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Support Professional, Counseling and Career Development - External

Employer
Grand Rapids Community College
Location
Grand Rapids

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Administrative Jobs
Institutional & Business Affairs, Clerical & Administrative Support, Student Affairs, Career Services, Counseling
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Job Details



Support Professional, Counseling and Career Development - External
Date: September 20, 2021

Position Title: Support Professional, Counseling and Career Development

Department: Counseling and Career Development

Job ID: 1204

Work Hours/Schedule: 40 hours/52 weeks

Compensation: APSS, Level B, $17.08 per hour

Reports to: CCD Program Director

Posting Close Date: Open until filled

* Must be willing to flex scheduled work hours with advance notice to accommodate occasional weekend or evening events

SUMMARY

Counseling and Career Development at GRCC provides free and confidential mental health and career counseling to current GRCC students. Our services also include same-day urgent consultations for students who are confronting current or recent traumatic crises or other acute mental health concerns.

The Support Professional for CCD serves as the initial contact for the department and assists students, faculty and staff, in person, by phone, and via email. A key aspect of the work is to provide quality customer service with an ability to effectively discern eligibility and needs for initially determining an appropriate scheduling option. This position mandates the highest degree of maintaining client information and student utilization of CCD services, in compliance with state and federal regulations.

Essential Job Functions
  • Scheduling client appointments, maintaining counseling staff schedules.
  • Completion of administrative support tasks as needed or requested by the Program Director. - Support CCD outreach activities through assistance with scheduling events, organizing and distributing materials, recording attendance, assisting with evaluations and other responsibilities for mental health awareness events and workshops.
  • Attend and participate in staff meetings and maintain agenda and minutes.
  • Responsible for maintenance and management of departmental web page.
  • Monitor CCD email and voicemail throughout the work day, taking action on student and staff requests as needed.
  • Monitor and process the departmental budget.
  • Administer student evaluations in coordination with other departments.
  • Assist in the maintenance of accurate daily schedules for counselors in various calendars (Google & Titanium).
  • Maintain referral database including responding to inquiries and inviting community providers to participate.
  • Inventory and order office supplies as needed.
  • Participate as a member of College, Divisional and Departmental teams or committees as requested or as mutually agreeable.
  • Regular attendance during scheduled hours is required. Being present is essential for performing the essential functions of this position.
  • The CCD shares a common office and lobby space with the Disability Support Services (DSS) program. This position will provide backup and support for students in the DSS program as needed. This can include, but is not limited to, checking students in for appointments, scheduling appointments, requesting information from DSS Counselors on behalf of students, etc.
  • Perform other duties as assigned.


JOB SPECIFICATIONS

Education/License
  • Associate's Degree required or comparable combination of relevant education and experience required
  • National career Readiness Certificate preferred


Work Experience
  • A minimum of 3 or more years of administrative support experience (preferably in a higher education setting).
  • Prior experience working in a higher education setting that provided mental health and/or related services preferred.
  • Proven ability to provide excellent customer service to students and staff in a demanding work environment.
  • Excellent organizational skills and the ability to prioritize and complete tasks in a timely manner.
  • Must be proficient in verbal, written, and interpersonal communication skills.
  • Previous experience projecting a professional image including punctuality and good attendance record.
  • Demonstrated ability to work effectively with and respect diverse populations.
  • Proven experience providing strong interpersonal skills and a demonstrated ability to work as part of a team.


Competencies
  • The following competencies are essential and will be evaluated for our candidates through the evidence-based selection process:

Foundational Competencies
  • Responsibility
  • Teamwork
  • Adaptability
  • Listening
  • Achievement
  • Information Skills
  • Speaking
  • Decisive


Occupational Competencies
  • Getting Information
  • Communicating with Supervisors, Peers, or Subordinates
  • Interacting With Computers
  • Establishing and Maintaining Interpersonal Relationships
  • Organizing, Planning, and Prioritizing Work
  • Documenting/Recording Information
  • Processing Information
  • Identifying Objects, Actions, and Events
  • Updating and Using Relevant Knowledge
  • Performing Administrative Activities
  • Making Decisions and Solving Problems
  • Communicating with Persons Outside Organization
  • Evaluating Information to Determine Compliance with Standards
  • Monitor Processes, Materials, or Surroundings
  • Resolving Conflicts and Negotiating with Others


Skills/Abilities
  • Google Suite and Microsoft Office skills/experience required.
  • Experience with Electronic Medical Records (EMR) preferred.
  • Must be willing to learn (prior experience preferred) the GRCC Campus Wide Information System. (PeopleSoft) and additional proprietary software programs.
  • Experience with Drupal and Adobe preferred.
  • Adherence to state and federal law regarding the confidentiality of personal health information and other data is required.
  • Finalists will be required to complete an office testing module and meet minimum standards, plus possess excellent proofreading skills and have aptitude for detailed work. An in-basket assignment may be required.


Physical Demands
  • Ability to sit or stand for extended periods of time.


