S06993P

Business Manager - ALEC

CAES-Ag Leadership, Ed & Comm

The University of Georgia (UGA), a land-grant and sea-grant university with statewide commitments and responsibilities, is the state’s oldest, most comprehensive, and most diversified institution of higher education (https://www.uga.edu/). UGA is currently ranked among the top 15 public universities in U.S. News & World Report. The University’s main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA was founded in 1785 by the Georgia General Assembly as the first state-chartered University in the country. UGA employs approximately 1,800 full-time instructional faculty and more than 7,700 full-time staff. The University’s enrollment exceeds 39,000 students including over 30,000 undergraduates and over 9,000 graduate and professional students. Academic programs reside in 18 schools and colleges, as well as a medical partnership with Augusta University housed on the UGA Health Sciences Campus in Athens.

The Department of Agricultural Leadership, Education and Communication promotes food, environmental and social sustainability through experiential education. With a focused curriculum in leadership, education, and communication theory and practice, we are committed to changing lives through Georgia’s land-grant mission.

ALEC faculty are highly rated for their teaching, research and outreach programs in teacher education, extension education, leadership development, service learning, program development and evaluation, internationalization of curriculum, distance education, information and technology transfer, and organizational and community change.

https://alec.caes.uga.edu/

External

TRS or ORP

Employee

Benefits Eligible

Full Time

Monday – Friday regular business hours with evening and weekend work as needed

Commensurate with qualifications

09/24/2021

Yes

11/01/2021

Athens Area

The University of Georgia is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, ethnicity, age, genetic information, disability, gender identity, sexual orientation or protected veteran status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR (hrweb@uga.edu).

Business Operations Professional

Business And Finance

1.00

This position serves as the primary person responsible for managing and oversight of all financial activities of the Department of Agricultural Leadership, Education and Communication (ALEC) including, but not limited to, assisting in the development of budgets and position management. This position will also provide assistance to and advise the Department Head, faculty, and staff on two campuses on matters regarding grant proposals, budgeting, travel authorities, check requests, expense reimbursements, honoraria, etc. They will respond in a thorough and timely manner to information requests and all necessary processes related to business operations. This position will primarily oversee personnel related activities including payroll, timesheet approvals, leave requests, onboarding or exiting employees in a timely completion, etc.

Knowledge of UGA accounting practices, accuracy in paperwork, ability to meet deadlines, ability to learn new systems, communication skills/able to work well with faculty/staff/students.

Typical physical demands to work in an office environment.

Yes

Yes

Yes

No

No

No

Yes

Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.

Business and Finance
1. Serves as primary person responsible for managing and oversight of all financial activities of the Department of Agricultural Leadership, Education, and Communication (ALEC) including, but not limited to, assisting in the development of the budgets and position management.
2. Advises Department Head, faculty and staff on three campuses (Athens, Griffin, Tifton) about changes in UGA fiscal affairs and sponsored programs policies and procedures to ensure timely, accurate and efficient adherence to required processes.
3. Provides assistance to Department Head, faculty and staff with grant proposals, budgeting, and other process issues. Facilitates/liaises connection with College of Agricultural and Environmental Sciences (CAES) Business Office and Contracts and Grants office, UGA Fiscal Affairs, Budgets, Property Control, UGA Foundation and/or UGA Sponsored Programs for training, advice, and guidance to ensure fiscal affairs and sponsored programs requirements and timeframes are satisfied.
4. Approves travel authorities (TA), check requests, reimbursements of expenses, honoraria, eTickets, etc. for all
5. Responds in a thorough and timely manner to information requests from CAES Business Office, Fiscal Affairs, Contracts and Grants, Office of Sponsored Programs, etc. including audits for purchases, process and organizational review documents, etc.
6. Carries primary responsibility for the accurate processing personnel related activities including payroll for bi-weekly, academic, and monthly payrolls, accurate and timely completion of personnel documents, payroll system (hours tracking) processing and approvals, and journal vouchers for all locations. Ensures the accuracy of Personnel Activity Reports (PARs). Posts and/or monitors leave requests for all benefited employees, providing information to Department Head in the event leave use is inappropriate or entering a leave without pay (LWOP) status.
7. Processes all hiring and separation documents to ensure accurate compensation and onboarding or exiting of employees including timely completion of the Onboarding website, I-9s, obtaining MyIDs, system access and termination of access, etc.

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Budgeting
1. Assists Department Head in developing and preparing annual budget, including calculating or modeling salary and benefits costs, faculty or staff position management, and management of assistantship funds.
2. Prepares periodic and ad hoc managerial reports regarding fiscal affairs issues. Actively participates in process review discussion or documentation in preparation for UGA/USG systems changes.
3. Assists Department Head in managing Federal, State, and Regional resources for various accounting including instruction, research, and extension. Ensures Faculty have Hatch projects for 421 reporting.
4. Prepare and process appropriate budget amendments and personnel documents for all locations to ensure that cost share requirements for grants are met.
5. Audit and reconcile status reports to departmental accounting systems for any inconsistency, errors, or overdrafts that need correction. Reconciles department UGA Foundation accounts. Maintains project balance reports for all locations.

30

Supervision and Administration
1. Hires, trains, and provides performance review information and/or disciplinary action to Student Affairs Professional II (Department administrative support staff member) and student workers.
2. Supports and provides oversight for compliance with all UGA accounting processes, including fiduciary best-practices for Department operations accounts and cash management.
3. Effectively utilizes emerging technology to support Department efficiencies; develops, improves, and documents workflows and processes related to the duties of this position especially in support of new technology implementation.
4. Other duties within the purpose and scope of this role.

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