Description
University of Colorado | CU Anschutz Medical Campus

School of Medicine, Office of Medical Education

Academic Services Senior Professional/PhD Program Administrator (60% Remote) 

Position # 00789375 – Requisition #22986

* Applications are accepted electronically ONLY at www.cu.edu/cu-careers *

The University of Colorado has a requirement for COVID-19 vaccinations and full completion thereof by 9/1/21 or upon start date.  Information regarding this requirement, and exemptions can be found at:

Anschutz: https://www.ucdenver.edu/docs/librariesprovider284/default-document-library/3000-general-admission/3012---covid-19-vaccination-requirement-and-compliance.pdf?sfvrsn=4e9df3ba_2

Denver: https://www.ucdenver.edu/coronavirus

Exemptions vary by campus location/department.

Campus/Unit-Specific Exemptions:

• Anschutz Campus – Exemptions are allowed for medical or religious reasons.
• Denver Campus - Exemptions are allowed for medical, religious, or personal reasons.
• Consolidated/Central Services Administration – Will follow Anschutz policy on exemptions.

The University of Colorado Anschutz Medical Campus seeks individuals with demonstrated commitment to creating an inclusive learning and working environment. We value the ability to engage effectively with students, faculty and staff of diverse backgrounds.

School of Medicine, Office of Medical Education has two openings for full-time University Staff (unclassified) Academic Services Senior Professional/PhD Program Administrator positions.

The University of Colorado Anschutz Medical Campus is a public education, clinical and research facility serving 4,500 students, and a world-class medical destination at the forefront of life-changing science, medicine, and healthcare. CU Anschutz offers more than 42 highly rated degree programs through 6 schools and colleges, and receives over $500 million in research awards each year. We are the single largest health professions education provider in Colorado, awarding nearly 1,450 degrees annually. Powered by our award-winning faculty, renowned researchers and a reputation for academic excellence, the CU Anschutz Medical Campus drives innovation from the classroom to the laboratory to the delivery of unparalleled patient care. Read CU Anschutz Quick Facts here.

Jobs in this career family provide direct professional support for the teaching and/or educational service mission of the university. Functions include academic advising/counseling, student personnel administration, recruitment and admissions, registration, financial aid, faculty affairs, library services, curriculum administration, and others involving direct support of the educational mission of an academic unit.

Senior Professionals are responsible for exercising discretion, analytical skill, personal accountability and responsibility in a wide range of areas including academic, administrative, managerial and student services functions. Work involves creating, integrating, applying and sharing knowledge directly related to a professional field.  Work is performed fully independently.

Job Summary:

Reporting to the Business Services Program Director in the Office of Research Education (ORE) within the School of Medicine (SOM), the Program Administrator (PA) is a senior level professional responsible for the overall financial, educational, and programmatic management of his or her respective PhD program(s). The PA independently analyzes and coordinates policies and procedures and oversees the implementation of teaching, research, and graduate training associated with the program(s). The PA makes recommendations relative to the business affairs, funds, and resources of the program(s). In conjunction with the Program Director (PD), the PA represents the program(s) within the School of Medicine, the Graduate School, the Anschutz Medical Campus, and the University of Colorado, providing essential communication and networking for the effective functioning of these entities.

Examples of Work Performed:

• Assist in the recruitment, acceptance, and orientation of new students into the program. 
• Appropriately prepare student admission files from the point of faculty review through acceptance by the program, the SOM-ORE and the Graduate School. 
• Compile and manage all student data, including tracking of progress, advising, intervening when necessary, and resolving academic problems. 
• Consult and be aware of program guidelines and policies, the SOM-ORE rules, and appropriate university policy, as it applies to student admission and degree progress. 
• Serve as a business and administrative resource for students in the Program.
• Serve as liaison between the SOM and the Program and the point of contact for all student-related issues. 
• Maintain accurate and reliable training grant database records.
• Schedule and/or attend program committee meetings, faculty meetings, and other regularly scheduled meetings, and participate in discussions regarding the program’s mission and goals. Serves as an administrative resource relative to student issues, finances, and SOM-ORE academic affairs. 
• Maintain program curriculum proposals, including the interface with CU-SIS and building new courses in the system as necessary.
• Organize and coordinate all event planning for program, including, but not limited to, activities around annual seminar series, program-specific specialty courses and/or scientific retreats, journal club(s), and annual new student recruitment.
• Administer state fiscal policies, state and university rules, regulations, procedures, and standards applying to accounting and business management. 
• Generate standard and non-standard accounting reports, reconcile discrepancies, and provide overall vigilance to assure conformance to policies and procedures for funds managed by the PA. Coordinate accounting, data processing, and other computer systems as necessary for financial management and statistical reporting in PeopleSoft. 
• Respond to requests from the ORE, the School of Medicine Dean’s Office and the Program Director for fiscal budgetary (or other statistical) information. 
• Administer the flow of administrative, financial, and workload statistical data

