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GEAR UP Middle Grade Program Manager

Northern Arizona University

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Administrative Jobs
Institutional & Business Affairs, Program Administration, Technology, Analysts & Programming
Employment Type
Full Time
Institution Type
Four-Year Institution
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Job Details

Job Title: GEAR UP Middle Grade Program Manager
Location: Gear-Up
Regular/Temporary: Regular
Full/Part Time: Full-Time
Job ID: 605679
Workplace Culture

NAU is a community devoted to student success and sustained by an unshakable commitment to our shared mission, vision, and values. We—faculty, staff, and administrators—thrive by combining our efforts and working side by side to further NAU’s culture of excellence.

Core Values One NAU side by side Student Centered | Integrity | Diversity | Service | Discovery | Excellence Northern Arizona University

Special Information
Arizona GEAR UP (Gaining Early Awareness and Readiness for Undergraduate Programs) 2019-26 is a project of Northern Arizona University (NAU), made possible by a multi-year, multi-million dollar federal grant and contributions from partner organizations. Structured under the College of Education, project administration resides with a State GEAR UP Office in Phoenix.

The purpose of GEAR UP, as authorized by Congress under the Higher Education Opportunity Act, is to help level the playing field on college access for low-income students.

Over the course of three grant cycles since 2000, NAU GEAR UP has significantly increased high school graduation and postsecondary enrollment for thousands of students from diverse communities across Arizona. In addition, through numerous partnerships and collaborations, GEAR UP has leveraged resources, built capacity, and made a variety of local and state initiatives possible so that current and future students gain opportunity to earn a degree or other postsecondary credential. For more information on NAU GEAR UP, visit:

This is a service professional position and requires out-of-state travel to national conferences, once or twice annually, and occasional in-state travel to Flagstaff and rural communities in Arizona.

Please attach a resume and cover letter explaining your interest in the position and describing how your experience qualifies you for this role.

This position is subject to the availability of funding. The incumbent is not eligible for Service Professional non-renewal notice, or Classified Staff layoff or recall status.

Immigration Suppt/Sponsorship

NAU will not provide any U.S. immigration support or sponsorship for this position.

Job Description

The Middle Grade Program Manager position is accountable for expanding, managing, and delivering GEAR UP activities and programs to middle-grade schools in Arizona. These schools are feeders to the grant’s 5E partner, and other A60 high schools (please see NAU GEAR-UP website for more information on these partners/schools). The position is responsible for ensuring effective use of the Arizona GEAR UP Discover Guide; promoting Career and College Clubs in GEAR UP 5E feeder schools, and middle-to-high school transition activities; overseeing planning of an annual residential program for high school students, and facilitating an online, middle-grade College Access Professionals course to educators in the targeted schools. The Program Manager works under the direction and supervision of the Assistant Director.

Like all positions in the State GEAR UP Office, the Program Manager is an important member of a team of staff serving the grant under the leadership of the Director, College of Education and NAU. The individual interacts regularly and diplomatically with a diverse group of internal and external constituents.

The ideal candidate is also deeply committed to expanding equity and access to early college and career awareness activities among underrepresented populations.

This position requires out-of-state travel to conferences once or twice annually, in-state travel to Flagstaff, and to schools that may be located in rural communities in Arizona.

Duties and Responsibilities:

  • Manages the planning and implementation of AZ GEAR UP middle-grade services to meet grant objectives
  • Establishes target goals, annually, for dissemination and use of Discover Guides; establishment of CC Clubs in GEAR UP 5E middle schools; and CAP course offerings
  • In collaboration with supervisor, establishes and implements a plan, annually, to expand or enhance transition activities between feeder middle schools and GEAR UP 5E high schools
  • Develops, plans, and conducts workshops with educators on use of the Discover Guide, including minimum standards and reporting requirements
  • Informs schools of Career and College Clubs, and the opportunity and means to partner with NCCEP to establish Clubs with GEAR UP support
  • Facilitates the six-week online CAP course, “College and Career Advising in the Middle Grades” to educators in targeted schools
  • Manages the development of internal systems and procedures for delivery of the Discover Guides, and other programs and services
  • Serves as a key resource in promoting coordinated, cohesive delivery of partners’ program services in middle-grade schools, including expansion of CC Clubs and other partner middle-grade services
  • Works with supervisor to identify and collect data needed, annually, for reporting and evaluation purposes
  • Liaises with middle school staff and administrators in developing, planning, and implementing services.
  • Provides guidance to the communications team on development of information flyers, internal forms and various materials to facilitate GEAR UP middle-grade programs and services
  • Collaborates with staff, administrators, and partners to promote coordination of middle-grade services to feeder schools within the A60 GEAR UP network
  • Directs and oversees planning and implementation of an annual residential summer program for high school students.
  • Participates as a member of various middle-grade initiatives, and represents GEAR UP at various meetings and external functions, and cultivates collaborative relationships
  • Visits middle schools to support and monitor progress
  • Prepares specialized reports on outcomes as assigned
  • May be assigned other projects and responsibilities

Minimum Qualifications
    Bachelor’s degree in education, counseling or related field required AND2-4 years’ of relevant experience including 1-2 years’ experience with college-access programs, initiatives, services, etc., ORAny equivalent combination of experience, training and/or education.

