Assistant Director of Events, McDonough School of Business Georgetown University

Located in a historic neighborhood in the nation's capital, Georgetown offers rigorous academic programs, a global perspective, exciting ways to take advantage of Washington, D.C., and a commitment to social justice. Our community is a tight knit group of remarkable individuals interested in intellectual inquiry and making a difference in the world.

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Assistant Director of Events, McDonough School of Business - Georgetown University

At Georgetown University's McDonough School of Business (MSB), our mission is to build global business knowledge and inspire ethical leaders to serve the common good.

The Assistant Director of Events is a member of the team that plans and executes events and activities, including all MSB events that support the student, alumni, and community goals established by the MSB leadership, as well as other events in support of the MSB Dean's team. They work with the Director to establish an annual strategy of community engagement events to be hosted or sponsored by the MSB Dean's Office, including multiple complex and high-profile events throughout the academic year related to the School, as well as events that promote the School's engagement with students, alumni, donors, and the larger community. Reporting to the Director of Events, the Assistant Director has duties that include but are not limited to:

Event Management

• Organize and execute some 200 diverse, high-profile, complex events throughout the year for the Dean's Office, Alumni Relations, Executive Education, MBA programs, Undergraduate programs, and prominent faculty panels and conferences; and assist with student groups, as appropriate, with their speaker events
• Manage events such as multiple graduation ceremonies and receptions; live television programming; Board of Advisors and Parents Advisory Council meetings, luncheons and /dinners; national academic conferences; reunion events; alumni events in other cities; VIP presentations; CEO panels and breakfasts/luncheons; Financial Times partner events; galas; and staff and faculty luncheons
• Investigate and implement all aspects of events and event management; select and contract with caterers, A/V suppliers, and staging, and production companies; follow event from conception through completion - being present until the last guest has departed and oversee restoring event space to pre-event status
• Maintain the budget for events and track spending for endowed speaker series; and manage and oversee student volunteers with various MSB centers
• Work with MSB Applications Team to develop knowledge or experience working with customer relationship management (CRM) tool, Salesforce

Technical Support

• Work with the team in the Office of Marketing and Communications to promote the events and build audience
• Work with MSB Applications Team to develop knowledge or experience working with customer relationship management (CRM) tool, Salesforce, and event management tool (Linvio); and use Salesforce and Linvio to build event registration pages and send event related emails to keep track of those who attend events.
• Coordinate with the University Protocol Office on high-level VIP guests coming to the Rafik B. Hariri Building to speak; and determine security needs of VIP guests - University Police or VIP's private security.

Administrative Support

• Create and maintain guest lists; create and distribute event invitations; create and maintain RSVP lists and send follow-up reminders prior to events; and create name badges and other needed materials
• Create and maintain review process for requests to reserve Fisher Colloquium
• Create contracts with vendors and the University contracts office
• Train others on event management tool (Linvio); and provide best practices to new users

Qualifications

• Bachelor's degree
• At least 5 years of progressively responsible experience in event planning and management
• Exceptional organizational skills and attention to detail
• A commitment to outstanding customer service
• Excellent interpersonal, written, and oral communications skills
• Knowledge of protocol and etiquette
• Flexibility in managing all requirements
• Experience or knowledge of management of virtual and hybrid events
• Willingness and availability to work odd hours as needed

Preferred qualifications

• Supervisory experience
• Experience in university events management
• Experience working with high-level officials from public and private sectors
• Experience with Salesforce

Current Georgetown Employees:

If you currently work at Georgetown University, please exit this website and login to GMS (gms.georgetown.edu) using your Net ID and password. Then select the Career worklet on your GMS Home dashboard to view Jobs at Georgetown.

Submission Guidelines:

Please note that in order to be considered an applicant for any position at Georgetown University you must submit a cover letter and resume for each position of interest for which you believe you are qualified. These documents are not kept on file for future positions.

Need Assistance:

If you are a qualified individual with a disability and need a reasonable accommodation for any part of the application and hiring process, please click here for more information, or contact the Office of Institutional Diversity, Equity, and Affirmative Action (IDEAA) at 202-687-4798 or ideaa@georgetown.edu.

Need some assistance with the application process? Please call 202-687-2500. For more information about the suite of benefits, professional development and community involvement opportunities that make up Georgetown's commitment to its employees, please visit the Georgetown Works website.

EEO Statement:

Georgetown University is an Equal Opportunity/Affirmative Action Employer fully dedicated to achieving a diverse faculty and staff. All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, color, religion, national origin, age, sex (including pregnancy, gender identity and expression, and sexual orientation), disability status, protected veteran status, or any other characteristic protected by law.

Benefits:

Georgetown University offers a wide variety of comprehensive and competitive benefits. Benefits packages include comprehensive health, dental and vision plans, disability and life insurance coverage, retirement savings programs, tuition assistance, voluntary insurance options (including group legal, accident, and critical illness), and much more. Whatever your need, the Office of Faculty and Staff Benefits will be standing by to support you. You can learn more about the benefits offered to eligible faculty and staff at https://benefits.georgetown.edu or view the online interactive benefits guide for more information.


To apply, visit https://apptrkr.com/2518894





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