds of miles of walking, hiking, and biking trails. Situated along the banks of the Tennessee River, our beautiful features an eclectic music scene, internationally recognized festivals, unique restaurants, and a robust offering of diverse cultural activities. Knoxville is located within a day’s drive of Atlanta, Nashville, Asheville, Charlotte, Louisville, Cincinnati, Memphis, Chicago, and Washington D.C.

Knoxville and the surrounding counties have a population of more than 850,000 people. The region houses many leading corporations and organizations, including Oak Ridge National Laboratory, Pilot/Flying J, the Tennessee Valley Authority, and Regal Cinemas, along with HGTV, Food Network, and other networks owned by Discovery Inc.

As a member of the UT family, you will be surrounded by top-notch faculty, staff, and students from around the world. You will be part of a diverse campus community that is passionate about changing the world and cheering for the Vols on game day.

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