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Grants Compliance Associate (Physics)

Florida State University
Tallahassee, FL

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Administrative Jobs
Academic Affairs, Sponsored Programs, Grants & Contracts, Institutional & Business Affairs, Assessment, Accreditation & Compliance
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Job Details

Job Title: Grants Compliance Associate (Physics)
Location: Tallahassee, FL
Regular/Temporary: Regular
Full/Part Time: Full-Time
Job ID: 50039

Department of Physics

Equal Employment Opportunity

An Equal Opportunity/Access/Affirmative Action/Pro Disabled & Veteran Employer.

FSU's Equal Opportunity Statement can be accessed at:


Serves as grant accountant for contract and grant accounts as assigned. Completes reconciling, prepares monthly financial reports, submits transactions, prepares special reports, and develops re-budgeting documents for contract and grant activity. Works with PIs (Principal Investigators) to provide comprehensive financial plans for multiple awards in order to maximize the financial resources of each award type within compliance standards, performs analysis of spending patterns and historical trends, and ensures appropriate spending authority and fiduciary responsibility.

Assists PIs with various phases of contract and grant activities to include proposal development, interpreting grant announcements, ensuring compliance with guidelines, submission requirements, and deadlines as assigned by supervisor. Prepares and revises complex and detailed multi-year budgets and budget justifications that reflect accurate projections of costs based on the research study, calculate correct fringe and indirect cost calculations and rates. Ensures that all state/federal and university policies are met. Reviews proposals for completeness, adherence to announcement, and financial accuracy.

Coordinates the personnel appointments with PI, Supervisor, Administration, and department Human Resources (HR) Representative. Monitors appointments for accuracy and budget availability, works with PIs, appointees, and HR Rep to take corrective action when issues arise. Supports HR functions of the central Physics Department office as needed.

Assists the Travel Representative for the Department on travel authorizations and reimbursements by communicating PIs plans and anticipated needs. Assists to ensure travel submissions are compliant with Uniform Guidance and agency rules, and state, federal, and university policies are met. Ensures that requests are completed in a timely manner by following up with all parties, and assures that expenditures from assigned projects are allowable and reasonable. Serves as back up to Travel Representatives as necessary. Serves as a back up P-card representative as needed.

Reviews and interprets Federal, State, and local agency awards, guidelines, and policies for compliance. Works with supervisor to advise investigators and department personnel of appropriate actions for topics and questions regarding grant administration based on agency rules and regulations. Monitors completion of grant reporting deadlines within the department and assists with grant reporting requirements. Facilitates project close out at six months, three months, and one month prior to end date, finalizes project accounting, and assures that project is ready for final review by Sponsored Research Administration.


High school diploma or equivalent and four years experience, or a combination of post-high school education and experience equal to four years. (Note: post-high school education can substitute for experience at the equivalent rate.)

  • Knowledge of and the ability to apply Generally Accepted Accounting Principles (GAAP).
  • Experience compiling, reviewing, and reconciling data for accuracy, completeness, and compliance.
  • Experience using Microsoft Office with proficient knowledge of Excel.
  • Ability to prioritize and organize work assignments and meet project deadlines.
  • Experience demonstrating effective customer service skills in a professional office setting.

This position requires successful completion of the eSPEAR Certification Series within the first six months of employment.


Accounting courses, certification, or degree is preferred.

University Information

One of the nation's elite research universities, Florida State University preserves, expands, and disseminates knowledge in the sciences, technology, arts, humanities, and professions, while embracing a philosophy of learning strongly rooted in the traditions of the liberal arts and critical thinking. Founded in 1851, Florida State University is the oldest continuous site of higher education in Florida. FSU is a community steeped in tradition that fosters research, encourages creativity, and embraces diversity. At FSU, there’s the excitement of being part of a vibrant academic and professional community, surrounded by people whose ideas are shaping tomorrow’s news!

Learn more about our university and campuses.

Anticipated Salary Range

Anticipated starting salary of low to mid $30,000s.

Pay Plan

This is an USPS (University Support Personnel System) position.