Knowledge, Skills, & Abilities
  • Considerable knowledge of principles and practices of program administration
  • Skill in planning and implementing large-scale, broad-based programs
  • Knowledge of functions and challenges of K-12 schools
  • Experience creating and sustaining partnerships in educational settings
  • Experience with early college access programs, services, and activities
  • Excellent organizational, training and presentation skills
  • Highly resourceful in accessing, using and managing data to meet objectives
  • Commitment to providing exceptional customer service
  • Ability to work effectively with academic leaders and administrative staff to accomplish goals and outcomes
  • Skill in program development and execution
  • Skill in establishing and managing multiple priorities with attention to detail
  • Ability to analyze problems and make well-reasoned, sound decisions
  • Ability to take initiative and work with minimal guidance and supervision
  • Demonstrated ability to work collaboratively with different constituencies and ability to work with individuals or groups with diverse backgrounds and experience levels

Background Information

This position has been identified as a safety/security sensitive position. Therefore, per AZ Revised Statute, Northern Arizona University requires satisfactory results for the following: a criminal background investigation, employment history investigation, degree verification (in some cases) and fingerprinting.

If you are applying for a job that requires a CDL, you will be required to register with the Federal Motor Carrier Safety Administration Drug & Alcohol Clearinghouse and adhere to the clearinghouse requirements.

Additionally, as an employer in the state of Arizona, NAU is required to participate in the federal E-Verify program that assists employers with verifying new employees' right to work in the United States.

Finally, each year Northern Arizona University releases an Annual Security Report. The report is a result of a federal law known as the Clery Act. The report includes Clery reportable crime statistics for the three most recent completed calendar years and discloses procedures, practices and programs NAU uses to keep students and employees safe including how to report crimes or other emergencies occurring on campus. In addition, the Fire Safety Report is combined with the Annual Security Report for the NAU Flagstaff Mountain Campus as this campus has on-campus student housing. This report discloses fire safety policies and procedures related to on-campus student housing and statistics for fires that occurred in those facilities.

If you would like a free paper copy of the report, please contact the NAUPD Records Department at (928) 523-8884 or by visiting the department at 525 E. Pine Knoll Drive in Flagstaff.


$63,000 - $70,000. Commensurate with experience.

**The starting salary will be determined by the qualifications of the selected applicant balanced with departmental budget availability, internal salary equity considerations, and available market information.

FLSA Status

This position is exempt from the overtime provisions of the Fair Labor Standards Act (FLSA) and therefore will not earn overtime or compensatory time for additional time worked.


This is a Service Professional (SPF) position. NAU offers an excellent benefit package including generous health, dental and vision insurance; participation in the Arizona State Retirement System or the Optional Retirement Program; 22 days of vacation and 10 holidays per year; and tuition reduction for employees and qualified dependents. More information on benefits at NAU is available on the Human Resources benefits website.

NAU is a tobacco and smoke-free campus.

Service Professionals are hired on a contract basis, renewable each 6 months according to terms of the Conditions of Professional Service.

Employees offered a position will be eligible for state health plans (including NAU's BCBS Plan). New employees are eligible for benefits on the first day of the pay period following their enrollment, after their employment date. Employees will have 31 days from their start date to enroll in benefits. If a new employee chooses the ASRS retirement option, participation in the Arizona State Retirement System, and the long-term disability coverage that accompanies it, will begin on the first of the pay period following 6 months after the new employee's start date. New employees who choose to participate in the Optional Retirement Plan (ORP), which is an alternative to the ASRS plan for faculty and other appointed staff, will begin to participate on the first day of employment. Additionally, the long-term disability plan that accompanies the ORP will begin on the first day of employment.

Learning and Development

Your career at Northern Arizona University includes the opportunity for professional development. New employee on-boarding training includes courses to be completed within the first 30 days. If your position includes the supervision of a benefit-eligible employee, we offer the NAU Supervisors Academy for you to complete within your first 2 years.

Application Deadline

October 28, 2021 at 11:59 p.m.

How to Apply

To apply for this position, please click on the "Apply" button on this page. You must submit your application by clicking on the "Submit" button by midnight of the application deadline. If you need assistance completing your application there are instructions available on the Human Resources website or in person in the Human Resources Department located in Building 91 on the NAU Campus - on the corner of Beaver and DuPont Streets.

If you are an individual with a disability and need reasonable accommodation to participate in the hiring process please contact the Office of Equity and Access at: 928-523-3312/TDD - 928-523-1006 or PO Box 4083, Flagstaff AZ 86011.

Equal Employment Opportunity

Northern Arizona University is a committed Equal Opportunity/Affirmative Action Institution. Women, minorities, veterans and individuals with disabilities are encouraged to apply. NAU is responsive to the needs of dual career couples.

EEO is the Law Poster and Supplements

NAU is an Employer of National Service. AmeriCorps, Peace Corps, and other National Service alumni are encouraged to apply.


Northern Arizona University (NAU) is a public university offering undergraduate, graduate, and professional degrees of high quality and societal value.  Students are at the center of the NAU experience, which is guided by a dedicated and distinguished faculty committed to teaching, individual engagement, and research excellence.

Our educational programs are designed to prepare our students for personal and professional success after graduation.

Whether they earn their degrees at our historic Flagstaff campus, regionally throughout Arizona, or online, we prepare our students to achieve their human potential in ways that serve the state, the region, the nation, and the world.

If you can see yourself as part of a university community dedicated to its students and their success, NAU might be the right fit for you.

Find Us
PO Box 4113 Flagstaff, AZ 86011
United States
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