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Administrative Assistant

The University of Kansas
Lawrence, KS

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Administrative Jobs
Institutional & Business Affairs, Clerical & Administrative Support
Employment Type
Full Time
Institution Type
Four-Year Institution
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Job Details

Position OverviewWould you enjoy providing technical support to trainers and educators so that more students receive instruction in social-emotional learning? Do you like collecting and reviewing data to ensure virtual training and coaching are effective for teachers? Research Collaboration, a unit within the Center for Research on Learning, University of Kansas is seeking an experienced and detail-oriented full-time Administrative Assistant to support a growing team of professionals who contribute to research projects focused on implementing and evaluating professional development for teachers. This position will provide support to key staff across multiple projects and requires high attention to detail, as well as the ability to multi-task to effectively meet competing deadlines.

Job Description20% - Provide technology support for virtual professional development workshops.
20% - Assist project director with a variety of coordination and organization tasks supporting the delivery of professional development, such as driving to Kansas City to support trainings.
15% - Provide administrative support in the day-to-day operations of multiple professional development projects as directed by key staff.
15% - Summarize data for a variety of audiences by developing easy-to-interpret graphs, charts, and descriptive reports.
10% - Create instructional videos for educators.
10% - Create and manage Microsoft Excel spreadsheets with formulas to organize and analyze data.
5% - Design surveys in Qualtrics and Google Forms with navigation logic and customized data displays.
5% - Other duties and special projects as needed. Position Requirements
  • Valid Driver's License.
  • Ability to travel to sites across Kansas up to two days per week. Travel may include occasional overnights, but the majority of travel will be to meetings with other project staff in the Topeka, Kansas City, and Wichita areas.
  • This position will be on-site only.
Required Qualifications
  • High school diploma or GED equivalency and one year of office experience or one year of post-secondary education, as demonstrated in application materials.
  • Experience developing spreadsheets and graphs in Microsoft Excel and using editing and formatting features of Microsoft Word and Excel, as demonstrated in application materials.
  • Strong written and verbal communication skills as demonstrated by application materials, interview, and references.
  • Experience in environments that required both self-directed and collaborative work as evidenced in work history.
  • Experience balancing long- and short-term projects that required high levels of attention to detail and organizational skills as evidenced by cover letter.
  • Preferred Qualifications
  • Experience utilizing Zoom or other virtual formats to facilitate collaboration and promote knowledge acquisition.
  • Exemplary data collection and interpretation skills, including the use of formulas and logic with MS Excel, Google Sheets, and/or Qualtrics.
  • Exemplary writing skills with experience writing and editing brochures, newsletters, grants, or other professional materials.
  • Bachelor’s degree and three years of administrative work experience.
  • Additional Candidate InstructionsIn addition to the online application, please attach the following documents:
  • A cover letter that addresses how you meet the required and preferred qualifications.
  • Resume or curriculum vitae.
  • Contact information for three professional references.
  • A sample MS Excel file or Google Sheet created by the applicant demonstrating the ability to organize data, utilize formulas and/or functions, and display data in a chart. Applicants may contact Amy Gaumer Erickson at [email protected] for sample data to use in the file.
  • Application review begins October 11, 2021, please submit your application before that date to be considered for the position. Incomplete applications will not be considered. Contact Information to ApplicantsPattie Noonan; [email protected] Advertised Salary Range37,000 - 41,000 / annual salary Work ScheduleM-F 8:30-5:30 Application Review Begins11-Oct-2021 Anticipated Start Date01-Nov-2021


    Working at the University of Kansas 

    Join the University of Kansas, and you’ll become part of a Jayhawk family that spans the globe. Wear your KU shirt in London, Istanbul, Buenos Aires, Nairobi or anywhere else, and you will likely hear a resounding “Rock Chalk!” from a stranger. Of course, the appropriate response is an enthusiastic “Jayhawk!” Because, after all, they’re not really strangers, they’re family.

    The Jayhawk community is united by more than 150 years of tradition and by our commitment to pushing the boundaries of knowledge, transforming the academic experience, and creating solutions through innovative research. KU’s mission is to lift students and society by educating leaders, building healthy communities and making discoveries that change the world.  

