Job Title: Administrative Secretary in Office of the President
Location: Clayton State University
Regular/Temporary: Regular
Full/Part Time: Full-Time
Job ID: 234057
About Us

Located 15 miles southeast of downtown Atlanta, Clayton State University offers employees a diverse environment which fosters both professional and personal development. The university is committed to cultivating an environment of engaged, experienced-based learning, enriched by active community service. Clayton State offers multiple Bachelor and Master Degree programs which currently enrolls over 6,900 students in challenging campus and on-line courses.

The campus is situated just 20 minutes from downtown Atlanta on 214 beautiful acres, making access to the metropolitan area a breeze. We’ve been named a Top Workplace in Atlanta by the Atlanta-Journal Constitution for six consecutive years. And we also were named one of 79 higher education institutions across the nation in The Chronicle of Higher Education’s list of 2017 Great Colleges to Work For.

Job Summary

This position will be responsible for performing advanced-level secretarial and administrative duties in support of an executive-level office. This position serves as the receptionist for the Office of the President of Clayton State University.

Responsibilities

• Supports the Office of the President by providing assistance and general information to the campus community, University System of Georgia offices, and the service area community. Answers phones, greets, and assists visitors to the office.
• Responsible for procurement needs, including reconciliation of invoices, billing statements, and travel statements.
• Primarily responsible for ordering, organizing, and maintaining office supplies, equipment, printing services, maintenance, and other areas.
• Prepares and maintains an organized system for incoming mail and meeting notices for the President.
• Primarily responsible for establishing and maintaining departmental records and filing system.
• Assists in maintaining and establishing office procedures for successful operations.
• Maintains and updates database records of key constituents.
• Trains and coordinates the work of student assistants.
• Coordinates and assists in planning, meetings, special events, and special projects.
• Services and supports campus committees.
• Maintains professional and technical knowledge including database maintenance and management.
• Perform other duties as assigned.

Required Qualifications

Associate’s degree; Bachelor’s preferred.5-8 years of related administrative experience or equivalent combination of education and experience.Strong computer skills with experience in Microsoft Office Suite.Knowledge of standard office procedures. Prefer office experience in an educational environment.Effective organizational and time management skills; excellent customer service skills.Ability to maintain a friendly, courteous, professional and helpful attitude.Ability to communicate effectively both orally and in writing.Ability to prioritize work assignments and work under general supervision; ability to multi-task various assignments; ability to coordinate the work of office clerks and student assistants.

Required Documents to Attach

Please submit a cover letter, resume, unofficial transcripts, and names of 3 professional references.

Conditions of Employment

Offers of employment are contingent upon completion of a background investigation including a criminal background check demonstrating your eligibility for employment with Clayton State University, as determined by Clayton State University in its sole discretion, confirmation of the credentials and employment history reflected in your application materials and, if applicable, a satisfactory credit check. Applicants may be subject to a pre-employment drug test.

Offers are made expressly subject to the applicable federal and state laws, to the statutes, rules and regulations of this institution and to the Bylaws and Policies of the Board of Regents (BOR) of the University System of Georgia (USG), which are available for your inspection upon request.

Equal Employment Opportunity

Clayton State University is an equal employment, equal access, and equal educational opportunity and affirmative action institution. It is the policy of the University to recruit, hire, train, promote and educate persons without regard to race, color, national or ethnical origin, age, disability, gender, religion, sexual orientation, gender identity or veteran status as required by applicable state and federal laws (including Title VI, Title VII, Title IX, Sections 503, and 504, AREA, ADA, E.O. 11246, and Rev. Proc. 75-50). Clayton State University is an Affirmative Action/Equal Opportunity Institution. For questions or more detailed information regarding this policy please contact the Clayton State University Office of Human Resources at (678) 466-4230. Individuals requiring disability related accommodations for participation in any event or to obtain print materials in an alternative format, please contact the Disability Resource Center at: (678) 466-5445.