This description is a summary only and is describing the general level of work being performed, it is not intended to be all-inclusive. The duties of this position may change from time to time and/or based on business need. We reserve the right to add or delete duties and responsibilities at the discretion of the supervisor and/or hiring authority.

Salary and Benefits:

The salary range (or hiring range) for this position has been established at $43,064 - $52,000

The salary of the finalist(s) selected for this role will be set based on a variety of factors, including but not limited to, internal equity, experience, education, specialty and training.

The above salary range (or hiring range) represents the University’s good faith and reasonable estimate of the range of possible compensation at the time of posting.

This position is eligible for overtime compensation.

Your total compensation goes beyond the number on your paycheck. The University of Colorado provides generous leave, health plans and retirement contributions that add to your bottom line.

Benefits: https://www.cu.edu/employee-services/benefits

Total Compensation Calculator: http://www.cu.edu/node/153125

Diversity and Equity:

The University will provide reasonable accommodations to applicants with disabilities throughout the employment application process. To request an accommodation pursuant to the Americans with Disabilities Act, please contact the Human Resources ADA Coordinator at hr.adacoordinator@ucdenver.edu.

The University of Colorado Denver | Anschutz Medical Campus is committed to recruiting and supporting a diverse student body, faculty and administrative staff. The university strives to promote a culture of inclusiveness, respect, communication and understanding. We encourage applications from women, ethnic minorities, persons with disabilities and all veterans. The University of Colorado is committed to diversity and equality in education and employment.

The University of Colorado Denver | Anschutz Medical Campus is dedicated to ensuring a safe and secure environment for our faculty, staff, students and visitors. To assist in achieving that goal, we conduct background investigations for all prospective employees.

Qualifications
Minimum Qualifications:

• Bachelor’s degree or equivalent experience.
• At least 2 years of broad and diversified professional experience that has included administrative responsibilities.

A combination of education and related technical/paraprofessional experience may be substituted for the bachelor’s degree on a year for year basis.

Required: Applicants must meet minimum qualifications at the time of hire.

PLEASE NOTE: Candidates will be responsible for travel expenses related to the interview process and any relocation expenses, if applicable.

Preferred Qualifications:

• At least 5 years of broad and diversified professional experience that has included administrative responsibilities.
• Experience working in a medical and/or academic setting.
• Experience with event planning and coordination. 
• Experience processing and tracking payroll and financial transactions. 
• Experience working with UIS, CU-SIS, PeopleSoft or similar electronic student information system.

Knowledge, Skills, and Abilities:

Ability to communicate effectively, both in writing and orally. Ability to establish and maintain effective working relationships with employees at all levels throughout the institution.Outstanding customer service skills.Demonstrated commitment and leadership ability to advance diversity and inclusion.
• Knowledge of and ability to apply diverse financial management skills. 
• Knowledge of and ability to apply accepted theories, practices, and principles of general management and administration. 
• Ability to take initiative to establish work priorities and follow-through to insure timely completion of activities.
• Ability to plan, organize, implement, and coordinate financial and administrative activities. 
• Ability to solve problems in a supportive and thoughtful manner, taking into consideration the various personalities and perspectives of constituents.

Job Category: Academic Services
Primary Location: Aurora
Schedule: Full-time
Posting Date: Dec 3, 2021
Unposting Date: Ongoing