Position Details

Req ID:

req10209

Position Title:

Specialist, Dept. of Marketing, Communications, Outreach, and Events

Position Type:

Staff Full-Time

Position Number:

GS9724

OSU Campus:

Center for Health Sciences - Tulsa

Department:

External Affairs

Location Address:

1111 W 17th St
Tulsa, Oklahoma, 74107
United States

Hiring Supervisor:

Hiring Range:
(Contingent upon available funding):

15.00 - 16.88, Hourly

Work Schedule:

Typically 5 days/week, 8 hours/day

Faculty Appt Period:

Job Summary:

The Specialist will provide support for the External Affairs team. The External Affairs team includes: Marketing/Communications, Alumni, Events, Outreach and National Center for Wellness and Recovery branches.

This position will be responsible for maintaining financial records of the External Affairs division including all branches under that umbrella. This entails inputting purchase orders, ensuring vendors are paid and financial reports are maintained. Other duties regarding financial responsibilities include Pcard purchases and reconciliation and maintain/organize/order supplies and equipment. This position will also be responsible for making travel arrangements for team members and arranging motorpool reservations for the team. The specialist will assist with various mailings for various events, programs, and campaigns.

In addition to the above, this individual will serve as the administrative support to the External Affairs director with duties including scheduling meetings, ensuring deadlines be met, overall External Affairs financial reporting, coordinating NCWR orders, and attend meetings as the need arises. This individual will also be responsible for general office duties including, but not limited to: receiving/sorting the mail for team members, answering the phones, scheduling team meetings and creating agenda items.

Some evening and weekends may be required, with the exclusions of University holidays.

Environmental Hazards:
Typical office environment.

Physical Requirements:
Ability to lift and carry 8-10 pounds, stoop, reach, stand, walk, finger,grasp, feel, talk, hear, see, and perform repetitive motions with or withoutreasonable accommodations.

(Ifyou are viewing this job posting outside of the actual OSU job applicationwebsite, please go to jobs.okstate.edu to apply and submit a resume.)

Special Instructions to Applicants

Education & Experience

Position Qualifications:

Required:
- Two (2) years of college or technical training or equivalent experience
- At least six (6) months to one (1) year of experience working in an office setting
- Driver's license

Proficient use of computer is required for data entry, and e-mailcommunication. Must be detail oriented, self-motivated, able to handle multipleassignments simultaneously, have excellent communication, organization andinterpersonal skills, and must be able to maintain confidentiality.

Preferred:
- Bachelor's degree
- Experience in hospitality or events management
- Two (2) to three (3) years related experience with increasingly greater levels of responsibility in administrative support or project management

Oklahoma State University, as an equal opportunity employer, complies with all applicable federal and state laws regarding non-discrimination and affirmative action. Oklahoma State University is committed to a policy of equal opportunity for all individuals and does not discriminate based on race, religion, sex, color, national origin, marital status, sexual orientation, gender identity/expression, disability, or veteran status with regard to employment, educational programs and activities, and/or admissions. For more information, visit http://eeo.okstate.edu.

Oklahoma State University (OSU) strives to provide a safe study, work, and living environment for its faculty, staff, volunteers and students. To support this environment and comply with applicable laws and regulations, OSU conducts pre-employment background checks on final candidates. Offers of employment are contingent upon the successful completion of a background check. The type of background check conducted varies by position and can include, but is not limited to, criminal (felony and misdemeanor) history, sex offender registry, motor vehicle history, financial history, and/or education verification. Background checks will be conducted when required by law or contract and when, in the discretion of the university, it is reasonable and prudent to do so.