    The University of Kansas is the state’s flagship university and one of just 66 invited members of the prestigious Association of American Universities (AAU). We consistently earn high rankings for academics and recognition as a premier research university.

    KU faculty and staff embrace our role as the state’s flagship university, AAU member and R1 institution that serves the state, nation and world. We celebrate the energy and compassion that infuse the Jayhawk spirit; and, we remain true to KU’s historic values: the elevating force of education, the transformative power of research and the healing power of service.

    Diversity, Equity, Inclusion, and Belonging 

    The University of Kansas is committed to a learning and workplace environment that is representative of our nation and global society, accepts and values everyone, appreciates our common humanity and understands that our multiple differences are the cornerstone of academic preparation, professional excellence and distinction. KU must be a place where all people feel they belong and have access to resources and support that help them attain their educational and professional goals.

    We recognize there are inequalities and privileges generated by historical and persistent intersecting differences by race, ethnicity, gender identities, gender expressions, sexual orientation, socio-economic status, age, abilities, religion, regional background, veteran status, citizenship status and nationality. And we hold ourselves accountable for policies, processes and programs that appreciate these and other differences and create more fair, safe and just learning, working and living environments for KU students, faculty and staff.


    KU offers a broad array of undergraduate and graduate study programs, and we fulfill our mission through academic and research programs of international distinction, coupled with outstanding libraries, teaching museums and information technology. These resources enrich the academic experience for students from all 50 states and 112 countries, and provide enrichment resources for KU faculty and staff.


    The university attains high levels of research productivity and recognizes that faculty are part of a network of scholars and academicians that shape a discipline as well as teach it. KU staff are integral to our research success, participating in and supporting discoveries that expand knowledge and improve lives.


    The university and our employees serve society through research, teaching and the preservation and dissemination of knowledge. KU's academic programs, arts facilities and public programs provide cultural enrichment opportunities for the larger community. And, KU offers educational, research and service programs throughout the state. KU employees are encouraged to participate in and serve the campus and surrounding communities in a way that is meaningful to them.

    International Dimension 

    KU offers more than 100 programs of international study and cooperative research for KU students and faculty at sites around the world. The university offers teaching and research that draw upon and contribute to the most advanced developments throughout the United States and abroad. At the same time, KU's extensive international ties support economic development in Kansas.


    The University of Kansas, our students and employees are committed to excellence. We foster a multicultural, inclusive environment in which the dignity and rights of individuals are respected. Intellectual diversity, integrity and disciplined inquiry in the search for knowledge are of paramount importance.

    Our City and State 

    KU sits atop Mt. Oread in the center of Lawrence, a town full of natural beauty and culture. In fact, Rolling Stone magazine named Lawrence one of the best college towns in the United States. Lawrence is home to more than 100,000 people, and has a charming, Midwestern friendliness that welcomes visitors and celebrates diversity. In addition to KU, Lawrence is home to Haskell Indian Nations University, the premiere tribal university in the United States.

    Lawrence’s historic and thriving downtown features restaurants, nightlife and local shops offering unique finds that you won’t find anywhere else. The town has more than 50 parks, an encompassing mixed-use trail, and quick access to biking/hiking trails along the Kansas River and around Clinton Lake. A five-minute drive from Lawrence, Clinton Lake offers fishing, boating, beaches, camping and other outdoor activities.

    Located just 40 minutes west of Kansas City, Lawrence offers the appeal of a mid-size, suburban town with quick access to the amenities of a large city, including an international airport. The Kansas City metro area is home to world-class museums and cultural activities, Jazz clubs and other nightlife venues, expansive shopping options, and exciting professional sports with the Kansas City Chiefs, Kansas City Royals and Sporting KC.

    Kansas is in the center of the country, making it convenient and cost effective to fly or drive to destinations throughout the United States. Far from flat, the Flint Hills, just 90 minutes from Lawrence, offer panoramic vistas that showcase the breathtaking beauty of America.

    Making KU Your Home 

    Something about Lawrence is magnetic. Long-time residents are never surprised when a KU student or employee from out of state decides to make Lawrence their permanent home. And, even those who do leave often find themselves returning to “the nest” at some point in the future. In fact, Lawrence has been named by several publications as one of the best places to retire.

    At the University of Kansas, you’ll join a global Jayhawk family and find a place to call home.

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