FSU Total Rewards

FSU offers a robust Total Rewards package. Visit our website to learn more about our Compensation, Benefits, Wellness, Recognition, and Employee Development programs.

Use our interactive tool to calculate Total Compensation options based on potential salary, benefits and retirement contributions, earned leave, and other employment-related perks.


If not otherwise specified, schedule is M-F, 8-5.

Criminal Background Check

This position requires successful completion of a criminal history background check. The background check will be conducted as authorized and in accordance with University Policy 4-OP-C-7-B11.

How To Apply

If qualified and interested in a specific job opening as advertised, apply to Florida State University at If you are a current FSU employee, apply via myFSU > Self Service.

Applicants are required to complete the online application with all applicable information. Applications must include all work history up to ten years, and education details even if attaching a resume.

Veterans' Preference

Certain servicemembers and veterans, and the spouses and family members of such servicemembers and veterans, receive preference and priority, and certain servicemembers may be eligible to receive waivers for postsecondary educational requirements, in employment by the state and its political subdivisions and are encouraged to apply for the positions being filled. Veterans' Preference applies to University Support Personnel System (USPS) positions only.

IMPORTANT: To claim Veterans' Preference, select “yes” to the question on the application questionnaire and upload a DD-214 (or equivalent), the Veterans' Preference Certification form, and other documentation if applicable with your online application before midnight of the position closing date.

Click the links for eligibility information and required documentation, or call FSU Human Resources at (850) 644-6034.

Tobacco Free Campus

Effective January 1, 2014, tobacco use, including simulated tobacco use, is prohibited on property, interior and exterior, owned or managed by Florida State University. This policy applies to all Florida State University students, employees, consultants, contractors, visitors, and external individuals.


This position is being re-advertised. Previous applicants need not reapply.


Working at Florida State University

One of the nation's elite research universities, Florida State University — with the Carnegie Foundation's highest designation, Doctoral/Research University-Extensive — offers a distinctive academic environment built on its cherished values and unique heritage, welcoming campus on the oldest continuous site of higher education in Florida, championship athletics, and prime location in the heart of the state capital.

Combining traditional strength in the arts and humanities with recognized leadership in the sciences, Florida State University provides unmatched opportunities for students and faculty through challenging academics, cultural discovery and community interaction.

Underlying and supporting the educational experience at Florida State University is the development of new generations of citizen leaders, based on the concepts inscribed in our seal: Vires, Artes, Mores — Strength, Skill and Character.

Epitomized by recently named Rhodes Scholars Garrett Johnson and Myron Rolle — elite athletes and scholars committed to public service — and Joseph O'Shea — a campus and community leader as well as a top scholar — Florida State's 40,000 students are dedicated to academic excellence and providing leadership in our complex world.

Florida State University's 16 colleges offer more than 275 undergraduate, graduate, doctoral, professional and specialist degree programs, including medicine and law, covering a broad array of disciplines critical to society today. Each year the University awards over 2,000 graduate and professional degrees.

With its impressive breadth of leading graduate, professional and undergraduate programs, Florida State University is a demanding, intellectually stimulating, yet warm and caring environment for students and faculty. Recognized nationally for its commitment to diversity, Florida State University is a national leader in the number of doctorates awarded to African-American students and in the graduation rate of African-American undergraduates. Its College of Medicine and College of Law are ranked in the nation's Top 10 for Hispanic students.

Florida State University's arts programs — dance, film, music and theatre — rank among the finest in the world, offering an arts education comparable to leading conservatories. Its creative writing program is ranked among the nation's best and is home to the most consistently honored and published student body in the United States. Florida State is responsible for governance of the John and Mable Ringling Museum of Art and associated arts programs, one of the largest museum/university complexes in the nation.

Other programs consistently included in the top public university list include physics, chemistry, political science, psychology, criminology, public administration, library science, information, human sciences, business and law.

At the Ph.D. level, interdisciplinary programs draw on notable research faculty strengths that transcend the traditional disciplines, including neuroscience, molecular biophysics, computational science, materials science and research at the National High Magnetic Field Laboratory—home to the world's most powerful magnets.

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