Administrative Assistant (Enrollment Management)

Employer
Claflin University
Location
Orangeburg, SC

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Administrative Jobs
Institutional & Business Affairs, Admissions & Enrollment, Clerical & Administrative Support

Job Details

Responsibilities

The Administrative Assistant will work closely with the Academic Progression and Records System Manager, Academic Registration and Transfer Specialist, Academic Departments, and Academic Student Services to support the academic progression of students and their timely degree completion. Assumes responsibility for performing confidential administrative and complex secretarial duties related to registration services, scheduling, academic progression, graduation, administrative operations, budgetary tracking, and reporting.  Administrative functions include coordinating and managing the daily office operations; responding to inquiries; providing accurate and timely information to students, faculty, administrators, and customers; representing the office in meetings and committee involvements; and assumes proxy responsibilities as authorized. Verifies documents for completeness, accuracy, and conformance with applicable guidelines, regulations, and procedural requirements according to established deadlines. Secretarial duties include answering the telephone, providing secretarial support for meetings, processing purchase requisitions, assisting with travel arrangements and documents, handling the mail, and maintaining filing system, office supplies, and office calendar. Performs other assignments as required.

 

Qualifications

The minimum level of education for the Administrative Assistant is a high school diploma or equivalency with extensive experience in higher education, academic policies and advising, reporting, graduation clearance, Jenzabar or other student Information systems, Microsoft Word, Excel, Access, Document Imaging software, and InfoMaker reporting strongly desired.  Associate degree is preferred with higher education experience performing a variety of administrative and secretarial functions. Strong customer service skills are required to interact positively with students, faculty, staff, and diverse groups. Must demonstrate initiative and possess effective communication, both verbal and written form, recordkeeping, analytical, problem-solving, decision making, and organizational skills with attention to details. Ability to interpret and apply rules and regulations, complete assignments independently with minimum supervision, multitask, manage priorities, meet deadlines, produce quality work, and function in a fast-paced team environment required. Knowledgeable of FERPA and other federal and state regulations preferred.  Must be proficient in MS Office Suite (Word, Excel, PowerPoint, etc.)

 

Closing Date: Review of applications will begin immediately.

 

 

 

 

 

 

 

 

 

 

 

Organization

Claflin University is a nationally ranked comprehensive institution of higher education affiliated with The United Methodist Church. A historically black university founded in 1869, Claflin is committed to providing students with access to exemplary educational opportunities in its undergraduate, graduate and continuing education programs. Claflin seeks to foster a rich community comprised of students, faculty, staff, and administrators who work to nurture and develop the skills and character needed for engaged citizenship and visionary and effective leadership.

In its undergraduate programs, Claflin provides students with the essential foundation of a liberal arts education. Emphasizing critical and analytic thinking, independent research, oral and written communication skills, the University invites students to use disciplined study to explore and confront the substantive challenges facing the global society. Claflin’s graduate programs provide opportunities for advanced students to increase their specialization in particular fields of study oriented toward professional enhancement and academic growth. Its continuing education programs provide students with expanded avenues for professional development and personal fulfillment.

Clafin Guiding Principles

At the center of everything we do is a system of values informing and guiding all policies and programs. These values, expressed through our decisions and actions, are defined by five overarching guiding principles:

Commitment to Excellence

Through doing things better and differently.

Commitment to Valuing People

By providing a safe, wholesome and healthy environment for our people to live, learn and work. 

Commitment to Being Customer Focused

Ensuring that everyone knows who the customer is, and takes steps to show it.

Commitment to Exemplary Educational Programs

By educating our students in a way to help them have a full, quality life and function as productive citizens.

Commitment to Financial Accountability

By putting in place sound and effective fiscal policies which are consistent with the mission and goals of the university.


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United States

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