Overview

Princeton University’s Office of Human Resources strives to foster a work environment that enables all employees to embrace the spirit of Princeton and contribute at the highest possible level to support the mission of the University. We provide comprehensive benefits, programs, services, and policies that help employees meet their needs in career, health, and overall well-being in an equitable and inclusive environment.

The HRIS Systems Associate is part of the HRIS team responsible for appropriate interpretation and execution of Human Resource data change requests of a diversified nature. This role has a higher level of expertise, decision making and responsibility overseeing the processing and troubleshooting of data administration and works closely with HR staff to verify information as well as the Payroll department to resolve issues in order to meet biweekly and monthly payroll deadlines. This role is responsible for tier 1 support regarding data issues and requests, collaborating closely with HR departments, OIT and other campus departments, and will take the lead to work through any technical issues with the HRIS administrators or OIT.

This position also monitors and audits manual and automated data changes that are executed through processes or system workflows. In addition, this role is responsible for running processes to update data ensuring accuracy of source data and validates appropriate sign offs are acquired prior to data changes.

This position reports in to the Manager, HRIS.

Responsibilities

Transactional Processing and Auditing

Collaborates and coordinates across HR functional areas to ensure transactional processes comply with policies and procedures. This includes auditing incoming HRIS forms for accuracy and proper authorization and ensuring forms are ready for data entry by the Payroll deadline.

Updates human resources and payroll-related data in the PeopleSoft HCM system. This includes adding, changing and terminating records based on a variety of HRIS forms.

Works closely with Payroll and the Time Collection administrator to share information and resolve problems; attends to the biweekly and monthly payroll calendar to meet deadlines.

Self-audits updates comparing source documents to online screens; also audits updates based on reports.

Troubleshoots and resolves issues related to transactional work. Coordinates resolution with appropriate HR functional areas as well as outside departments such as Payroll.

Updates PeopleSoft HCM benefits data based on enrollment forms received. Processes qualifying status changes as submitted by the Benefits staff via web/e-mail. Finalizes terminations, leaves, and other events on a daily basis. Audits all updates.

Reviews job and events information by running online benefits queries to determine whether they result in a change to benefits eligibility.

Responsible for the salary/job form notification process ensuring notifications are generated and sent in a timely manner.

Runs weekly COBRA process along with associated queries to analyze and review results.

Runs monthly billing process, which includes running queries to analyze data; troubleshoots any issues that arise after billing runs; enters adjustments when requested.

Serves as a backup for the responsibilities and processes of the Systems Administrator where appropriate and the Data Management Coordinator.

HRIS Application Support

• Writes and maintains PeopleSoft documentation.
• Assists with the design of eForms, Performance Management, Recruitment, or other systems as assigned.
• Performs systems testing during upgrades.
• Participates in HR systems-related projects, as needed.
• Reviews payroll output to ensure that testing is completed accurately and timely.
• Adds additional transactions to test scripts as necessary.

Team Work, Communication, Internal and External Customer Support

• Effectively communicates with HR clients and maintains strong working relationship to allow for accurate and timely response to inquiries.
• Researches and assists with ad-hoc data clean-up projects.
• Provides ideas and input to enhance the HR experience for all employees.
• Assists with design, implementation and administration of all process improvement programs and activities.
• Provides tier one (1) support on data issues and requests.
• Effectively addresses inquiries and provides accurate and timely responses where possible without compromise to service and quality.
• Supports operational data reporting (both regular and adhoc).
• Works with preparer of documents to ensure accuracy and completeness of data.

Qualifications

• BA/BS or equivalent experience required
• A minimum of three (3) years of PeopleSoft or other ERP system required with data entry/administration experience in an HRIS capacity.
• Performance management, recruiting and cloud systems experience preferred.
• Understanding of and experience with relational query reporting systems
• Ability to work independently
• Ability to meet deadlines
• Excellent organizational skills and ability to manage multiple priorities
• Excellent attention to detail, analytical and problem solving skills
• Excellent written and oral communication skills
• Ability to handle confidential information in a responsible and accurate manner
• Ability to work in a team environment
• Proficiency with Microsoft Word and Excel

Princeton University is an Equal Opportunity/Affirmative Action Employer and all qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity or expression, national origin, disability status, protected veteran status, or any other characteristic protected by law. EEO IS THE LAW

PI148014620