Mental Demands
  • Must possess a willingness and appreciation for helping individuals who may be experiencing a high degree of emotional distress.
  • Must be able to respond to students experiencing distress in a calm and confident manner. - Position requires initiative, critical thinking, prioritization, delegation and problem-solving abilities. - Ability to maintain optimism while interacting with students experiencing mental health crisis. - Ability to demonstrate patience while working with students who may need extra time to explain their needs during a mental health crisis.
  • Ability to engage in the critical thinking necessary to effectively communicate available supports and resources available to students who are experiencing a mental health crisis.
  • Ability to mentally and emotionally manage the potential stress and strain of providing administration to a high-risk high-needs student population.
  • Ability to gather data, compile information, and prepare statistical reports.
  • Ability to work under pressure with many interruptions in a busy, student-centered environment.
  • Must enjoy working with the public and possess good oral and written communication skills. - Ability to manage a high volume of service requests via phone and in person promptly, courteously and professionally.
  • Aptitude for assessing office needs and implementing appropriate initiatives.
  • Ability to provide support, guidance, and direction to student workers, faculty and staff of the department. - Ability to perform routine as well as unexpected duties with minimum supervision. - Must use good judgment in handling sensitive or difficult situations in a pleasant and professional manner.


Working Conditions
  • Ability to work in a high traffic, indoor office environment.
  • Adapt to changing technologies and responsibilities.
  • Requires punctuality and good attendance record.
  • Participate in web based, onsite, and off site professional development opportunities. - Be flexible in schedule to allow for changes during the semesters, in accordance with busy periods.


METHOD OF APPLICATION

Grand Rapids Community College is only accepting online applications for this position at https://www.grcc.edu/jobs. Submit a cover letter and resume in one document. The opportunity to apply for this position will open until filled. Individuals with diverse backgrounds are encouraged to apply. Grand Rapids Community College is an equal opportunity employer. Visa sponsorship is not available.

Grand Rapids Community College creates an inclusive learning and working environment that recognizes the value and dignity of each person. It is the policy and practice of GRCC to provide equal educational and employment opportunities regardless of age, race, color, religion, marital status, sex/gender, pregnancy, sexual orientation, gender identity, gender expression, height, weight, national origin, disability, political affiliation, familial status, veteran status or genetics in all programs, activities, services, employment and advancement including admissions to, access to, treatment in, or compensation in employment as required by state and federal law. GRCC is committed to reviewing all aspects of GRCC programs, activities, services and employment, including recruitment, selection, retention and promotion to identify and eliminate barriers in order to prevent discrimination on the basis of the listed protected characteristics. The college will not tolerate any form of retaliation against any person for bringing charges of discrimination or participating in an investigation. Further information may be obtained from the EEO Office or the Office of General Counsel, 143 Bostwick Avenue NE, Grand Rapids, MI 49503-3295.









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Organization

Working at Grand Rapids Community College

Grand Rapids Junior College (GRJC) was founded in 1914 by the Grand Rapids Board of Education after a resolution was passed by the University of Michigan’s faculty which encouraged the establishment of junior colleges in Michigan.

Today, GRCC’s eight-block downtown campus, encompassing more than 25 acres in downtown Grand Rapids, includes several classroom buildings, a learning center (including the Diversity Learning Center) and library, Spectrum Theater, the Applied Technology Center (which features a green roof), a remodeled music building, a fieldhouse with natatorium, a student center, Bostwick Commons, and the Calkins Science Center.

The college also offers instruction from a variety of regional centers in the metropolitan Grand Rapids area (including numerous local high schools, regional centers and its two Learning Corners on Wealthy St. and Seward Ave.) and on the West Michigan lakeshore (including West Ottawa High School, Careerline Tech Center, the Midtown Holland Center and Grand Valley State University's Meijer Campus in Holland).

In addition, GRCC has two Michigan Technical Education Centers (M-TECs in West Michigan. The Patrick Thompson M-TEC, part of GRCC's Lakeshore Campus, located in Holland, opened in Fall 2000 in partnership with the Ottawa Area Intermediate School District. The Leslie E. Tassell M-TEC ® in Grand Rapids opened in 2002. This world-class facility offers training in manufacturing, auto service, and building and construction trades.

To increase capacity to meet unprecedented demand, GRCC acquired the former campus of Davenport University on Fulton St. in downtown Grand Rapids and began offering courses at Sneden Hall beginning in the Fall 2009 semester.

In Winter 2010, more than 17,000 students enrolled in more than 1,900 liberal arts and occupational courses. The diverse student body represents students from Kent and surrounding counties as well as students from across the U.S. and 22 other nations. Another 10,000 learners are served by non-credit instructional opportunities. In addition to traditional classroom environments, students may also receive instruction through community and distant service-learning offerings, seminars, workshops, training classes, distance learning options and other educational formats. GRCC employs a faculty of more than 260 full-time and 590 part-time members as well as a staff of 430, all of whom are focused on the College’s priorities to be student-centered, collaborative, and flexible. Throughout its 90-year history of academic excellence, GRCC has maintained a solid reputation as a premier transfer institution and is nationally recognized for both its liberal arts and occupational programs. Many GRCC faculty members have been recognized regionally and nationally for their expertise and innovative teaching styles.

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